RFP Collector of Revenue - Title Services for Property Ownership Searches and Real Estate Transactions

Agency:	City of St. Louis
State:	Missouri
Type of Government:	State & Local
NAICS Category:	531390 - Other Activities Related to Real Estate 541191 - Title Abstract and Settlement Offices
Posted Date:	Dec 8, 2025
Due Date:	Jan 6, 2026
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Contact information:	Please Login to View Page
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Sponsor: Collector - City Hall Fee Office,Collector - Personal Property Tax Department

Procurement Type: Request for ProposalsÂ and or Qualifications

Starting Date: 12-08-2025

Closing Date: 01-06-2026

Closing Time: 12:00 PM

Summary

Request for Proposal (RFP) for Title Services for Property Ownership Searches and Real Estate Transactions

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RFP Collector of Revenue - Real Estate Title Search December 2025

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CITY OF ST. LOUIS

COLLECTOR OF REVENUE

REQUEST FOR PROPOSAL (RFP) FOR

TITLE SERVICES FOR PROPERTY

OWNERSHIP SEARCHES AND REAL ESTATE

TRANSACTIONS

December 2025

TABLE OF CONTENTS

SECTION 1: INTRODUCTION………………………………………………………………………… 1

SECTION 2: PROPOSAL INSTRUCTIONS…………………………………………………………… 2

2.1 Communications Regarding this Project……………………………………….. 2

2.2 RFP Schedule………………………………………………………………………… 2

2.3 Submitting a Proposal ……………………………………………………………… 3

2.4 Required Proposal Contents………………………………………………………. 3

2.5 Schedule of Compensation………………………………………………………...5

2.6 Item that Disqualify a Proposer Immediately……………………………….…. 5

2.7 Miscellaneous Items……………………………………………………………….. 6

SECTION 3: EVALUATING PROPOSALS…………………………………………………………….. 7

3.1 Evaluation Process………………………………………………………………….. 7

Phase I: Preliminary Proposal Assessment……………………….…… 7

Phase II: Proposal Evaluation...…………………….……………...….. 7

3.2 Evaluation Criteria……………………………….…………………………………. 8

3.3 Selection Process……..……………………………………………………………... 10

Phase III: Optional Site Visit/Product Demonstration...……………. 10

3.4 Additional Details of RFP Process………………………………………………... 11

SECTION 4: SCOPE OF PROJECT…………………………………………………………………….. 12

4.1 Project Objectives………………………………………………………………….. 12

4.2 Scope of Work………………………………………………………………………. 12

Table 1: Important Title Search Dates for 2026………………………. 12

Table 2: Sample Title Search Report Data……………………………… 13

4.3 Project Requirements ……………………………………………………………... 14

Title Search Report…………………………………………………………………. 15

Cover Sheet…………………………………………..……………………………… 15

Exhibit 1: Sample Title Search Cover Sheet…………………………… 16

Additional Documentation……………………….…………………………… 17

Time Limits for Title Searches…………………….……………………… 17

SECTION 5: REQUIREMENTS AND CONDITIONS FOR ALL PROPOSERS……………………… 18

5.1 Governing Law………………………………………………………………………. 18

5.2 Nondiscrimination………………………………………………………………….. 18

5.3 Americans with Disabilities Act (ADA)………………………………………….. 18

5.4 Indemnification…………………………………………………………………….. 18

5.5 Insurance……………………………………………………………………………. 18

5.6 Taxes and Business Licenses……………………………………………………… 19

5.7 Use of Information…………………………………………………………………. 20

5.8 Living Wage Ordinance……………………………………………………………. 21

5.9 Unauthorized Alien Employees………………………………………………….. 21

STANDARD AGREEMENT TERMS FOR PROFESSIONAL SERVICES

ARTICLE 1.

ARTICLE 2.

ARTICLE 3.

ARTICLE 4.

ARTICLE 5.

ARTICLE 6.

ARTICLE 7.

ARTICLE 8.

ARTICLE 9.

RESERVATIONS…………………………………………………………….. 21

AMENDED PROPOSALS…………………………………………………… 22

RIGHT TO WITHDRAW PROPOSAL……………………………………… 22

REVISIONS TO THIS RFP………………………………………………….. 22

RESPONDENT RESPONSIBILITY………………………………………….. 22

COST LIABILITY……………………………………………………………… 23

CONTENTS OF PROPOSAL………………………………………………… 23

NO OBLIGATIONS………………………………………………………….. 23

TERMINATION………………………………………………………………. 24

APPENDIX I: UNAUTHORIZED ALIEN AFFIDAVIT……………………………………… 25

APPENDIX II: COMPANY PROFILE INFORMATION…………………………………….. 27

SECTION 1: INTRODUCTION

Section 1: Introduction

The City of St. Louis Collector of Revenue, hereinafter referred to as (STLCOR), is seeking

submission of proposals from firms with expertise and experience in Title Services for Property Ownership

Searches and Real Estate Transactions.

Companies with demonstrated experience in this area, and with an interest in making their services available

to the STLCOR, are invited to respond to this RFP. Due to the nature of services requested, it is beneficial to

have one company perform services which creates efficiency, continuity, cost effective pricing, and a central

location for communication and data requests.

The objective for the selected Respondent (hereinafter “Proposer”) is to perform all tasks and functions

associated with the Services in accordance with Section 3 Scope of Project.

The work contemplated is professional in nature. It is understood that selected Proposer acting as an

individual, partnership, corporation or other legal entity, is of professional status, licensed to perform in the

State of Missouri and licensed for all applicable professional discipline(s) requiring licensing and will be

governed by the professional ethics in its relationship with the STLCOR. It is also understood that all reports,

information, or data prepared or assembled by the Proposer under a contract awarded pursuant to the RFP

are confidential in nature and will not be made available to any individual or organization, except the STLCOR,

without prior written approval from STLCOR. Any contract resulting from this document will require the

Proposer to execute a statement of confidentiality.

The Proposer shall be financially solvent and each of its members if a joint venture, its employees, agents or

subcontractors of any tier shall be competent to perform the services required under this RFP document.

Section 2: Proposal Instructions

SECTION 2: PROPOSAL INSTRUCTIONS

2.1 COMMUNICATIONS REGARDING THIS PROJECT

Please direct all communications regarding the RFP Process to:

Marc Stoff

City of St. Louis - Collector of Revenue

1200 Market St., Room 110

St. Louis, MO 63103

Telephone: 314-622-4111

Fax: 314-589-6731

Email: stoffm@stlouis-mo.gov

All communications/questions concerning the RFP must be submitted in writing (emailed to

above contact) and shall reference the specific paragraph and page number of this RFP. The

deadline for questions is listed in Section 2.2 (RFP Schedule). Written responses will be

prepared by STLCOR. Changes to this RFP will be made only by formal written correspondence

issued by STLCOR.

No contact with STLCOR staff or other City employees is permitted. Unauthorized contact

regarding this RFP may result in disqualification or rejection of a proposal.

2.2 RFP SCHEDULE

Issue RFP:

Last Day to Submit Questions:

Due Date for Proposals:

Selection of Title Company

12/08/2025

12/24/2025

01/06/2026

01/09/2026

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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