RFP 36-042524 Classification and Compensation Study

Agency:	City of High Point
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541612 - Human Resources Consulting Services
Posted Date:	Mar 12, 2024
Due Date:	Apr 25, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR PROPOSALS

Classification and Compensation Study

March 13, 2024

Due Date: Thursday, April 25, 2024

and time: 2:00 PM Eastern Time

RFP Number: 36-042524

Mailing Address: P O Box 230

High Point NC 27261

Delivery Address:

816 East Green Drive

Purchasing Division

High Point, NC 27260

Virtual Pre-Proposal Conference: Thursday, March 21, 2024,

10:00 AM Eastern Time

Purchasing Contact:

E-mail:

Phone:

Fax:

Candy Harmon

candy.harmon@highpointnc.gov

336-883-3222

336-883-3248

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY

IN ORDER TO PARTICIPATE IN THE PROCUREMENT, PLEASE CONTACT PURCHASING

AS SOON AS POSSIBLE

VENDOR NAME: ________________________________________________

(Please include this cover page in your Proposal.)

NOTICE TO BIDDERS

REQUEST FOR PROPOSALS

Classification and Compensation Study

RFP 36-042524

The City of High Point is actively seeking proposals from qualified and experienced firms to

provide a comprehensive classification and compensation study for the City of High Point.

Sealed proposals will be received until 2:00PM, Thursday, April 25, 2024, in the Purchasing

Division, 816 East Green Drive, High Point, NC 27260. Proposals are to be labeled “RFP # 36-

042524, Classification and Compensation Study. Proposers may mail their proposals as follows:

City of High Point

RFP # 36-042524

Classification and Compensation Study

816 East Green Drive

PO Box 230

High Point, NC 27261

An electronic copy of the Request for Proposal may be obtained from the City of High Point located under

Bid Opportunities at https://www.highpointnc.gov/Bids.aspx. Proposers can download a copy of the

solicitation and all addenda.

Questions pertaining to this RFP are due in writing via e-mail by Tuesday, March 26, 2024, at 12:00PM

to candy.harmon@highpointnc.gov.

The awarded vendor(s) must register with the City of High Point using the City’s on-line vendor

registration process at https://www.highpointnc.gov/egov/vendor/. The City reserves the right to accept

or reject, in whole or in part, such proposals as appears in its judgment to be in the best interest of the

City.

The successful proposer shall be required to comply with all applicable equal employment opportunity

laws and regulations, and all other applicable governmental laws and regulations as set forth by the

City of High Point and the State of North Carolina.

The meeting facilities of the City of High Point are accessible to people with disabilities. If you need

special accommodations, call 336-883-3298, TDD # 336-883-8517, or the North Carolina Relay System

(TDD #1-800-735-2962).

In accordance with the Federal “Americans with Disabilities Act” (the Act), the City of High Point will not

discriminate against individuals with disabilities and will not do business with vendors who discriminate

against such individuals in violation of the Act. “Equal Opportunity Employer, Male/Female/Handicap”

1. GENERAL INFORMATION

1) INTRODUCTION:

The City of High Point is actively seeking proposals from a qualified and experienced firm to

review and update the City’s comprehensive plan and classification positions. This study aims to

ensure equitable and competitive salaries for all city employees while also establishing a clear

and consistent job classification structure. By conducting this study, the City of High Point will

have the necessary tools to attract and retain top talent, enhance employee satisfaction, and

improve overall organizational effectiveness.

2) PROPOSAL SCHEDULE:

This is to provide interested contractors with information about the schedule anticipated by the

city. This is an estimate only and may change.

EVENT

DATE

RFP Issued

March 13, 2024

Thursday, March 21, 2024, at 10:00AM

Virtual Pre-Proposal Conference

Questions pertaining to RFP Due by

Microsoft Teams meeting

Join on your computer, mobile app

or room device

Click here to join the meeting

Meeting ID: 286 516 599 534

Passcode: 7uBKjS

Download Teams | Join on the web

March 26, 2024, by 3:00 PM

Responses to questions issued via addendum

RFP Proposal Due Date

Evaluation Committee Review

Conduct Interviews of Top Candidates

Council Approval

Contract Awarded

March 29, 2024, by 5:00 PM

April 25, 2024, by 2:00 PM

April 26- May 3, 2024

May 6-10, 2024

TBD

3) PROPOSAL QUESTIONS:

Questions concerning this RFP must be sent to Candy Harmon, Purchasing Manager no

later than 3:00 PM, on Tuesday March 26, 2024. Questions must be submitted via email to

candy.harmon@highpointnc.gov

4) PROPOSAL DUE DATE:

Sealed proposals shall be received electronically, mailed or hand delivered no later than

2:00 PM Eastern Standard Time, on Thursday, April 25, 2024. There will not be a public bid opening.

5) PERIOD AND TERMS OF CONTRACTUAL AGREEMENT: The selected contractor(s) will enter into

a contract with the city to cover the scope of services outlined in this Request for Proposals. The

contract term will be for three years beginning April 1, 2024, and concluding March 31, 2027. The

contract offers an optional two one (1) year extension if agreed upon by both parties and in writing.

A sample of the city contract agreement for services is included in this Request for Proposals as

well as attached under the Terms and Conditions of the event. Please note when responding to

this event, you will agree to the conditions outlined in the Request for Proposals and the standard

terms of the Sample Contract Agreement.

6) LATE BIDS:

Any bid proposal received after the proposal due date and time shall not be considered and will

be returned unopened.

7) COMPETITIVE SELECTION:

The successful Proposer will be selected on a fair and rational basis, and the evaluation factors

outlined below shall be applied to all eligible, responsive Proposers in comparing proposals and

selecting the successful bidder. Award of a contract may be made without discussion with the

Proposers after responses are received. Proposals should, therefore, be submitted on the

favorable terms. The City reserves the right to void the contract if the successful Proposer has

not performed within the date specified by the Proposers response.

8) SALES TAX:

Sales Tax shall not be included in any proposed prices. The City of High Point is not tax exempt

and will pay sales tax where applicable. Sales tax shall be invoiced as a separate item.

9) MWBE:

Pursuant to General Statute 143-48 and Executive Order #77, the City of High Point invites and

encourages participation in this procurement process by businesses owned by minorities,

women, handicapped or disadvantaged persons. Only businesses certified by the NC Historically

Underutilized Businesses (HUB) Office shall count toward M/WBE participation. Respondents

shall make good faith efforts to contact minority, women, handicapped or disadvantaged- owned

businesses to allow each an equal opportunity to participate on any portion of the scope of the

work involved. Proposals shall include MWBE information and documentation.

10) CONTRACTS:

It is recognized that the formal basis of any agreement between vendor and user will be a contract

to be negotiated between parties rather than a proposal. In submitting proposals, vendors must

indicate that they are prepared to complete a contract containing all the information submitted in

their proposals. Vendors must also be prepared to meet the City’s insurance requirements at the

time the contract is awarded. Contractors shall be required to sign a City of High Point contract,

a sample of which is included in this RFP.

11) REJECTION OF PROPOSAL:

The City of High Point reserves the right to reject all Proposals, to waive any informality in

proposals received, to accept or reject any or all the items in the proposal, and to award the

contract in whole or in part and/or negotiate any or all items with individual Proposers if it is

deemed in the City’s best interest. Moreover, the City reserves the right to make no selection if

proposals are deemed to be outside the fiscal constraint or not in the best interest of the City.

12) INSURANCE:

The Contractor shall purchase and maintain during the life of this contract comprehensive

general liability and other insurance as is appropriate for the work being performed as outlined

in the sample contract which is attached for your reference. A Certificate of Insurance will be

required at the time of executing the final contract.

13) PAYMENT:

A contract that includes a payment schedule based on tasks, timetables, and percentages of

completed work will be developed prior to work commencing with the awarded.

14) E-VERIFY REQUIREMENTS APPLY TO PUBLIC CONTRACTS:

Under North Carolina law, the E-Verify requirement applies to private employers doing business

in this state that has 25 or more employees working in this state. If contractors are individuals

who are self-employed (i.e., one employee), or with a business with less than 25 employees, that

individual/business is not subject to the E-Verify requirements. We have provided the affidavit

which will be included in the bid documents.

15) SUBMITTAL PACKAGE CONTENT AND FORMAT:

Hard copy Proposals should be prepared on two-sided 8-1/2 x 11 paper using minimum 10-point

font, placed in a manila envelope with the words, “RFP # 36-042524, Classification and

Compensation Study” clearly visible. The city will not consider mailed proposals that do not

arrive prior to the proposal deadline.

16) SUBMITTAL REQUIREMENTS:

If your company would like to be considered for providing the required services, please email a

copy to: candy.harmon@highpointnc.gov

or submit one (1) bound original hard copy plus one (1) USB flash drive Proposal to:

Mailed

City of High Point

Attn: Purchasing Division

Candy Harmon, Purchasing Manager

PO Box 230

High Point, NC 27261

Hand-Delivered

City of High Point

Attn: Purchasing Division

Candy Harmon, Purchasing Manager

816 East Green Drive

High Point, NC 27261

2. QUALIFICATIONS AND SUBMISSION REQUIREMENTS

a) Letter of Transmittal

The proposal shall include a cover letter of transmittal attesting to its accuracy.

Identify the legal entity that would enter the contract with the City which will include the

following:

 Full legal name of vendor

 Address of contractor headquarters

 Address of local office (an office in the High Point metro area; if not in High Point, what

is the nearest office location?)

 Name and title of the person authorized to enter a contract.

RFP 36-042524 Classification and Compensation Study

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See Also

Bid Title:	RFP 36-042524 Classification and Compensation Study
Category:	Bid Opportunities
Status:	Open