RFP City Hall HVAC Improvements 2025 - Ottawa, KS

REQUEST FOR DESIGN-BUILD PROPOSALS

City Hall HVAC Improvements 2025

Issue Date: August 4, 2025

Responses must be received by: Thursday, September 11, 2025, at 2:00 pm local time

Questions regarding this RFP may be submitted in writing to:

Paul Sommer

IT Director

City of Ottawa, Kansas

psommer@otawaks.gov

1. Introduction

The City of Ottawa is seeking proposals from qualified design-build contractors for improvements to the heating, ventilating, and air conditioning (HVAC) systems serving the Ottawa City Hall and Library Building located at 101 S. Hickory St, Ottawa, KS 66067.

The desired improvements include replacement of aging equipment, systems, and components, modifying existing duct-work and adding equipment to provide additional control zones, and adding direct digital controls. The scope of work is described in more detail below and in the Appendices of this RFP. The design-build contractor will be responsible for providing a turnkey design and build project in coordination with City staff and the City’s Owner’s Representative.

2. Proposal Deadline

Sealed proposals must be received no later than the above time, clearly marked “City Hall HVAC Improvements 2025”. The City of Ottawa will not be responsible for the failure of any mail or delivery service to deliver a proposal prior to the stated date and time. Regardless of the manner of submission, any proposal received after the stated date and time, or proposals not submitted to the correct location or in the designated manner will not be considered. Incomplete proposals or proposals inconsistent with the required format may be disqualified from consideration.

3. Preproposal Meeting

A Preproposal Meeting and building walk-through will be held at the above time at Ottawa City Hall, 101 S. Hickory St, Ottawa, KS 66067. Attendance is mandatory for prime design-build proposers and is encouraged for subcontractors and consultants.

4. Questions/Addenda

Questions or requests for further information regarding this Request for Proposals shall be submitted in writing to the attention of Paul Sommer, IT Director, no later than 5:00 PM on Friday, 8/29/2025. A copy of all questions, further clarifications, and answers will be made in the form of an Addendum to this Request for Proposals and will be provided to all known prospective contractors and posted on the City’s website.