RFP - Children Youth Commission 3 Year Grant Cycle

Agency:	City of Santa Fe
State:	New Mexico
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Mar 9, 2026
Due Date:	Apr 10, 2026
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Project ID:

Title: RFP - Children Youth Commission 3 Year Grant Cycle

Addenda: 0

Release Date: 3/9/2026

Due Date: 4/10/2026

Request For Proposals

Youth & Families

Project ID: FY26-HSRFP-079

Release Date: Monday, March 9, 2026

· Due Date: Friday, April 10, 2026 3:00pm

Posted Monday, March 9, 2026 8:00am

All dates & times in Mountain Time

Draft Response Events RSVP No Bid31 days, 19 hours, 54 minutes

Post Information

Posted At:Mon, Mar 9, 2026 8:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Santa Fe Youth and Family Services Division in collaboration with the Children and Youth Commission (CYC) is seeking proposals for the Children and Youth Commission Fund. The commission is dedicated to enhancing community services, expanding equitable access, and fostering sustainable growth in program effectiveness by allocating funding to support local community programs that promote the healthy development of children and youth, ages birth to twenty-one (21).

The identified funding priorities reflecting the commission's commitment to empowering the Santa Fe community are:

Education and Career Readiness
Youth Physical and Mental Health and Well-Being
Support Services for Youth at Higher Risk

Pursuant to Section 2.F. of City of Santa Fe Ordinance No. 2001-7, offerors shall be limited to nonprofit organizations that have been granted and currently hold tax exempt status under Section 501(c)(3) of the Internal Revenue Code, or to applicants whose programs are covered by a fiscal agent that meets these requirements. Offerors shall promote the healthy development of children and youth, ages birth to twenty-one (21).

Offerors must possess professional liability insurance at time of contract execution. Offerors must be a vendor of the City of Santa Fe ( https://procurement.opengov.com/portal/santafenm) in order to submit a proposal. Offerors must agree to comply with state laws and rules applicable to workers' compensation benefits for their employees. Failure to comply with the Workers Compensation Act and applicable rules when required to do so may result in the termination of awarded contracts.

Funding Criteria and Reporting Requirements:

Funding for the Children and Youth Commission Fund comes from a percentage of the City's share of the state gross receipts tax (GRT) and is administered to local nonprofits (funding amount varies due to GRT fluctuations). Funding award amounts for the grant year will be capped at $100,000.00 per year or $300,000.00 for the total over three years.

Contract terms will begin on July 1, 2026 or upon approval of the City Manager/City’s Governing Body and Mayor signature, whichever occurs later, and end on June 30, 2029. Funding is reimbursement based. Funding is primarily intended to pay for direct services for the community, rather than to pay for administrative costs. Direct administrative costs for the program shall be as low as possible but not to exceed 30% and should be detailed in the budget section of the proposal.

Fiscal agents are responsible for program management, financial reporting and all contract requirements. If an offeror is using a fiscal agent and awarded, the fiscal agent will process the reimbursement requests and all official documents and signatures must be those of the fiscal sponsor. Fiscal agent fees shall not exceed 12%.

Reporting shall occur biannually. Site reviews and/or visits are conducted by City staff members, commission members and/or consultants. Funded programs may be expected to participate in several training and technical assistance opportunities during the funding year.

Funding is subject to current and future revenues collected into the fund, through identified sources and budget appropriations approved by the City’s Governing Body. No guarantee is made or implied by the City for the amount allocated to this Request for Proposals (RFP) which will result in multiple contracts equal to that amount.

Background

In January 2026 the Children and Youth Commission completed a Strategic Plan for Fiscal Years (FY) 2027-2029 funding cycle. The following priorities and their corresponding outcomes were identified:

Goal 1: Equitable opportunities for education and career readiness are provided
Objectives	Desired Outcomes	Priority Indicators
Expand access to education and career opportunities for youth Enhance youth academic engagement including postsecondary career outcomes by providing funding to program that support this initiative Align education programs with local workplace needs to enhance youth career readiness	Children and youth excel in school and are prepared to enter the workforce	3-4 year-olds enrolled in Pre-K Kindergarten readiness Chronic absenteeism High school graduation rates GED equivalency obtained Youth aged 16-24 not in school and not working

Goal 2: Equitable opportunities for youth to engage in enrichment activities to strengthen their physical and mental health and wellbeing.
Objectives	Desired Outcomes	Priority Indicators
Expand access to programs designed to enhance youth physical and mental wellbeing. Increase youth resilience, coping skills, and overall wellbeing.	Youth are physically and mentally healthy	Mental health (sadness, anxiety, frequent mental distress) Substance use Regular physical activity Fruit/Vegetable intake Food insecurity Protective factors (caring adults and peers) Future orientation (plans after high school, goal setting) Housing instability
Goal 3: Equitable opportunities for youth will be provided for restorative justice and community alternatives, especially for youth engaged in juvenile justice, protective services, and/or emergency systems.
Objectives	Desired Outcomes	Priority Indicators
Reduce youth involvement in juvenile justice, child welfare, school disciplinary systems and/or emergency systems. Increase access to restorative and community-based prevention programs for youth facing higher risk factors.	Youth are supported and less likely to re-engage in systems (such as juvenile justice, protective services, and/or emergency services).	Skipping school due to safety concerns Child abuse & neglect Delinquent referrals Violence Substance use Housing instability Protective factors (caring adults and peers) Future orientation (plans after high school, goal setting)

Timeline

Issue RFP:

March 9, 2026

Pre-Proposal Meeting (Non-Mandatory):

March 17, 2026, 3:00pm

A Virtual Pre-proposal meeting will be held via MS Teams:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWYyNzQ0MDYtZGZkOC00Y2Y1LTlkM2EtN2RkZDMzOGQxNjAz%40thread.v2/0?context=%7b%22Tid%22%3a%2277b69f5a-55ed-4363-8616-4867b0bc707f%22%2c%22Oid%22%3a%228d3a19bb-3961-4588-8915-1014f4def1c1%22%7d

Deadline for Written Questions:

March 20, 2026, 5:00pm

Response to Written Questions:

March 24, 2026, 5:00pm

Proposals Due Date:

April 10, 2026, 3:00pm

Evaluation*:

April 15, 2026

Selection of Finalists*:

April 17, 2026

Clarification/Approvals Phase*:

April 22, 2026

Best and Final Offers*:

April 24, 2026

Finalize Contracts*:

April 30, 2026

Contract Award*:

July 1, 2026

RFP - Children Youth Commission 3 Year Grant Cycle

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