RFP #2024-376 Certified Family Peer Advocate(s)

Agency:	Oneida County, New York
State:	New York
Type of Government:	State & Local
Posted Date:	Feb 27, 2024
Due Date:	Apr 19, 2024
Solicitation No:	RFP #2024-376
Bid Source:	Please Login to View Page
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Bid Documents:	Please Login to View Page

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ONEIDA COUNTY

DEPARTMENT OF MENTAL HEALTH

ANTHONY J. PICENTE, JR.

County Executive

ASHLEE L. THOMPSON

Commissioner

ONEIDA COUNTY DEPARTMENT OF MENTAL HEALTH

RFP #2024-376

FOR

CERTIFIED FAMILY PEER ADVOCATE(S)

Issue date:

February 26, 2024

Issued by:

Ashlee Thompson

Commissioner of Mental Health

Director of Community Services (DCS)

(315) 768-3660

mentalhealth@ocgov.net

Proposals due: April 19, 2024 by 4:00 PM ET

800 PARK AVENUE, 9TH FLOOR, UTICA, NY 13501

PHONE: 315-768-3660 | FAX: 315-768-3670 | mentalhealth@ocgov.net

Table of Contents

I. PURPOSE....................................................................................................................... 4

II. QUALIFICATIONS OF APPLICANT.......................................................................... 4

III. ELIGIBILITY................................................................................................................. 4

IV. GEOGRAPHICAL AREA TO BE SERVED ................................................................ 4

V. SCOPE OF SERVICES.................................................................................................. 4

VI. TERM OF AGREEMENT ............................................................................................. 5

VII. COST PROPOSAL ........................................................................................................ 5

VIII. DATES & DEADLINES................................................................................................ 5

IX. PROPOSAL DETAILS .................................................................................................. 6

X. PROPOSAL EVALUATION......................................................................................... 6

XI. PROPOSAL QUESTIONS ............................................................................................ 6

XII. ADDITIONAL CONTRACT CONSIDERATIONS ..................................................... 6

XIII. INSURANCE AND INDEMNIFICATION................................................................... 7

XIV. PROPOSAL TEMPLATE.............................................................................................. 9

XV. STANDARD ONEIDA COUNTY CONDITIONS ACKNOWLEDGEMENT ......... 12

XVI. NON-COLLUSION CERTIFICATION ...................................................................... 13

XVII.

XVIII.

SEXUAL HARASSMENT PREVENTION CERTIFICATION ................. 14

RECYCLING AND SOLID WASTE MANAGEMENT CERTIFICATION

XIX. PURCHASE OF TROPICAL HARDWOODS PROHIBITION CERTIFICATION.. 16

XX. ADDENDUM - STANDARD ONEIDA COUNTY CONDITIONS .......................... 17

It is understood and agreed by the Offeror that:

1. This Request for Proposals (hereinafter “RFP”) does not require the County of Oneida

(hereinafter the “County”) to award any contracts, pay the costs incurred in the

preparation of response to this RFP, or to procure or contract services. The County

reserves the right to accept or reject any or all proposals that do not completely

conform to the instructions given in the RFP.

2. The County reserves the right to amend, modify or withdraw this RFP, and to reject

any proposals submitted, and may exercise such right at any time, without notice and

without liability to any offeror (hereinafter the “Applicant”) or other parties for their

expenses incurred in the preparation of a proposal or otherwise. Proposals will be

prepared at the sole cost and expense of the Applicant.

3. Submission of a proposal will be deemed to be the consent of the Applicant to any

inquiry made by the County of third parties with regard to the Applicant's experience

or other matters relevant to the proposal.

4. The awarded agreement may be terminated in whole or in part, by the County. Such

termination shall not affect obligations incurred under the awarded agreement prior to

the effective date of such termination.

5. Funds shall not be paid in advance and shall be used only for services as approved and

set forth by the County. The County shall have no liability to anyone beyond funds set

forth in the executed agreement.

6. Any revision of the approved proposal requires written justification to the County

for consideration, which may or may not be approved.

7. Necessary records and accounts, including financial and property controls, shall be

maintained, and made available to County for audit purposes.

8. All reports of investigations, studies, publications, etc., made as a result of this

proposal, information concerning individuals served, and/or studies under the project,

are confidential and such information shall not be disclosed to unauthorized persons.

Applicants acknowledge that the County is subject to Article 6 Freedom of

Information Law (FOIL).

All references to time contained in this RFP are Eastern Standard Time. Applicants are

encouraged to make their submissions in advance of the submission date, as the dates and

times specified in this RFP may not be extended in the event Oneida County offices are closed

for any reason, including, but not limited to, inclement weather.

______________________________

Legal Name of Organization

_______________________________________

Signature

__________________

Date

_______________________________________

Print Name

_______________________________________

Title

SSIGN AND RETURN WITH BID SHEET OR FULL PROPOSAL

I. PURPOSE

A. The Department of Mental Health is seeking proposals from applicants to provide Certified

Family Peer Advocacy (CFPA) Services. The applicant shall provide the necessary

employees to perform the services.

II. QUALIFICATIONS OF APPLICANT

A. The employee(s) hereinafter called “Family Peer Advocate(s),” shall have ‘lived

experience’ as the parent (biological, foster, adoptive) or primary caregiver of a youth who

has struggled with a social, emotional, behavioral, mental health, or developmental

disability.

B. The Family Peer Advocate(s) shall hold a certified title of Professional Family Peer

Advocacy, or have the intention to be Certified, which shall be specifically narrated in the

proposal.

III. ELIGIBILITY

A. Any organization, entity, or individual that currently operates, or will operate services in

Oneida County, NY, to serve Oneida County children, youth and families, are eligible to

apply for this proposal.

IV. GEOGRAPHICAL AREA TO BE SERVED

A. The geographical area to be served is within Oneida County, NY, but may include services

for Oneida County residents temporarily out of the County. The County shall reimburse

the Consultant for business use of a personal or business vehicle based on the standard

mileage allowance established by the Internal Revenue Service (IRS) and the U.S. General

Services Administration (GSA).

V. SCOPE OF SERVICES

A. Outreach and Information: The Family Peer Advocate(s) shall share information on

resources, services, and supports appropriate for the child and family; develop resource

directories to identify services; conduct general and individual outreach in the community

to raise awareness and engage families in services; and empower families to make informed

decisions regarding the nature of supports and services. In addition, the Family Peer

Advocate(s) shall provide outreach and information to children and their families as

assigned by the Child & Youth Single Point of Access (SPOA) Coordinator, or the

Department.

B. Engagement, Bridging and Transition Support: The Family Peer Advocate(s) shall

facilitate meetings between families and service providers; assist the family in gathering,

organizing, and preparing documents for specific services; identify challenges or barriers

to accessing or utilizing services and supports; support and empower families during

transitions which may be unfamiliar; and accompany the family when visiting programs.

C. Self-Advocacy and Empowerment: The Family Peer Advocate(s) shall utilize their lived

experience to empower and support family members in finding their voice, hope, skills,

partnerships, and advocacy. The Family Peer Advocate(s) shall assist families in navigating

through systems that serve children and families and assist in framing questions to ask

providers/systems. The Family Peer Advocate(s) shall encourage family participation in

community, regional, and state activities to ensure a proper system of care.

D. Community Connections and Natural Supports: The Family Peer Advocate(s) shall assist

the family in identifying and reconnecting to natural supports; develop new relationships

with positive supports; participate in leisure and recreational activities; and arrange for

trainings and groups to strengthen skills, support and knowledge. The Family Peer

Advocate(s) shall work in partnership with all systems, where appropriate, such as juvenile

justice, behavioral health, substance use, intellectual/developmental disability services,

education, health, social services, emergency services, transportation, etc. to support the

child and their family.

E. Parent Skill Development: The Family Peer Advocate(s) shall support the family in caring

for both the child and their families’ mental, emotional, and physical well-being; provide

education whereas needed; assists the family in implementing strategies to support their

child’s positive behavior (such as recommendations from providers); equip families with

skills, knowledge and resources to support their children exiting placement, entering/re-

entering their home, and all other items that would foster success and a positive

environment.

F. Single Point of Access (SPOA) Partnership: The Family Peer Advocate(s) shall work with

the Child & Youth SPOA Coordinator to support children and their families, to include

outreach and referrals as assigned by the SPOA, as well as providing recommendations.

G. Community Involvement and Participation: The Family Peer Advocate(s) shall participate

in community planning activities and committees; the Oneida County System of Care;

SPOA Committee meetings; the Youth Services Council; and any other appropriate

activities assigned by the Department.

VI. TERM OF AGREEMENT

A. It is the intent of the County to award a contract for a term not to exceed twenty-four (24)

months, with the opportunity to regularly renew agreements provided the contractor

facilitates quality services consistent with the contractual terms.

B. The awarded applicant will be required to execute a contract with the County in substantial

compliance and conformance with this RFP by June 2024.

VII. COST PROPOSAL

A. The County shall reimburse the Consultant at a rate of Twenty-Seven Dollars and Zero

Cents ($27.00) per hour the perform the services described within this RFP. The County

shall reimburse the Consultant for business use of a personal or business vehicle based on

the standard mileage allowance established by the Internal Revenue Service (IRS) and the

U.S. General Services Administration (GSA). The County’s reimbursement of the

Consultant shall not exceed fifty-thousand dollars and zero cents ($50,000.00) per year

during the term of the Agreement. The Family Peer Advocate(s) consultants are not eligible

for any benefits through the County of Oneida.

VIII. DATES & DEADLINES

RFP Issue Date

Proposals Due

Notification of Award Status

February 26, 2024

April 19, 2024

TBD April-May 2024

RFP #2024-376 Certified Family Peer Advocate(s)

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