RFP 27-01 CDBG SERVICES

TOWN OF GROTON
REQUEST FOR PROPOSAL
27-01
CDBG SERVICES
July 2026

TOWN OF GROTON
BIDDER INFORMATION
BID NUMBER: 27-01
BID DUE DATE: 2:30 P.M. July 28, 2026
LOCATION: Purchasing Office, Groton Town Hall
ADDRESS: 45 Fort Hill Road, Groton, CT 06340
Sealed bids will be received by Joseph Ciriello, Purchasing Agent, Town of Groton, 45
Fort Hill Rd, Groton, CT 06340 no later than 2:30 P.M. on July 28, 2026 for RFP 27-01
CDBG SERVICES for the Town of Groton in accordance with the specifications and
information.
Bids received after 2:30 P.M. on July 28, 2026 will not be accepted.
Questions should be submitted to Joseph Ciriello, Purchasing Agent at JCiriello@groton-
ct.gov no later than 12:00 p.m. on July 21, 2026.

TABLE OF CONTENTS
ITEM 1. GENERAL INFORMATION
A. Item to be bid
B. Tax Information
ITEM 2. BID SUBMISSION
A. Date and Time
B. Submission Procedures
ITEM 3. WITHDRAWAL OF BIDS
A. Time Period
B. Procedure
ITEM 4. BID BONDS, CERTIFIED CHECKS OR CASHIER'S
CHECKS
ITEM 5. PERFORMANCE BOND
ITEM 6. VENDOR QUALIFICATION
ITEM 7. DELIVERY
A. Requirements
B. "Agreed-Upon Delivery Date"
C. Location
D. Penalty Clause
ITEM 8. ACCEPTANCE OR REJECTION OF BIDS
ITEM 9. PAYMENT TERMS
A. Timeframe
B. Acceptance
C. Prepayment Option
ITEM 10. SUPPLEMENTAL INFORMATION
A. Manufacturer's Literature
B. "Or Equal" Bids

ITEM 11. MULTIPLE BIDS
ITEM 12. EXCEPTIONS TO SPECIFICATIONS
ITEM 13. TESTS
ITEM 14. INQUIRIES
ITEM 15. MATERIALS AND EQUIPMENT
ITEM 16. GUARANTEE
A. Compliance with specifications
B. Defective equipment
C. Guarantee and Warranty information
ITEM 17. BASIS FOR SELECTION OF VENDOR
ITEM 17.1 LOCAL VENDOR PREFERENCE
ITEM 18. QUANTITY
ITEM 19. TIE BIDS
ITEM 20. AVAILABILITY OF FUNDS
ITEM 21. BID ALTERATIONS/SIDETRACK AGREEMENTS
ITEM 22. ALTERNATIVE/RECYCLED PRODUCTS
ITEM 23. OTHER
A. GSA, Federal and State Contract Pricing
B. Affirmative Action/Equal Employment
C. Equipment in transit
D. Insurance Requirements
E. Hazard Communication Information
F. Lock-Out Tag-Out Information
G. Bidders List

TOWN OF GROTON
RFP 27-01
CDBG SERVICES
1. BIDDER INFORMATION
The Town of Groton seeks Proposals for professional and technical services from firms or
individuals to prepare a 2026 Small Cities Community Development Block Grant
application for submission to the Connecticut Department of Housing and provide
professional administrative and technical services to implement activities if the grant is
awarded. The selected consultant will be responsible for all phases of general program
administration and compliance with the CDBG program, under the Town's direct supervision
for approved projects, excluding funds disbursement.
2. BID SUBMISSION
The proposal shall be submitted to the Office of the Purchasing Agent no later than 2:30
P.M. on July 28, 2026. Proposals received after that date and time will not be considered
by the Town of Groton. Proposals must be submitted on the blank forms furnished, and
should be in a sealed envelope, addressed to the Office of the Purchasing Agent, marked
"RFP 27-01 CDBG SERVICES". PLEASE PROVIDE INFORMATION AND PRICING AS
REQUESTED IN THE SPECIFICATIONS. The Town of Groton Purchasing Division shall
receipt stamp each bid received. The date of the stamp shall prevail over any postmark
date. The Town of Groton assumes no liability for any postal service delays.
3. WITHDRAWAL OF BIDS
No bidder may withdraw their bid for a period of 90 days after the actual date of the bid
opening, during which time prices will be firm. Bids may be withdrawn by written
authorization only and only if withdrawal request is received one (1) day or more prior to the
bid opening. The proposed prices in this bid shall hold through each delivery date indicated.
Costs for the preparation of this proposal are to be borne entirely by the bidders. They shall
not in any way be charged to the Town of Groton. All submissions become the property of
the Town of Groton to use as required to meet the objectives of this bid.
4. BID BONDS, CERTIFIED CHECKS OR CASHIER'S CHECKS (SEE BID FORM)
When required each bid shall be accompanied by a bid bond signed by a surety company
authorized to do business in Connecticut or by a cashier's check or certified check made
payable to the Town of Groton. The amount of the bid deposit will be 0% of the total base
bid unless otherwise specified.
Bond amount required: 0%

5. PERFORMANCE BOND
If required by the bid specifications, the successful bidder may be required to provide a
performance bond. The performance bond shall be made out in favor of the Town of Groton.
The performance bond shall be required as security by the successful bidder for faithful
performance of his contract. This performance bond shall be required within ten (10) days
of the award notification. The performance bond must be written by a surety company
licensed to conduct business in the State of Connecticut. The successful bidder, upon
failure or refusal to furnish within ten (10) days the required performance bond, shall forfeit
their bid deposit to the Town of Groton as liquidated damages.
Bond Amount Required: 0%
6. VENDOR QUALIFICATION
Each vendor shall present evidence that they are normally engaged in the purveying of the
type of materials/equipment or workmanship proposed. The vendor shall make themselves
thoroughly familiar with the contents of the notice before submitting his/her proposal. The
vendor automatically acknowledges and accepts all of the provisions, conditions, and
specifications of this notice. No proposal shall be considered from vendors who are unable
to show that they are normally engaged in the purveying of the type of materials/equipment
or workmanship proposed. For any type of service, construction or commodity, the vendor
certifies that his product or service meets all local, State and Federal regulations applicable
to his/her product or service. The vendor is responsible for complying with all ordinances,
laws and regulations affecting their particular product or service and holds the Town of
Groton harmless for any claims for damages whether bodily, personal or property due to the
avoidance of any requirement of any governing body. All, bidders, in order for their
proposals to be considered, must not be delinquent on any property tax or fees issued by
the Town. Bidders shall certify that neither they nor any business or corporation fully or
partially owned by the bidder is not delinquent on Town property taxes or fees.
7. DELIVERY (if applicable)
All prices quoted shall include any and all shipping, handling, insurance, training,
consulting, out of pocket expense, and delivery charges necessary to deliver any
materials and equipment ordered to:
TOWN OF GROTON
45 Fort Hill Road
GROTON, CT 06340
Product does not get delivered to any location that has a loading dock.
USE BID FORM FOR DELIVERY INFORMATION.
IF APPLICABLE, ALL SAFETY DATA SHEETS ARE REQUIRED TO BE DELIVERED
WITH THE PRODUCT. ONE COPY MUST ALSO BE SENT TO THE RISK MANAGER'S
OFFICE, 45 FORT HILL RD., GROTON, CT. 06340.

8. ACCEPTANCE OR REJECTION
The Town reserves the right to accept or reject any and all bids and to waive any minor
deviations from our bid requirements if it is in the best interest of the Town to do so.
9. PAYMENT TERMS
The Town agrees to pay for the material/equipment within thirty (30) days after acceptance.
Acceptance means 100% delivery of satisfactory merchandise to comply with our
specifications. If a vendor wishes to offer a prepayment discount he/she must provide a
separate sheet with his/her bid showing the terms of the discount and the advantage to the
Town of Groton in accepting this prepayment discount. Prepayment in no way forfeits any
right of the Town to complete satisfaction with the purchase nor does it relieve the vendor
of any responsibility to perform as required in the bid document.
10. SUPPLEMENTAL INFORMATION
The vendor must submit with their proposals the detailed specifications, descriptive literature
and all necessary details on the material/equipment they propose to furnish in order that the
Town may have full information available when analyzing the bids. In cases where an item
is identified by a manufacturer's name, trade name, catalog number or reference it is
understood that the bidder proposes to furnish the item so identified and does not propose
to furnish an "equal" unless the proposed "equal" is identified. The reference to the
manufacturer's name, trade name or catalog number is intended to be descriptive, not
restrictive and is used to indicate to the prospective bidder articles that will be satisfactory.
Bids on other makes will be considered provided the bidder clearly states the item being
proposed is an exception but an equal on the bid form. The Purchasing Agent reserves the
right to approve as an equal or to reject as not being equal any article that the bidder
proposes to furnish which contains major or minor variations from the specification
requirements.
11. MULTIPLE BIDS
No bidder will be allowed to offer more than one bid price on each item even though alternate
models or styles may meet the specifications. Alternates will be considered only if requested
by the Town of Groton.
12. EXCEPTIONS TO SPECIFICATIONS
If the material/equipment offered differs from the provisions contained in this specification,
such differences must be explained in detail on the sheets attached to this bid and if such
deviations do not depart from the intent of this notice and are in the best interest of the Town,
the bid will receive careful consideration. The absence of written deviations will hold the
bidder strictly accountable to the Town of Groton to the specifications as written.

13. TESTS
Before approval, the Town Manager or his agent shall have the right to inspect and test the
materials and equipment furnished in accordance with this notice. When samples are
required from bidders receiving the award, the samples may be retained by the Town of
Groton until the delivery of the bid items. Bidders whose samples are retained may pick
them up after the delivery of the bid items has been accepted by the Town. Bidders shall
be responsible for delivery and removal of samples. Cost of delivery and removal of
samples is to be the responsibility of the bidder. All samples are to be marked "Samples"
and delivered to the purchasing office. The package must indicate the name of the bidder,
item enclosed and the bid number. Failure to properly identify the samples relieves the
Town from any responsibility for their safe return and may disqualify the bidder from bidding.
14. INQUIRIES
Any inquiries for this RFP shall be directed via email Joseph Ciriello, Purchasing Agent, at
jciriello@groton-ct.gov no later than 12:00 p.m. July 21, 2026. Pricing shall not be
discussed with any individual in the Town other than the Purchasing Agent. Once a bid date
has been established only questions relevant to the technical aspects of the bid or how to
properly complete the bid form may be addressed. Any vendor contacting any individual
other than those named in this section may have their bid rejected by the Purchasing Agent.
If addendum's clarifying the bid or providing additional information to bidders is necessary
the Purchasing Agent of the Town can, at his/her option, extend the date of the bid opening.
It is assumed that each vendor submitting a bid will have made himself/herself familiar with
the requirements of the specifications and requested an on-site review if necessary so that
his/her bid is all inclusive as per the intent of the specifications.
15. MATERIALS AND EQUIPMENT
All materials/equipment shall be furnished complete and ready for use as indicated in
specifications. Any materials/equipment not specifically mentioned herein, but which is
necessary for the successful installation and/or operation of the systems shall be specified
and quoted by the bidder.
16. GUARANTEE
The bidder guarantees that all articles offered for sale fully comply with the specifications.
All expenses covering return of and replacement of defective or improper merchandise will
be assumed by the vendor. In no instance shall the vendor refer the Town to any distributor
or manufacturer for settlement of any claim arising from defective or improper merchandise.
If the vendor shall fail to replace or repair any defective or improper merchandise within 30
days from date of notice, the Town may make the necessary corrective arrangements and
deduct the cost from money due the vendor or bill the vendor. The vendor agrees to
reimburse the Town in such instances. Samples of any warranties or guarantees which will
apply to the goods being offered for sale shall be included as part of this bid.

17. BASIS FOR SELECTION OF VENDOR
The Purchasing Office reserves the right to reject the bid of a bidder who has previously
failed to perform properly or complete on time bids of a similar nature or a bid of a bidder
who upon investigation by the Town has shown that he/she is not in a position to perform
the contract. The Town's review procedure in evaluating the bids received will include, but
not be limited to, performance review, warranties, maintenance contract content, costs and
availability, installation costs, reputation of manufacturer, qualification and experience of
personnel, understanding of assignment and work plan, and previous experience. A
demonstration of your product may also be required by the Town. All of this will be used in
order to determine the LOWEST responsive bidder for the project or purchase. Evaluated
bids are awarded based on requirements/criteria specified in the bid.
17.1 LOCAL VENDOR PREFERENCE
See Appendix A for Local Vendor Preference and Appendix B for Local Vendor Affidavit
Form.
18. QUANTITY/CONTRACT LENGTH
The Town of Groton reserves the right to purchase more or less than the quantity of items
specified or may withdraw any or all requested items. Vendors are advised that the contract
may be awarded in whole or in part. The Town of Groton is not bound to accept a proposal
in its entirety. The Town of Groton may cancel this contract at any time if in the opinion of
the Town the firm is not performing as stated in the specifications.
19. TIE BIDS
If two (2) or more bidders submit identical bids and are equally qualified, the decision of the
Town to make award to one or more of such bidders shall be final. The Town, after
determining that each bidder would provide equal benefit to the Town, shall set a separate
date for a public drawing to determine the bidder that will be awarded the contract. The
bidders involved will be notified in writing of when this drawing will be and will be notified in
writing of the chosen vendor.
20. AVAILABILITY OF FUNDS
A bid or contract shall be considered executory only to the extent of appropriation available
to each agency for the purchase of such articles. The Town's extended obligation on these
contracts that anticipate extended funding through successive fiscal periods shall be
contingent upon actual appropriations for the following fiscal years. Any bid or contract let
for more than one fiscal period is also contingent upon performance of the vendor meeting
the specifications. If, in the determination of the Town of Groton, a vendor is not meeting
the requirement of the specifications the Town may terminate the bid or contract with 30
days written notice to the vendor. This can occur at any time during the contract period.

21. BID ALTERATIONS/SIDETRACK AGREEMENTS
No alterations or sidetrack agreements changing the specifications shall be valid unless
made in writing to the Town and signed by the Purchasing Agent and department head.
This agreement must be sent to the Purchasing Agent of the Town of Groton for
consideration and review.
22. ALTERNATIVE/RECYCLED PRODUCTS
Wherever possible, the Town of Groton would like to receive quotes from vendors on
products that are environmentally safe, in that they do not contain toxic chemicals as
identified under Subpart z. of the OSHA "Right to Know" standard, or products that contain
recycled material and post-consumer material, or re-refined motor oils, etc. We would like
to purchase products that do not require special disposal requirements or respirator
requirements where possible and are not harmful to others, including animals. If these
products could be supplied as an alternative to what is being requested please provide a
special sheet attached to the bid form showing the price of the item, the item being
substituted and the new or alternative product. Please also supply the manufacturer's
literature describing the product and its uses. IF POSSIBLE, AND IF NOT INFLUENCING
THE COST IN ANY WAY THE TOWN OF GROTON WOULD LIKE TO RECEIVE ALL
PROPOSALS ON PAPER AND IN BINDERS MEETING OR EXCEEDING THE EPA
GUIDELINES FOR PAPER. THIS SHOULD BE SO NOTED ON YOUR PROPOSAL IF
YOU COMPLY.
PLEASE PROVIDE A SEPARATE SECTION ATTACHED TO THE BID FORM IF YOU
WOULD SUGGEST USING REMANUFACTURED OR RECYCLED PRODUCTS FOR
THIS PROJECT. ANY SUBSTITUTION OF A PRODUCT OF THIS TYPE MUST MEET
PROVEN CONSTRUCTION STANDARDS AS RECOGNIZED BY THE STATE AND
FEDERAL GOVERNMENT.
23. OTHER
The Town of Groton is eligible in most cases to receive GSA pricing and Federal and State
contract pricing options. Each bidder should check with the applicable State or Federal
Agency to determine if the government pricing for such commodities has been extended to
political subdivisions.
The Town of Groton is an Affirmative Action/Equal Employment Opportunity Employer. The
Town of Groton and any vendor awarded this project shall comply with the regulations of
the United Sates Department of Transportation (Title 49, Code of Federal Regulations, Part
21), issued in implementation of Title VI of the Civil Rights Act of 1964, 78 Statute 252, 42
United States code 2000d to 2000d-4. Further, the Town of Groton and any vendor awarded
this contract warrants that in the performance of this project, it will not discriminate or permit
discrimination against any person or group of persons on the grounds of race, color, religion,
national origin, sex or physical disability, including, but not limited to blindness, unless it is
shown to be that such disability prevents performance of the work involved, in any manner
prohibited by the laws of the United States, or the State of Connecticut, and further agrees
to provide the Commission on Human Rights and Opportunities with such information
requested by the Commission concerning the employment practices and procedures of the
Town of Groton and any vendor awarded this contract as related to the provisions of this
section. (Section 4-114a of the General Statutes of Connecticut as revised.)