RFP 2026.08 ? CDBG Grant Professional Administration Services

Agency:	County of Calhoun
State:	Texas
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Apr 1, 2026
Due Date:	Apr 30, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

CALHOUN COUNTY, TEXAS

REQUEST FOR PROPOSAL

CDBG Grant Professional Administration Services

RFP 2026.08

SEALED RFPS ARE DUE BEFORE:

2:00:00 PM

Thursday, April 30, 2026

AT THE OFFICE OF:

Honorable Vern L. Lyssy

Calhoun County Judge

Calhoun County Courthouse

211 South Ann Street

3rd Floor, Suite 301

Port Lavaca, Texas 77979

Public Opening of the RFPs will be conducted immediately after the closing of the 2:00:00 PM deadline, Thursday, April

30,2026 in the County Judge’s office, Calhoun County Courthouse, 211 South Ann Street, 3rd Floor, Suite 301, Port Lavaca,

Texas 77979.

RFPs will be considered for award at a future meeting of the Calhoun County Commissioners Court. Award information will

be sent to all vendors that submitted a Bid and, as time permits, will be posted on the County’s website

(www.calhouncotx.org) under Public Notices, Bid Notices and Results, Results, 2026.

Page 1 of 51

CONTENTS

• Request for Proposal

• Specifications / Scope of Work

• Required Forms to be returned with the submitted RFP

o Copy of Current Certificate of Insurance for Professional Liability

o HUB Certificate

o Statement of Conflicts (if any)

o System for Award Management - Service provider must have a current registration in

the System for Award Management (https://www.sam.gov/SAM/l) Service provider and its

Principals, may not be debarred or suspended nor otherwise on the Excluded Parties List

System (EPLS) in the System for Award Management (SAM). Include verification that the

service provider as well as its principals are not listed (are not debarred) through the

System for Award Management (www.SAM.gov). Enclose a printout of the search results

that includes the record date. This clearance information must be included in the service

provider's Proposal.

o Conflict of Interest Questionnaire (Form CIQ)

o Certification Regarding Lobbying

o Disclosure of Lobby Activity

o Required Contract Provisions

o Affidavit

o Certification Regarding Debarment & Suspension and Other Responsibility Matters

o Residence Certification

o House Bill 89

o W9

• General Conditions

Page 2 of 51

Request for Proposals (RFP) for

CDBG Grant Professional Administration Services

RFP 2026.08

April 1, 2026

Re: Texas General Land Office ("GLO") Community Development Block Grants (CDBG)

Dear Service Providers:

Attached is a copy of the Calhoun County Request for Proposals ("RFP") for professional administration

services. These services are being solicited to assist the County in its application(s) for and

implementation of one or more contracts, if awarded, from the Texas General Land Office's CDBG

programs, of the next two (2) years. The County is considering applying for such funding to support

eligible activities related to disaster relief, long-term recovery, and restoration of infrastructure or

economic revitalization.

The GLO’s CDBG programs provide funding for disaster relief, long-term recovery, and infrastructure

restoration or economic revitalization for local communities in all eligible counties. Units of local

government and Indian tribes may submit up to two projects between $500,000 and $5,000,000 each.

Service providers may submit proposals for any or all activities listed in the attached Scope of Work.

Multiple contracts may be awarded as a result of this solicitation. The County will, in its sole discretion,

determine the number of contracts awarded, and may decide not to award any contracts.

The submission requirements for this proposal are included in the attached RFP.

The complete submittal, consisting of 1 original and 4 copies must be delivered in a sealed

package clearly marked on the outside "RFP 2026.08 CDBG GRANT PROFESSIONAL

ADMINISTRATION SERVICES" and addressed to:

Honorable Vern L. Lyssy

Calhoun County Judge

Calhoun County Courthouse

211 South Ann Street

3rd Floor, Suite 301

Port Lavaca, Texas 77979

The deadline for submission of proposals is, Thursday, April 30, 2026 at 2:00:00 PM. It is the

responsibility of the submitting entity to ensure that the proposal is received in a timely manner.

Proposals received after the deadline will not be considered for award, regardless of whether the delay

was outside the submitting provider's control. The County reserves the right to negotiate with any and

all service providers submitting timely proposals.

Calhoun County is an Affirmative Action/Equal Opportunity Employer. Section 3 Residents, Minority

Business Enterprises, Small Business Enterprises, Women Business Enterprises, and Labor Surplus Area

firms are encouraged to submit proposals.

Sincerely,

Vern Lyssy,

County Judge

Page 3 of 51

RFP for CDBG Grant Professional Administration Services

Calhoun County is seeking well-qualified administration/project delivery service provider(s) to assist the

County in preparing application(s) for the overall administration or implementation of proposed CDBG-

funded project(s), if funded, by the Texas General Land Office (GLO). The following outlines the RFP:

1. Scope of Work:

Administration Services

A sample detailed Scope of Work ("SOW") for CDBG administration services provided by the GLO

is enclosed in this packet. The administration service provider to be hired will provide contract-

related management services, for the next two (2) years, including but not limited to the following

areas:

Pre-Funding Services*

Provider will assist in developing project scope(s) and complete CDBG application(s). The provider

will work with the local government and the Engineer, if applicable, to provide the concise

information needed for submission of one or more complete CDBG applications and related

documents. The required information shall be submitted in a format to be described by the GLO.

Post-Funding Services

Provider will administer and provide project delivery of infrastructure, utilities, housing, and eligible

projects approved for GLO CDBG funding. The selected service provider must comply with all

requirements established by the GLO.

General Administration Services

• Administrative Duties

• Construction Management

• Acquisition Duties (as necessary)

• Environmental Services

Please specify a complete list of actual tasks to be performed under each of these categories in

your response, including, if necessary, a brief description of each task.

*Pre-funding services may be eligible for CDBG reimbursement.

2. Statement of Qualifications

Calhoun County is seeking qualified professional administration service providers experienced in

grant application preparation and administration/project delivery. Please provide the following as

it relates to your qualifications:

a. A brief history of the service provider, including general background, knowledge of and

experience working with relevant agencies and programs;

b. Related experience in applying for and managing federally-funded local projects, in

particular recent experience;

Page 4 of 51

c. A description of work performance and experience with CDBG, CDBG Disaster Recovery,

FEMA Hazard Mitigation or similar projects including a list of at least three references from

past local government clients, with information describing the relevancy of the previous

performance;

d. Describe which specific parts of the Scope of Work the service provider proposes to perform;

e. Describe the capacity to perform the chosen Scope of Work activities as well as resumes of

all employees who may be assigned to provide services if your firm is selected, identifying

current employees and proposed hires; and

f. A statement substantiating the resources of the service provider and the ability to carry out

the scope of work requested within the proposed timeline.

3. Proposed Cost of Services

Provide your cost proposal to accomplish the scope of work by activity or to complete a specific

service outlined above and for any additional services required using the Cost Proposal page(s)

included in this packet. The specific projects and grant amounts are yet to be determined;

therefore, vendors should propose pricing based on the potential funding amounts provided.

The local government will consider dividing total requirements, when economically feasible, into

smaller tasks or quantities to permit maximum participation by small and minority businesses, and

women's business enterprises. As such, proposers may specify any maximum limit to the total

dollar value of grant funds they are able and willing to manage. Service providers may submit

proposals for any or all activities. Preference will be given to firm fixed pricing. The proposal must

include all costs that are necessary to successfully complete these activities. Note that the

lowest/best price proposal will not be used as the sole basis for entering into this contract; rather,

award will be made to the service provider(s) providing the best value, cost and other factors

considered. The local government reserves the right to negotiated pricing.

Upon the award of this contract, profit (either %/actual cost) must be identified and

negotiated as a separate element of the price for any contract in excess of $50,000.00.

4. Evaluation Criteria

The proposal received will be evaluated and ranked according to the following criteria and using

the rating sheet enclosed:

Maximum

Criteria

Points

Experience

Work Performance

Capacity to Perform

Proposed Cost

Total 100

Page 5 of 51

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 2026.08 ? CDBG Grant Professional Administration Services

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also