RFP 260-26 Carnival

Agency:	City of Riverton
State:	Utah
Type of Government:	State & Local
Posted Date:	Oct 20, 2026
Due Date:	Oct 28, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Description

description	opening date	closing date
RFP 260-26 Carnival	October 20, 2026 :	October 28, 2026 5:00 PM

Attachment Preview

Purchasing Department

12830 S Redwood Rd

Riverton, UT 84065

801-208-3175

REQUEST FOR PROPOSAL #260-26

PURPOSE OF REQUEST:

The purpose of this Request for Proposal, hereinafter referred to as RFP, is to select a carnival

to participate in the Riverton Town Days Event, which will be held July 2nd – 5th 2027, 10:00 am -

10:00 pm. (times stated are anticipated and are subject to change as the event gets closer)

The company hereinafter may be referred to by the following terms: Company, Firm, Consultant

and/or Contractor. Riverton City hereinafter may be referred to as the City.

RESPONSE DATE AND LOCATION:

Offers must be received by 5:00 PM on October 28, 2027.

Offers may be turned into Riverton City Purchasing Office, 12830 South Redwood Road,

Riverton, Utah 84065 or may be electronically submitted at ccalvert@rivertonutah.gov.

The reference number for this proposal is RFP 260-26. If it becomes necessary to revise the

RFP in whole or in part, an addendum will be provided to all proposers on record who received

the original RFP.

ADMINISTRATIVE GUIDANCE:

The information provided herein is intended to assist proposers in the preparation of proposals

necessary to properly respond to this RFP. The RFP is designed to provide interested proposers

with sufficient basic information to submit proposals meeting minimum requirements, but is not

intended to limit a proposal's content or exclude any relevant or essential data therefrom.

Proposers are at liberty and are encouraged to expand upon the specification to evidence

service capability under any agreement. Riverton City will not be liable for any costs proposers

may incur in the preparation or presentation of this proposal.

Proposals of the successful proposer shall be open to public inspection after the announcement of

the selection of the successful proposer(s) subject to the limitations of Section 6-3-42(d) of the

Riverton City Purchasing Ordinance.

PROPOSAL CONSIDERATION:

The City may award a contract based solely upon the merits of the initial proposal, without an oral

commentary by the proposers. In light of this possibility, proposers should present the most

favorable price and service available. The City may require an oral presentation from a short list of

the top two or three proposers to make a final selection. If necessary, this presentation will be

scheduled after the closing date and prior to the award of the contract. The City reserves the right

to reject any or all proposals received and to waive any informality or technicality in any proposal in

the interest of the City.

TERMS OF CONTRACT:

The agreement will be in accordance with requirements set forth in the terms of agreement of this

RFP. The term of this agreement is a one (1) year contract with four (4) one-year options to renew,

determined by the City. All provisions of the agreement must be in compliance with established

State and Local laws and ordinances of the State of Utah and its political subdivisions.

The carnival will be assigned an area and will be the exclusive food vendor for the assigned area.

The carnival will not be the exclusive food vendor for the event. The City does their own cotton

candy and snow cones and other food vendors will participate in other areas of the park.

The carnival will be required to provide:

Its own power.

Surveillance, security and accountability for their staff.

Housing for employees in bunkhouse, no tents allowed.

Its own trash collection, which includes cleaning up assigned area, before, during and after

event and emptying the city provided trash containers into the Waste Management

Dumpster.

Must abide by city ordinances regarding parks, such as there is no smoking allowed in the parks.

After the event the carnival will clean up their assigned area and will leave it as they found it.

Carnival will provide a good clean atmosphere for the public. The Carnival is to provide as many

rides as possible in the designated area. The rides provided should include rides having the

classification of spectacular, rides having the classification of a major and rides having the

classification of kiddy ride.

City will provide toilets and trash containers for the carnival’s use.

PROPOSAL FORMAT:

Proposals must be concise and in outline format. Please furnish one (1) original copy and one (1)

committee member copy of your proposal. Both are to be electronic and should not exceed 5MG.

The committee member copy is not to include pricing, do not include anything regarding pricing in

the committee member copy; only purchasing will know the pricing during the scoring, committee

members will not know the pricing. Pertinent supplemental information should be referenced and

included as attachments. All proposals must be organized and tabbed to comply with the following

sections. If they are not, they may be rejected. Each tabbed section must clearly and fully address

the subject and be understandable. Failure to do so will negatively impact the evaluation of your

submitted RFP. Proposals should not exceed twenty (20) pages, including covers, dividers and

resumes.

Tab I.

Experience: State the experience in providing a carnival in this type of

celebration. Provide a list of rides with the class of each ride, games & food

Tab II.

Tab III.

Tab IV.

Tab V.

venues that will be provided. Provide any other information you deem

necessary to show experience.

Detail experience of the employees. Expound on the following questions

regarding employees.

Does the carnival do background checks on employees?

Does the carnival have a drug & alcohol policy?

What is the hiring policy with people having criminal records?

Surveillance/Security/Accountability for staff- state what is in place for

this.

Indicate how you would layout and use the assigned area. Indicate number of

people the carnival can accommodate. The City reserves the right to require any

tent, shelter or equipment to be removed from the assigned area if it is found to

be unsafe, if it unreasonably interferes with another vendor’s space and/or if it

interferes with a walkway.

Price: Provide the proposed amount that will be paid to the City. This could be a

fixed fee, a percentage of gross revenue after sales tax and insurance, or a

combination of both.

Provide a price schedule showing fees for rides, games, food etc. Indicate any

promotions that may be offered such as family pass, all day pass etc. At a

minimum carnival must provide a Family Night and a Discount Night promotion.

References. The proposer shall submit three (3) references. These should be of

similar City’s or governmental events including: The name of the governmental

institution, phone number, business address, and the name of a contact person.

History: Provide a history of violations, i.e. health department violations. List the

location(s) of the event which you had the violation(s). List the reason(s) for the

violation(s). List the steps you have taken to prevent future violations.

Insurance. Workmen's Compensation and Employer's Liability Insurance. The

carnival shall comply with the provisions of the Workmen's Compensation Act,

and all other legislation, federal and state, applicable to the work described

herein, and the Contractor agrees to make all payments, returns and reports

required by these acts.

In addition, provide proof of insurance in the form of an insurance certificate in

the amount of $1 million per occurrence, $2 million aggregate, naming Riverton

City, its elected officials, appointed officials, employees, agents, and volunteers

as added insured.

EVALUATION CRITERIA:

The award of the contract shall be based upon the following factors and are listed in order of

importance of evaluation.

1. Experience - 40%

2. Favorable participation and performance in Riverton City events and/or favorable

participation and performance in government sponsored events. - 25%

3. Revenue Sharing - 20%

4. Event Pricing - 15%

Understandability and comprehensiveness of information supplied in this RFP will affect the

evaluation of the above criteria.

PROPRIETARY INFORMATION:

Proposers are required to mark any specific information contained in their proposal which is not to

be disclosed to the public or used for purposes other than the evaluation of the proposals. A

declaration must accompany the proposal stating the reasons the information should not be

disclosed. Any proposal that is marked confidential in its entirety will be questioned. Pricing and

service elements of the successful proposal will not be considered proprietary. All materials

become the property of Riverton City and may be returned only at the City's option. Proposals

submitted may be reviewed and evaluated by any person, not competing proposers, at the

discretion of the City.

Please direct any technical questions concerning this RFP to:

ccalvert@rivertonutah.gov

STANDARD CONTRACT TERMS AND CONDITIONS

TERMS OF AGREEMENT

In the event of any conflict between these standard terms and conditions and any other terms and

condition included in this agreement, these standard contract terms and conditions, Attachment

“A”, will govern.

NON-AVAILABILITY OF FUNDS

It is understood that if the department fails to receive sufficient appropriation of funds or

authorization for the expenditure of sufficient funds to provide for the continuation of the contract

or the lawful order issued in or for any fiscal year during the term of this contract, the contract and

all lawful order’s issued shall terminate on the date said funds are no longer available without any

termination charges or liability incurring to the City. The City shall certify and warrant in writing

that sufficient funds have not been appropriated or authorized to continue this amendment. Non-

Availability of Funds or failure to receive authorization for the expenditure of sufficient funds as

used herein means a level of funding that results in less funding than that which was allocated to

department in the immediately preceding fiscal year.

INDEMNIFICATION

The contractor agrees to protect, indemnify and hold Riverton City, the City Council, the Mayor,

and all employees (collectively the "Indemnities") free and harmless from and against all losses,

claims liens, demands and causes of action of every kind and character arising out of

performance of the Work by the contractor or by its subcontractors, including the amount of

judgment, penalties, interest, court costs and legal fees incurred by the Indemnities or any of

them in defense of the same, arising in favor of any party, including governmental agencies or

bodies, on account of, but not limited to, taxes, claims, liens, debts, personal injuries, death or

damages to property (including property of Indemnities).

The Contractor further agrees to; investigate, handle, respond to, provide defense for and defend

any such claim, demand or cause of action at its sole expense, and agrees to bear all other costs

and expenses related thereto, even if such claim, demand or cause of action is due solely to the

fault of Riverton City and, release, indemnify and hold the Buyer, its officers, agents and

employees harmless from liability of any kind or nature, including the contractor’s use of any

copyrighted or uncopyrighted composition, secret process, patented or unpatented invention,

article or appliance furnished or used in the performance of this contract.

Riverton City is a governmental entity under the Governmental Immunity Act and waives no

defenses, limits of liability or other rights.

INSURANCE

Riverton City requires the insurance provider to be rated an A- or better or a financial category of

VII (7) or Higher as rated by AM Best Ratings.

Workers Compensation insurance, sufficient to cover all employees in the employ during the term

of the contract including any renewal thereof must be maintained. Coverage amount should be a

required by Utah Workmen’s Compensation Laws. All subcontractors are required to also carry

workers compensation insurance as specified above. The City will require employees from

companies who choose to not carry workers compensation insurance, (three or less employees)

to obtain a Workers Compensation Waiver Form from the State of Utah.

Commercial General Liability insurance in the amount of $1,000,000.00 per occurrence with an

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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