RFP 2609CA Remediation Services for UC San Diego

Request for Proposal 2609CA
Remediation Services for UC San Diego
University of California, San Diego
A. Purpose of the RFP
The purpose of this Request for Proposal ("RFP") is to establish agreements with qualified suppliers to
provide on-call disaster remediation and emergency response services for incidents impacting facilities
and operations at the University of California, San Diego ("UC," "University," or "UC San Diego").
Services may include, but are not limited to, emergency response, water extraction, flood mitigation,
structural drying, fire and smoke remediation, mold remediation, environmental cleanup, containment,
debris removal, equipment deployment, damage mitigation, and other related remediation activities
necessary to stabilize affected areas, prevent further damage, and support the continuity of University
operations.
Reconstruction, restoration, and major repair activities are outside the scope of this RFP. Such work
may include, but is not limited to, rebuilding, drywall replacement, finish replacement, major structural
repairs, and other construction-related activities, which may be separately procured by the University in
accordance with applicable University policies, permitting requirements, and competitive bidding
processes.
Bidder agrees to make the offered services available to any University of California location in
accordance with the terms, conditions, and pricing established in an agreement awarded pursuant to
this RFP.
B. Background
The University of California, San Diego (UC San Diego) is a top-ranked public research institution,
currently recognized as the No. 1 public college for research and consistently ranked among the top
public universities in the United States. The University supports a complex and highly active
environment of academic research, clinical operations, teaching, and campus services that depend on
continuous facility functionality.
Unplanned events such as water intrusion, flooding, fire, environmental incidents, and other
emergencies can occur without warning and may significantly impact University operations. These
disruptions can affect building safety and usability, compromise controlled research and laboratory
environments, damage critical equipment, and delay ongoing scientific and academic work.
To support operational continuity and protect critical infrastructure, UC San Diego requires qualified
contractors capable of providing rapid, reliable disaster remediation and emergency response services.
Timely response and effective mitigation are essential to minimize damage, stabilize affected areas,
reduce downtime, and support the continued advancement of the University's research and educational
mission. Bidders may refer to the UC San Diego Campus Map for general reference to University
locations and campus facilities: https://arcg.is/1OHXvu1.
C. Minimum Requirements
* Bidder must demonstrate successful experience providing the services specified in this RFP and
have a minimum of five (5) years of relevant experience in disaster remediation and emergency
response services.
* Bidder must possess a valid CSLB C-61/D-64 license covering water damage remediation.
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Request for Proposal 2609CA
Remediation Services for UC San Diego
University of California, San Diego
* Bidder must maintain appropriately qualified personnel with applicable IICRC certifications for
the services provided, including:
* WRT - Water Damage Restoration Technician
* ASD - Applied Structural Drying
* AMRT - Applied Microbial Remediation Technician, when performing microbial or
mold remediation.
* FSRT - Fire and Smoke Restoration Technician, when performing fire and smoke
remediation.
* Bidder must either possess the required C-22, Cal/OSHA asbestos registration, CDPH lead
certifications, HAZ certification, or other regulatory qualifications applicable to hazardous
materials encountered, or subcontract such work to an appropriately licensed and certified
specialty contractor.
* Bidder must ensure that all subcontractors performing specialized or regulated work maintain
the licenses, registrations, certifications, and qualifications required for the services performed.
* A valid CSLB B - General Building Contractor license is preferred but not required.
* Bidder must demonstrate the capability to provide the required services, including sufficient
resources such as qualified personnel, equipment, facilities, systems, organizational structure,
operational controls, quality control processes, and other related capabilities.
* Bidder must provide their Dun & Bradstreet (D&B) number. Finalists will be evaluated to confirm
financial solvency consistent with University of California requirements.
* The successful awardee will be required to pay prevailing wages. The work described in this RFP
is considered public work subject to California Labor Code Section 1771. The successful awardee
must comply with all applicable prevailing wage requirements, including posting wage
determinations and job site notices as prescribed by the California Department of Industrial
Relations (DIR). Compliance monitoring and enforcement are administered by the DIR at
California Department of Industrial Relations.
* Contractor shall provide timely, complete, and accurate documentation necessary to support
University review, project oversight, insurance claims, and loss recovery efforts. Documentation
may include, but is not limited to, incident assessments, photographs, inspection findings, scope
recommendations, estimates, daily logs, labor and equipment records, invoices, disposal
manifests, testing results, and other records related to remediation activities. Contractor shall
coordinate with designated University representatives and shall not perform work outside of the
approved scope without prior authorization from the University. Upon request, Contractor shall
provide required documentation within five (5) business days, or within another timeframe
specified by the University.
*
Emergency Response Time Requirements:
* Telephone response within twenty (20) minutes of notification.
* On-site arrival within one (1) hour of notification for emergency incidents.
* Non-Emergency Response Time Requirements:
* Telephone response within one (1) business day of notification.
* On-site arrival within twenty-four (24) to forty-eight (48) hours, as mutually agreed
upon based on scope and urgency.
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Request for Proposal 2609CA
Remediation Services for UC San Diego
University of California, San Diego
D. Scope of Work and Scenario-Based Evaluation Requirements
D.1 Scope of Work
The scope of this Request for Proposal (RFP) includes the provision of on-call disaster remediation and
emergency response services to support the University of California, San Diego's facilities, operations,
and infrastructure. Services shall be available on a 24/7/365 basis and support rapid mobilization for
emergency and non-emergency incidents.
Disaster remediation services may be required following events including, but not limited to, water
intrusion, flooding, fire and smoke damage, mold or biological contamination, hazardous material
incidents (as permitted by applicable licensing), and other unforeseen events impacting University
facilities.
Services may include emergency assessment and stabilization, water extraction, structural drying,
containment, environmental controls, cleaning and decontamination, odor and smoke remediation,
damaged material removal, debris removal, equipment deployment, and other activities necessary to
mitigate damage, protect occupants and assets, and prepare affected areas for subsequent repair or
construction.
Reconstruction, restoration, and major repair activities are outside the scope of this RFP. This includes
rebuilding, drywall replacement, finish replacement, major structural repairs, and other construction-
related work. Such work may be separately procured by UC San Diego in accordance with applicable
University policies, permitting requirements, and competitive bidding processes.
D.2 Contractor Responsibilities
Contractor(s) shall provide all labor, supervision, equipment, materials, transportation, and other
resources necessary to perform the services described herein. Contractor(s) must be capable of
responding independently and at scale across multiple concurrent incidents and University locations.
Contractor(s) shall coordinate all work with designated UC San Diego representatives and shall not
perform work outside the approved scope without prior written authorization. Recommendations for
additional services or expanded remediation shall be submitted to UC San Diego for review and approval
before proceeding.
All work shall comply with applicable federal, state, and local regulations and recognized industry
standards, including applicable IICRC or equivalent remediation standards.
D.3 Communication and Documentation
Contractor(s) shall maintain communication with designated UC San Diego representatives throughout
the response and remediation process and provide updates regarding site conditions, progress, risks,
and recommended actions.
Contractor(s) shall maintain and provide documentation necessary for scope validation, cost review,
insurance claims, and project closeout. Documentation may include assessments, photographs,
estimates, daily reports, labor and equipment logs, invoices, disposal records, testing results, and final
remediation documentation.
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Request for Proposal 2609CA
Remediation Services for UC San Diego
University of California, San Diego
D.4 Scenario-Based Evaluation Requirement
Bidders shall demonstrate their approach to responding to disaster events impacting occupied and
unoccupied University facilities. The scenario exercise will be used to evaluate technical capability,
emergency response readiness, coordination, and the ability to effectively mitigate and remediate real-
world incidents.
For each scenario, bidders shall provide a narrative response describing their response methodology,
assumptions, and step-by-step procedures from initial notification through completion of remediation
and closeout.
Responses shall include estimated timelines for each phase, including mobilization, assessment,
mitigation, remediation, and post-incident reporting.
At a minimum, bidders shall address:
1. Assessment & Safety: Initial assessment, hazard identification, site access, and occupant safety.
2. Mitigation & Remediation: Immediate stabilization, containment, extraction, drying, cleaning,
decontamination, and removal of damaged materials, as applicable.
3. Protection of Assets: Protection and handling of building systems, contents, equipment, and
sensitive environments.
4. Coordination & Approvals: Communication with UC San Diego representatives, scope
validation, and approval of recommended actions.
5. Equipment & Resources: Staffing, equipment deployment, certifications/licenses, and
subcontractor utilization.
6. Environmental & Regulatory Compliance: Applicable standards, chemical use, cross-
contamination controls, testing, and disposal practices.
7. Documentation & Closeout: Reporting, photographs, labor/equipment records, insurance claim
support, and documentation of remediation completion and remaining conditions.
E. RFP Timeline, Contract Term and Point of Contact
Schedule of Events
Anticipated Action Anticipated Action Date
Release of Electronic RFP Monday, September 21st, 2026
Deadline for Supplier Q&A via Discussion Forum Friday, October 2nd, 2026, 2:00 PM (PT)
University's Response to Supplier Q&A Friday, October 9th, 2026
Deadline for RFP Response Friday, October 30th, 2026, 2:00 PM (PT)
Notice of Intent to Award Friday, November 20th, 2026
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Request for Proposal 2609CA
Remediation Services for UC San Diego
University of California, San Diego
UC San Diego reserves the right to modify the above schedule of events and make changes to other
provisions in this RFP. It is the bidder's responsibility to review the entire document, including any
addendums, and comply with all requirements listed herein.
Contract Term
It is anticipated that any Master Purchasing Agreement ("Agreement") resulting from this RFP will
commence upon execution and will continue for an initial term of three (3) years. The University may, at
its sole discretion, extend or renew the contract for up to three (3) additional one-year periods under
the same terms and conditions, for a potential total term of six (6) years. The Agreement serves as a
vehicle through which UC San Diego may purchase the Goods or Services; it does not constitute a
guarantee or commitment to purchase.
Price Protection
After one year from the Effective Date, prices may be increased no more than once in each successive
twelve (12) month period. The Seller shall provide UC San Diego with at least thirty (30) days' written
notice prior to the effective date of any price increase.
No annual price increase shall exceed the Consumer Price Index (CPI) or 3% of sales, whichever is lower.
Price adjustments will be calculated on an aggregate basis based on the total Product offering purchased
by UC San Diego in the quantities purchased. No single Product shall increase in price by more than the
approved percentage.
If the Bidder's catalog or list prices are reduced, the University shall benefit from a corresponding price
reduction. Manufacturer price decreases must be passed on immediately to UC San Diego, and the
Supplier shall provide timely notice of all such price changes.
Exhibits
In addition to this document, the following exhibits posted under Attachments in CalUsource contain
the requirements, terms and conditions for this RFP:
Required Supplier Information
Attachment A - UC-Terms-Conditions-04-01-25
Attachment B - Cost Bid Sheet
Attachment C - Scenario-Based Evaluation Guide
Any contract awarded pursuant to this RFP will be in writing and will incorporate the RFP requirements
and specifications, as well as the contents of the Supplier's Proposal as accepted by the University.
Single Point of Contact
The University RFP Administrators are the sole points of contact for all procurement and contractual
matters related to this RFP. This office is exclusively authorized to change, modify, or clarify the
specifications, terms, and conditions of this RFP and any resulting agreements. All questions and
requests for clarification must be submitted through the CalUsource Discussion Forum by the Supplier
Q&A deadline listed in the Schedule of Events.
Bidders are instructed to direct all inquiries only to the contacts listed below and refrain from contacting
UC San Diego Facilities Management personnel or any other University employees directly.
For all questions related to this RFx event posted on the CalUsource Public Bid Site, please contact:
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Request for Proposal 2609CA
Remediation Services for UC San Diego
University of California, San Diego
Catalina Aguilar, Procurement Analyst
Integrated Procure-to-Pay Solutions
University of California San Diego
Email: c7aguilar@ucsd.edu
For technical assistance or general support navigating the CalUsource platform, please contact the GEP
Help Desk at support@gep.com.
Additional resources for suppliers are available on the CalUsource Resources for Suppliers webpage.
F. Invoice Submission
The Supplier shall submit all invoices through Transcepta. To ensure efficient processing, UC San
Diego utilizes the Transcepta Electronic Invoicing Supplier Network. As a University of California
supplier, there are no fees to participate. Registration and connection with Transcepta take only a
few minutes and do not require changes to existing systems, invoice formats, or IT infrastructure.
For questions regarding registration, contact registration@transcepta.com or call (949) 382-2841.
For questions related to invoice submission or existing accounts, contact support@transcepta.com or
call Transcepta Support Direct at (888) 221-2026 (Extension 3) or (949) 382-2842.
The University's standard payment terms are Net 30.
G. Submission Package Instructions and Requirements
Register: Create a supplier account through CalUsource at https://procurement.ucop.edu.
Access the RFP Event: Log in to CalUsource and locate the RFP event issued by the University of
California, San Diego.
Review and Accept Guidelines: Review and accept all mandatory terms and conditions to access
the full RFP package and all attachments.
Download Attachments: Download and carefully review all RFP documents to ensure full
understanding of the requirements and specifications.
Assess Compliance: Evaluate your organization's ability to meet all RFP requirements before
proceeding with submission.
Confirm Participation: Indicate your intent to participate by clicking Confirm Participation to
view the full sourcing event.
Submit Questions (Optional): Submit written questions or clarification requests through the
CalUsource Discussion Forum (search for the speech bubble icon in the upper right-hand corner:
) by the deadline listed in the Schedule of Events. Responses will be posted to all
participating suppliers.
Submit Bid Sheet (Required): Complete and upload Attachment B - Cost Bid Sheet as a
separate file in CalUsource by the deadline specified.
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Request for Proposal 2609CA
Remediation Services for UC San Diego
University of California, San Diego
Complete Scenario-Based Evaluation and Questionnaire (Required): Complete all sections of
the Scenario-Based Evaluation and Questionnaire directly in CalUsource. Responses must be
submitted by the deadline specified and will be evaluated as part of the review process.
Upload Additional Attachments (Optional): Attach any supporting documentation under
Supplier Attachments. The University may elect not to review materials not explicitly requested
in the solicitation.
Certify and Submit Proposal (Required): Review your entire submission, certify all responses,
and click Submit in CalUsource by the stated deadline.
Late Proposals
Late proposals will not be accepted unless the University determines that technical issues or other
circumstances attributable to the University caused the delay or failure.
Section Omission
The University shall assume any mandatory section omitted from the proposal as an intentional
omission and thus will receive a zero. This may have a negative impact on the overall score of the
Bidder's proposal.
H. Evaluation Criteria
Evaluation and Award: Best Value Method
Responsive Proposals will be evaluated using the Best Value method. Best Value means the most
advantageous balance of price/cost, quality, service performance, and other elements, as defined by the
University. University evaluators will determine the Proposal's value by scoring the Proposals based on a
uniform set of weighted evaluation criteria. Each Proposal's Best Value score will be the average of all
evaluators' total scores awarded for the Proposal. The University will then determine each Proposal's
Price Score by the following method. The University will have determined the Maximum Possible Price
Score prior to the Proposal due date. The Proposal with the Maximum Possible Price Score will be
considered the lowest responsive Proposal.
All other responsive Proposals will receive a proportion of the Maximum Possible Price Score equal to
the quotient of the lowest Proposal's cost divided by that Proposal's cost. Each Proposal's Price Score
will be added to that Proposal's Quality Point Score to get that Proposal's Total Score. The Proposal with
the highest Total Score will be considered the "Best Value." The Proposal with the next highest Total
Score will be considered the second Best Value, and so on. The University will then determine if the
Bidder submitting the Best Value Proposal is responsible. The apparent RFP winner will be the
responsible Bidder submitting the Best Value Proposal.
Example:
Sample Price/Cost Normalization Total Price/Cost Points Available: 500
Bidder #1: Low bidder at $50,000 receives maximum points 500
Bidder #2: Next lowest bidder at $55,000 receives 90.9% of max points 455
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Request for Proposal 2609CA
Remediation Services for UC San Diego
University of California, San Diego
Bidder #3: Highest bidder at $60,000 receives 83.3% of max points 417
Above points are added to the other criteria point totals to come up with the total points. Bidder with
the highest overall total points is considered the lowest responsible bidder with best value in terms of
price/cost, quality, service, and performance that meet the University's requirements.
For the purposes of this RFP, supplier responses will be evaluated based on the following criteria:
Evaluation Criteria and Weightings
Section Pricing Type Evaluation Criteria
1 Scenario-Based Evaluation 40%
2 Cost Proposal 40%
3 Sustainability and Social Responsibility 15%
4 Technical Qualifications and Experience 5%
Right to Cancel or Modify
The University reserves the right to change any aspect of, terminate, or delay this RFP, the RFP process
and/or the program outlined within this RFP at any time. Notice shall be provided in a timely manner
thereafter. The University may award the contract without further discussion or may enter into
negotiations with the apparent RFP winner. Should the apparent RFP winner fail to accept the award,
the University may determine that that Bidder has abandoned its Proposal. The University may then
enter into negotiations with the responsible Bidder submitting the second-best Value Proposal. If that
Bidder fails to accept the award, the University may determine that that Bidder has abandoned its
Proposal and enter into negotiations with the responsible Bidder submitting the third Best Value
Proposal and so on to each successive responsible Best Value Bidder until an award is made and
accepted.
Right to Award, Make No Award, or Multiple Awards
The University reserves the right to reject all Proposals and to make no award. Unless stated otherwise
in this RFP, the University reserves the right to make multiple awards or to award items separately or in
the aggregate as the interests of the University may appear.
I. Additional Terms
A. The University may waive irregularities in a proposal provided that, in the judgment of
the University, such action will not negate fair competition and will permit proper
comparative evaluation of bids submitted. The University's waiver of an immaterial
deviation or defect shall in no way modify the Request for Proposal documents or
excuse the Bidder from full compliance with the Request for Proposal specifications in
the event the contract is awarded to that Bidder.
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Request for Proposal 2609CA
Remediation Services for UC San Diego
University of California, San Diego
B. The University of California trademarks are protected by Federal Trademark and
California State laws. Any use, therefore, of any UC Trademarks is prohibited, in whole
or in part, without the prior written consent of the University of California, as
applicable.
C. The successful Bidder shall not use the name of the University of California, or any
abbreviation thereof, or any name of which "University of California" is a part, or any
Trademarks of the University, in any commercial context, such as may appear on
products, in media (including web sites) and print advertisements in cases when such
use may imply an endorsement or sponsorship of its products or services. All uses of
the University's name and Trademarks, therefore, must first receive prior written
consent from The Regents of the University of California through the Office of
Marketing & Management of Trademarks. This policy complies with the State of
California Education Code Section 92000.
D. Contract Form - Any contract awarded pursuant to this RFP will be in writing and
incorporate the RFP requirements and specifications, as well the contents of the
Bidder's Proposal as accepted by the University.
E. Insurance - If selected for award, the awardee shall deliver the PDF version of the
Certificate of Insurance to UC's Buyer, by email with the following text in the Subject
field: CERTIFICATE OF INSURANCE - [Supplier name].
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