RFP 030724-794 Bus Wi-Fi Services

Agency:	Donna Independent School District
State:	Texas
Type of Government:	State & Local
NAICS Category:	485113 - Bus and Other Motor Vehicle Transit Systems 485510 - Charter Bus Industry 485999 - All Other Transit and Ground Passenger Transportation
Posted Date:	Mar 8, 2024
Due Date:	Apr 5, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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DONNA INDEPENDENT SCHOOL DISTRICT

116 North 10th Street, Donna, TX 78537 ‐ Phone: 956‐464‐1600 ‐ Fax: 956‐464‐1752

Request for Proposals

RFP# 030724‐794

Bus Wi‐Fi Services

Form 470# 240025536

Closing Date & Time: Friday, April 5, 2024 @ 10:00 AM

Donna Independent School District is accepting proposals for Bus Wi‐Fi Services, as per the attached scope of work, terms and conditions.

Proposals will be accepted by Donna Independent School District until 10:00 A.M. central time, Friday, April 5, 2024.

No verbal responses will be provided.

QUESTIONS:

All questions regarding the scope of work must be e‐mailed to Albert Chavez, Technology Director at achavez@donnaisd.net, Joe D.

Smedley, Purchasing Director at joe.smedley@donnaisd.net and to Brandi Crubaugh, E‐Rate Central at bcrubaugh@e‐ratecentral.com.

The deadline for questions & answers is March 13, 2024 at 10 am.

Proposals received after the deadline will be rejected. All proposals that are in order and properly signed shall be opened and reviewed.

No immediate decisions shall be rendered concerning the submitted proposals. Donna Independent School District reserves the right to

reject any and all proposals. To be considered, the proposals shall include Applicant name, Form 470 number, SPIN (Service Provider

Identification Number), RFPnumber/title as well as the Respondent's name and return email address.

ALL FORMS MUST BE COMPLETED AND SUBMITTED. Any deviations from those instructions may result in Proposal not being considered.

Sealed Proposals should be Emailed to all of the following

Recipients:

Albert Chavez- achavez@donnaisd.net

Joe Smedley- joe.smedley@donnaisd.net

Brandi Crubaugh- bcrubaugh@e-ratecentral.com

Procurement Schedule:

Schedule of Events

RFP Release

Sealed Proposals Due to the District

Date

03/8/2024

04/5/2024

by 10 AM

The District cautions respondent to ensure actual delivery and receipt of proposals to the District, at the email

addresses above, prior to the response deadline. The District will in no way be responsible for delays caused

by any occurrence.

The successful bidder(s)/proposer(s) will be notified in writing (manifested by an award letter or properly executed

purchase order) after review and acceptance by the Donna ISD.

NOTICE TO BIDDER

RFP RESPONSE FORM

The undersigned, in submitting this RFP and endorsement of same, represents that he/she is authorized to obligate his/her

firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, national

origin, sexual orientation, or age or disability unrelated to job performance of this RFP; and that he/she has read this entire

RFP package, is aware of the covenants contained herein and will abide by and adhere to the expressed requirements in all

sections of this RFP. Must be in ink to be considered responsive.

SUBMITTED BY:

Firm:

(Official Firm Name)

By:

(Original Signature)

Name

(Typed or Printed Name)

Title:

(Type or Printed Title)

Date:

Address:

City/ST/Zip:

Phone #:

Fax #:

Email:

Taxpayer Identification#:

SECTION I

General Terms and Conditions

and

Scope of Work

Service Request

Donna Independent School District (Applicant) is seeking proposals for mobile data service for school buses

(Bus Wi-Fi) to be delivered throughout Donna, Texas, 78537.

The applicant is seeking proposals for a mobile broadband service that will natively function with existing

applicant owned bus Wi-Fi equipment.

Service Requirements

Service providers are requested to submit offers for mobile broadband/data service for use on buses. The

applicant is requesting proposals for service to 98 buses and does not require the associated mobile broadband

equipment. Coverage must be reliable throughout the area(s) mentioned above. Proposals must include all

costs associated with delivering the service, including installation of Peplink Max BR1 Pro (5G) (existing) Router

on 20 buses. For the remaining 78 buses, the equipment was previously installed.

Service

Any service being offered by the proposer should meet the requirements listed below:

 Internet connectivity along regular route and activity/athletic routes providing sufficient bandwidth for

50 devices (staff and student) per bus

 Provide coverage map for applicant areas of connectivity need

 Secure web-based portal for applicant access to management and reporting tools

 Ability for applicant to restrict/control which devices can be connected to the system

 CIPA compliant filtering

 Ability for applicant to adjust filtering

 24/7/365 support

 Monthly and yearly service subscription options

 Single and multiple year contract options

Contract Term and Modifications

Offers of month-to-month or contracted services will be considered. Service providers submitting proposals for

contracted service are requested to provide 12-month pricing. Contracts may include an option for annual

voluntary renewals for up to 2 additional years, when agreed to in writing by both parties.

Services may be increased or decreased as needed during the life of the contract with written consent of both

the vendor and district.

No increased pricing will be allowed during the term of the quoted special construction, NRC, and MRC rate.

Service providers proposing equipment whose prices may increase depending upon new U.S. government tariffs

imposed on imports are encouraged to (a) identify such products in their offers, and (b) propose an acceptable

methodology for limiting price adjustments over the life of the contract. Subject to contract restrictions, services

may be reevaluated for cost-effectiveness at any time during the life of the agreement including renewal

periods.

Disqualifying Factors

DISD will disqualify proposals for the following reasons:

 Unauthorized Service Provider contact with DISD.

 Proposal submitted after the posted bid due date.

 Proposal does not meet Service Requirements.

 Proposal does not provide definitive costs for the services requested (including recurring and/or one-

time charges).

 Proposal includes generic/encyclopedic price lists and/or solution is proposed by an artificial intelligence

system that does not take into consideration the specific needs of DISD.

E-rate Specific Considerations/Information

Per USAC E-rate rules, “cost of eligible services” will be the highest valued criterion in the evaluation process;

however, other criteria with a lesser value may also be considered.

Service providers proposing to temporarily loan equipment for product demonstration and/or evaluation

purposes are required to clearly state that such loans are of limited duration. Product demos extending beyond

thirty (30) days must be explicitly authorized by both parties and provided at a fair market rate.

By submitting a proposal on the requested services herein, the vendor certifies its proposed services and/or

products comply with Part 47 Section 54.9 and 54.10 of the FCC rules which prohibits the sale, provision,

maintenance, modification, or other support of equipment or services provided or manufactured by Huawei,

ZTE, or any other covered company posing a national security threat to the integrity of communications

networks or the communications supply chain. See https://www.usac.org/about/reports-orders/supply-

chain/ for more details.

As required by Section 54.500(f) of Part 47 of the Code of Federal Regulation all bids in response to this RFP must

offer the lowest corresponding price (LCP) which is defined as the lowest price that a service provider charges

to nonresidential customers who are similarly situated to a particular E-rate applicant (school, library, or

consortium) for similar services. See the following for more information on the requirements relating to LCP:

https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/.

Additional Considerations/Information

Applicant reserves the right to award all, part or none of the services set forth in this procurement. This

procurement in no manner obligates Applicant until a valid signed contract and/or valid Purchase Order is

executed.

After final contract is negotiated, approved, and awarded, all proposal documents pertaining to this

procurement will be open to the public, except for material which is proprietary or confidential. Applicant will

not make public any pages of a proposal on which the Offeror has stamped or imprinted “Proprietary” or

“Confidential” subject to the following requirements. Proprietary or confidential data shall be readily separable

from the proposal to facilitate eventual public inspection of the non-confidential portion of the proposal. The

price of products offered, or the cost of services proposed shall not be designated as proprietary or confidential

information.

By submitting a proposal, the Offeror certifies that no relationship exists between the Offeror and Applicant that

interferes with fair competition or is a conflict of interest; and no relationship exists between such propose and

another person or firm that constitutes a conflict of interest that is adverse to Applicant.

RFP 030724-794 Bus Wi-Fi Services

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