RFP 25 05 Broker Services Hackensack BOE Final 041425

HACKENSACK BOARD OF EDUCATION
HACKENSACK, NEW JERSEY
REQUEST FOR
PROPOSAL
(RFP)
Broker Services:
Property/Casualty
RFP 25-05
Lydia Singh
Business
Administrator/ Board
Secretary
Submission Date:

ETHICS IN PURCHASING
Statement to Vendors
School District
Responsibility
Recommendation of Purchases
It is the desire of the Board of Education to have all Board employees and officials practice exemplary
ethical behavior in the procurement of goods, materials, supplies, and services.
School district officials and employees who recommend purchases shall not extend any favoritism to
any vendor. Each recommended purchase should be based upon quality of the items, service, price,
delivery, and other applicable factors in full compliance with N.J.S.A. 18A:18A-1 et seq.
Solicitation/Receipt of Gifts - Prohibited
School district officials and employees are prohibited from soliciting and receiving funds, gifts, materials,
goods, services, favors, and any other items of value from vendors doing business with the Board of
Education or anyone proposing to do business with the Board.
Vendor Responsibility
Offer of Gifts, Gratuities - Prohibited
Any vendor doing business or proposing to do business with the Board of Education, shall neither pay,
offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift,
gratuity, or other thing of value of any kind to any official or employee of the Board of Education or to
any member of the official's or employee's immediate family.
Vendor Influence - Prohibited
No vendor shall cause to influence or attempt to cause to influence, any official or employee of the
Board of Education, in any manner which might tend to impair the objectivity or independence of
judgment of said official or employee.
Vendor Certification
Vendors or potential vendors will be asked to certify that no official or employee of the Board of
Education or immediate family members are directly or indirectly interested in this request or have any
interest in any portions of profits thereof. The vendor participating in this request must be an
independent vendor and not an official or employee of the Board of Education.
Lydia Singh, CPA
Business Administrator/Board Secretary

HACKENSACK BOARD OF EDUCATION
REQUEST FOR PROPOSAL
GENERAL
SPECIFICATIONS
Lydia Singh
Business Administrator/Board Secretary

HACKENSACK BOARD OF EDUCATION
Request for Proposal (RFP)
Broker Services
Instructions for Respondents
1. Proposals are to be submitted to:
Lydia Singh
Business Administrator/Board Secretary Hackensack
Board of Education
191 Second Street
Hackensack, New Jersey
07601
By: Lydia Singh ON: May 7, 2025 at 10:00 am
by mail, delivery service or in person; proposals that are submitted are to be sealed
2. Proposals must be placed in a sealed envelope/package and marked as shown below on the front of
the envelope/package. Proposals must be submitted in duplicate on the submittal forms as provided,
and in the manner designated. The Board requires one original and one duplicate copy of the proposal
package. The duplicate is necessary for processing the proposals. Respondents should also keep a
complete copy of the proposal packet, exactly as submitted.
Envelope Label Information:
Lydia Singh
Business Administrator/Board Secretary
Hackensack Board of Education
191 Second Street
Hackensack, New Jersey
07601
Proposal
No. 25- 05 Broker
Services
Date:
Name of
Attorney/Firm Address
City, State, Zip
Failure to properly label the proposal envelope may lead to the rejection of the proposal!
The Board of Education does not accept electronic (e-mail) submission of bids or proposals.

3. PURPOSE
The Board of Education is soliciting request for proposals (RFP's) for the purpose of entering
into a contract for Broker Services.
4. AFFIRMATIVE ACTION - EQUAL EMPLOYMENT OPPORTUNITY IN PUBLIC SCHOOLS
Each company shall submit to the HACKENSACK Board of Education, after notification of award,
but prior to execution of a goods and services contract, one of the following three documents:
Appropriate evidence that the contractor is operating under an existing federally approved or
sanctioned affirmative action program;
A certificate of employee information report approval issued in accordance with N.J.A.C. 17:27-
4; or
An employee information report (Form AA302) provided by the Division and distributed to the
public agency to be completed by the contractor, in accordance with N.J.A.C. 17:27-4.
Please note: A completed and signed Affirmative Action Questionnaire is requested with submission of
bid/proposal. However, the Board will accept in lieu of the Questionnaire, Affirmative Action Evidence in
the form of a current Certificate of Employee Information Report submitted with the bid/proposal.
If awarded a contract your company/firm will be required to comply with the requirements of N.J.S.A.
10:5-31 et seq. and N.J.A.C. 17:27 et seq., and the terms and conditions of the Mandatory Equal
Employment Opportunity Language (Exhibit A).
Sample Certificate of Employee Information Report
All respondents are requested to submit with their response, a copy of their firm's Certificate of
Employee Information Report. Failure to submit the Certificate or other required documents prior to
the execution or award of contract will result in the rejection of the bid/proposal.

5. ANTI-BULLYING BILL OF RIGHTS - REPORTING OF HARASSMENT, INTIMIDATION AND
BULLYING CONTRACTED SERVICE PROVIDER
The contracted service provider shall comply with all applicable provisions of the New Jersey Anti-
Bullying Bill of Rights Act - N.J.S.A. 18A:37-13.1 et seq., all applicable code and regulations, and the
Anti-Bullying Policy of the Board of Education. The district shall provide to the contracted service
provider a copy of the board's Anti-Bullying Policy.
In accordance with N.J.A.C. 6A:16-7.7(c), a contracted service provider, who has witnessed, or has
reliable information that a student has been subject to harassment, intimidation, or bullying shall
immediately report the incident to any school administrator or safe schools resource officer, or
the School Business Administrator/Board Secretary.
6. ANTI-DISCRIMINATION PROVISIONS - N.J.S.A. 10:2-1
N.J.S.A. 10:2-1. Antidiscrimination provisions. Every contract for or on behalf of the State or any
county or municipality or other political subdivision of the State, or any agency of or authority
created by any of the foregoing, for the construction, alteration or repair of any public building or
public work or for the acquisition of materials, equipment, supplies or services shall contain
provisions by which the contractor agrees that:
a) In the hiring of persons for the performance of work under this contract or any subcontract
hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials,
equipment, supplies or services to be acquired under this contract, no contractor, nor any person
acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national
origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or
sex, discriminate against any person who is qualified and available to perform the work to which
the employment relates;
b) No contractor, subcontractor, nor any person on his behalf shall, in any manner,
discriminate against or intimidate any employee engaged in the performance of work under this
contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling
or furnishing of any such materials, equipment, supplies or services to be acquired under such
contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity
or expression, affectional or sexual orientation or sex;
c) There may be deducted from the amount payable to the contractor by the contracting
public agency, under this contract, a penalty of $50.00 for each person for each calendar day during
which such person is discriminated against or intimidated in violation of the provisions of the
contract; and
d) This contract may be canceled or terminated by the contracting public agency, and all
money due or to become due hereunder may be forfeited, for any violation of this section of the
contract occurring after notice to the contractor from the contracting public agency of any prior
violation of this section of the contract.

No provision in this section shall be construed to prevent a board of education from designating
that a contract, subcontract or other means of procurement of goods, services, equipment or
construction shall be awarded to a small business enterprise, minority business enterprise or a
women's business enterprise pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).
7. AWARD OF CONTRACT; RESOLUTION; NUMBER OF DAYS
Any contract awarded under this process shall be made by resolution of the Board of Education.
The award must be made within sixty (60) days of the receipt of the proposals, however subject to
extension pursuant to N.J.S.A. 18A:18A-36 (a).
8. BUSINESS REGISTRATION CERTIFICATE (N.J.S.A. 52:32-44)
Pursuant to N.J.S.A. 52:32-44 as amended, a contractor shall provide the contracting agency with
the business registration of the contractor and that of any named subcontractor prior to the time
a contract, purchase order, or other contracting document is awarded or authorized. At the sole
option of the contracting agency, the requirement that a contractor provide proof of business
registration may be fulfilled by the contractor providing the contracting agency sufficient
information for the contracting agency to verify proof of registration of the contractor, or named
subcontractors, through a computerized system maintained by the State.
Request of the Board of Education: All bidders or companies providing responses for requested
proposals, are requested to submit with their response package a copy of their "New Jersey
Business Registration Certificate" as issued by the Department of Treasury of the State of New
Jersey.
The Board reminds all respondents that failure to submit the New Jersey Business Registration
Certificate prior to the award of contract will result in the rejection of the proposal.
A subcontractor named in a bid or other proposal made by a contractor to a contracting agency
shall provide a copy of its business registration to any contractor who shall provide it to the
contracting agency pursuant to the provisions of subsection b. of this section. No contract with a
subcontractor shall be entered into by any contractor under any contract with a contracting agency
unless the subcontractor first provides the contractor with proof of a valid business registration.
The contractor shall maintain and submit to the contracting agency a list of subcontractors and
their addresses that may be updated from time to time during the course of the contract
performance. A complete and accurate list shall be submitted before final payment is made for
goods provided or services rendered or for construction of a construction project under the
contract. A contracting agency shall not be responsible for a contractor's failure to comply with
this subsection.
A contractor or a contractor with a subcontractor that has entered into a contract with a
contracting agency, and each of their affiliates, shall collect and remit to the Director of the Division
of Taxation in the Department of the Treasury the use tax due pursuant to the "Sales and Use Tax
Act," P.L.1966, c.30 (C.54:32B-1 et seq.) on all their taxable sales of tangible personal property
delivered into this State.

N.J.S.A. 54:49-4.1: Violations of Registration Requirements; Penalties.
A business organization that fails to provide a copy of a business registration as required pursuant to
section 1 of P.L.2001, c.134 (C.52:32-44 et al.) or subsection e. or f. of section 92 of P.L.1977, c.110 (C.5:12-
92), or that provides false information of business registration under the requirements of either of those
sections, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000 for each
business registration copy not properly provided under a contract with a contracting agency or under a
casino service industry enterprise contract.
SAMPLES OF
NEW JERSEY
BUSINESS
REGISTRATION
CERTIFICATES
9. CERTIFICATE (CONSENT) OF SURETY REQUIRED NOT REQUIRED
When required, each respondent shall submit with its proposal a certificate from a surety company stating
that the surety company will provide the contractor with a performance bond in an amount equal to the
amount of the contract (N.J.S.A. 18A:18A-25). Such surety company must be licensed and qualified to do
business in the State of New Jersey. The certificate (consent) of Surety, together with a power of attorney,
must be submitted with the proposal.
Failure to complete, submit or to sign the Certificate (consent) of Surety will be cause for disqualification
and rejection of proposal.
10. CONTRACTOR/VENDOR REQUIREMENTS-OFFICE OF THE NEW JERSEY STATE COMPTROLLER
Contractors/vendors doing business with the board of education are reminded of the following broker
requirements pertaining to the Office of the New Jersey State Comptroller:

a) Access to Relevant Documents and Information - N.J.S.A. 52:15C-14(d)
Private vendors or other persons contracting with or receiving funds from a unit in the Executive
branch of State government, including an entity exercising executive branch authority,
independent State authority, public institution of higher education, or unit of local government or
board of education shall upon request by the State Comptroller provide the State Comptroller with
prompt access to all relevant documents and information as a condition of the contract and receipt
of public monies. The State Comptroller shall not disclose any document or information to which
access is provided that is confidential or proprietary. If the State Comptroller finds that any person
receiving funds from a unit in the Executive branch of State government, including an entity
exercising executive branch authority, independent State authority, public institution of higher
education, or unit of local government or board of education refuses to provide information upon
the request of the State Comptroller, or otherwise impedes or fails to cooperate with any audit or
performance review, the State Comptroller may recommend to the contracting unit that the
person be subject to termination of their contract, or temporarily or permanently debarred from
contracting with the contracting unit.
b) Maintenance of Contract Records - N.J.A.C. 17:44-2.2
Relevant records of private vendors or other persons entering into contracts with covered entities
are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).
The contractor/vendor to whom a contract has been awarded, shall maintain all documentation
related to products, transactions or services under this contract for a period of five years from the
date of final payment. Such records shall be made available to the New Jersey Office of the State
Comptroller upon request.
11. CRIMINAL HISTORY BACKGROUND CHECKS - N.J.S.A. 18A:6-7.1 (REQUIREMENT)
When required, providers for the services of this contract, shall submit to the school district prior
to commencement of contract, evidence or proof that each employee assigned to provide services
and that comes in regular contact with students, has had a criminal history background check, and
furthermore, that said background check indicates that no criminal history record information
exists on file for that worker.
Failure to provide a proof of criminal history background check for any employee coming in regular
contact with students, prior to commencement of contact, may be cause for breach of contract.
If it is discovered during the course of the contract that an employee has a disqualifying criminal
history or the employee has not had a criminal history background check, that employee is to be
removed from the as a service provider immediately.
12. DEBARMENT, SUSPENSION, OR DISQUALIFICATION
The Board of Education will not enter into a contract for work with any person, company or firm
that is on the State Department of Labor and Workforce Development; Prevailing Wage
Debarment List, or the State of New Jersey Consolidated Debarment Report
(www.state.nj.us/treasury/debarred). All respondents are required to submit a sworn statement

indicating whether or not the respondent is, at the time of the proposal, included on the State
Department of Labor and Workforce Development; Prevailing Wage Debarment List or the State
of New Jersey Consolidated Debarment Report, or the Federal Debarred Vendor List--Excluded
Parties List System-System for Award Management (SAM.gov)
13. DOCUMENTS, MISSING/ILLEGIBLE
The respondent shall familiarize himself with all forms* provided by the Board that are to be
returned with the proposal. If there are any forms either missing or illegible, it is the responsibility
of the respondent to contact the School Business Administrator/Board Secretary for duplicate
copies of the forms. This must be done before the proposal opening date and time. The Board
accepts no responsibility for duplicate forms that were not received by the respondent in time for
the respondent to submit with his proposal.
14. DOCUMENT SIGNATURES - ORIGINAL; BLUE INK
All documents returned to the Board shall be signed with an original signature in ink (blue). Failure
to sign and return all required documents with the proposal package may be cause for
disqualification and for the proposal to be rejected pursuant to N.J.S.A. 18A:18A-2(y) (non-
responsive). The Board will not accept facsimile or rubber stamp signatures.
* Forms provided by the Board of Education that must be returned with proposal:
Acknowledgement of Addenda
Affirmative Action Questionnaire or Certificate of Employee Information Report
Chapter 271 - Political Contribution Disclosure Form
Vendor Questionnaire and Certification
Iran - Disclosure of Investment Activities
Non-Collusion Affidavit
Proposal Form
Statement of Ownership Disclosure
* Please check your RFP package for these forms!
15. EXAMINATION OF SPECIFICATIONS, ACKNOWLEDGEMENT
The respondent, by submitting a proposal, acknowledges that he has carefully examined the
proposal specifications, documents, addenda (if any), and the site; and that from his investigation,
he has satisfied himself as to the nature and location of the work, the general and local conditions
and all matters which may in any way affect the work or its performance, and that as a result of
such examination, he fully understands the intent and purpose thereof, his obligations thereunder,
and that he will not make any claim for, or have any right to damages, because of the lack of any
information.
Each respondent submitting a proposal for a service contract shall include in his proposal price all
labor, materials, equipment, services, and other requirements necessary, or incidental to, the
completion of the work, and other pertinent work as hereinafter described, in accordance with the
proposal specifications and documents.