RFP 27.01 - Boardroom Technology Renovation Addendum 1-Q&A

Agency:	Beaumont Independent School District
State:	Texas
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Nov 11, 2026
Due Date:	Nov 19, 2026
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Description

RFP 27.01 - Boardroom Technology Renovation

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REQUEST FOR PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

RFP 27.01 – BOARDROOM TECHNOLOGY RENOVATION

Boardroom Technology Renovation

Administration Building Boardroom

RFP 27.01

Issued by:

Beaumont Independent School District – Purchasing Department

Angela Fontenot-Senior Buyer

3395 Harrison Avenue

Beaumont, TX 77706

Phone: 409-617-5000

URL: www.bmtisd.com

Email: bids@bmtisd.com

Page 1 of 36

REQUEST FOR PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

RFP 27.01 – BOARDROOM TECHNOLOGY RENOVATION

TABLE OF CONTENTS

Items below represent components which comprise this bid/proposal package. Proposers are asked to review the package

to be sure that all applicable parts are included. If any portion of the package is missing, please notify Angela Fontenot,

Senior Buyer, immediately via email at bids@bmtisd.com.

1.0 Schedule

2.0 Notice of Intent

3.0 Instructions to Proposers

4.0 Evaluation & Award of Proposals

5.0 Contract Terms & Conditions

6.0 Scope & Specifications

7.0 Execution of Offer Form

8.0 Attachments

Page 2 of 36

REQUEST FOR PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

RFP 27.01 – BOARDROOM TECHNOLOGY RENOVATION

PART 1.0 – SCHEDULE

REQUEST FOR PROPOSALS

for

RFP # 27.01 - Boardroom Technology Renovation

due no later than

Thursday, November 19, 2026 at 2:00 p.m.

Pre-Proposal Conference: Thursday, October 29, 2026 at 1:00 p.m. at BISD Boardroom- 3395 Harrison Ave.

Questions Due: Thursday, November 5, 2026 by 2:00 p.m.

Responses to Questions Posted: Tuesday, November 10, 2026 by 2:00 p.m.

Response to RFP Due: Thursday, November 19, 2026 at 2:00 p.m.

Board Contract Approval: Estimated December 15, 2026.

ANY PROPOSAL RECEIVED AFTER THE TIME AND DATE STATED ABOVE WILL NOT BE CONSIDERED. UNSIGNED

PROPOSALS AND/OR PROPOSALS RECEIVED VIA FACSIMILE OR EMAIL WILL NOT BE CONSIDERED.

Page 3 of 36

REQUEST FOR PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

RFP 27.01 – BOARDROOM TECHNOLOGY RENOVATION

PART 2.0 – NOTICE OF INTENT

2.1 Request for Proposal Intention

Beaumont Independent School District (“Beaumont ISD” BISD” or “District”) is conducting this procurement to establish

one or more contract(s) for goods and/or services. The term of the prospective contract(s) resulting from this

solicitation is until project is considered complete by the District. (“Initial Term”). No contract shall be executed until

it has been reviewed and approved by the District’s Board of Managers (“Board”) in a regularly scheduled meeting of

the Board and as required by Board policy and applicable law.

Product(s) considered for award shall equal or exceed the technical, environmental and performance standards and

specifications as defined within Exhibit A of this Request for Proposals (“RFP”) and further described in Part 6.0 - Scope

and Specification section.

2.2 Procurement Method

BISD maintains and uses documented procedures for procurement transactions under a Federal award or subaward,

including for acquisition of property or services. BISD’s documented procurement procedures are consistent with

State, local and tribal laws and regulations and standards identified in §§ 200.317 through 200.327 of subpart D—Post

Federal Award Requirements.

BISD is utilizing the Request for Proposals (RFP) method of procurement in accordance with Texas Education Code

Section 44.031(3) Purchasing Contracts, Request for Proposals for services other than construction services.

For information regarding the proposal process, contact Angela Fontenot, Senior Buyer, via email at

bids@bmtisd.com.

Page 4 of 36

REQUEST FOR PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

RFP 27.01 – BOARDROOM TECHNOLOGY RENOVATION

PART 3.0 – INSTRUCTIONS TO PROPOSERS

Please read carefully this entire proposal document and specifications. Complete all forms and submit your bid with all

appropriate attachments. This portion of the RFP includes instructions on the format proposers must follow in

preparing and submitting their proposals. It further identifies how questions can be raised and will be addressed.

3.1 Request for Proposals (RFP) Documents

The District’s RFP documents may be obtained at Beaumont ISD Administration Building, 3395 Harrison Avenue

Beaumont, TX 77706 or are available online at: https://www.bmtisd.com/departments/business-

finance/purchasing/current-bid-opportunities.

3.2 Requirements for Return of Proposal Responses

Proposers may respond to this RFP using by submitting hard copies delivered by U.S. Postal mail, courier, or hand

delivery to BISD no later than the exact date/time and at the place indicated in this RFP. All required documentation

and forms must be completed, signed, scanned, and enclosed in Proposer’s sealed envelope.

All proposals shall be delivered for submission to:

BEAUMONT INDEPENDENT SCHOOL DISTRICT

Attn: Purchasing Department

3395 Harrison Avenue

Beaumont, TX 77706

ALL RESPONSES MUST BE RECEIVED AT THE ADDRESS SHOWN ABOVE. RESPONSES SENT/ DELIVERED TO ANY

OTHER DISTRICT ADDRESS WILL NOT BE CONSIDERED.

PROPOSALS MUST BE RECEIVED NO LATER THAN November 19, 2026 at 2:00 p.m. Any Proposal received after such

time will not be considered and will be returned unopened.

3.3 Required Format

All Proposers are required to respond to this RFP using the Attachment A – Proposal Form, included herein.

Proposer’s Submission must also include any applicable solicitation documents and related terms, conditions,

specifications, and the documents requested specified below in Section 3.4 – Required Documents. In their

Submission, Offerors may also include supplementary materials further describing their capabilities and experience.

Proposers shall submit two (2) copies of the Proposal in a sealed envelope. Proposer is responsible for ensuring that

their proposals are time-stamped to evidence timely submission. Proposal envelopes must be plainly marked on the

outside as follows:

SEALED PROPOSAL

BEAUMONT INDEPENDENT SCHOOL DISTRICT

RFP 27.01 BOARDROOM TECHNOLOGY RENOVATION

Offerors must provide all requested information; failure to comply with any portion of this solicitation will be

reflected in the evaluation process or may result in the disqualification of your proposal.

3.4 Required Documents

The documentation and attachments listed below are required to be included with the submitted proposal. All forms

must be completed and signed. Include the following in the Submission:

• Proof of Insurability: Submit a letter from your insurance provider stating provider’s commitment to insure

the applicant for the types of coverage at the levels specified in this RFP, if awarded a contract in response

to this RFP. Offeror shall also submit a copy of current insurance certificate.

• Exceptions, if any, to this RFP, including Part 5.0 – Contract Terms and Conditions, must be redlined on

this RFP, and stated on the Note to Buyer Section of the Proposal Form

Page 5 of 36

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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RFP 27.01 - Boardroom Technology Renovation Addendum 1-Q&A

Description

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