RFP - BIPARTISAN INFRASTRUCTURE LAW (BIL) - LEAD SERVICE LINE REPLACEMENT (LSLR) FFY22 PROJECT

Agency: City of Rochester
State: New York
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 562910 - Remediation Services
Posted Date: Apr 16, 2024
Due Date: May 17, 2024
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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RFP - BIPARTISAN INFRASTRUCTURE LAW (BIL) - LEAD SERVICE LINE REPLACEMENT (LSLR) FFY22 PROJECT

The City of Rochester is seeking proposals from qualified Consultants to provide engineering design, bidding, construction administration and resident project representative (RPR) services required for three separate public works construction projects that will replace a total of approximately 3,269 existing lead water services on various streets within the City.

Download the RFP here: RFP for BIL-LSLR FF22

Download RFP Appendix A here: Example of Contract Drawings

Download RFP Appendix B here: NYSDOH Eligibility Letter

Download RFP Appendix C here: Draft Professional Services Agreement

A pre-proposal conference will be held on April 25, 2024 at 10:00 AM

Proposals must be received no later than May 17, 2024 at 4:00PM. One digital PDF copy and five (5) printed copies of the proposal are to be submitted to Michael Bushart, P.E, Managing Engineer, Michael.Bushart@CityofRochester.Gov , 10 Felix Street, Rochester, NY 14608.

Questions regarding this RFP should be directed to the attention of Nicholas Wynne, Engineer III at Nicholas.Wynne@CityofRochester.Gov

Attachment Preview

City of Rochester
Request for Proposals
PROFESSIONAL ENGINEERING SERVICES
FOR
BIPARTISAN INFRASTRUCTURE LAW (BIL)
LEAD SERVICE LINE REPLACEMENT (LSLR) FFY 22
DWSRF #19277
Proposals to be received by 4:00 PM
Friday, May 17, 2024
Submit Proposals to:
Michael J. Bushart, P.E.
Managing Engineer/Water Design
City of Rochester DES/Water Bureau
10 Felix Street
Rochester, NY 14608
Issued: April 16, 2024
TABLE OF CONTENTS
SECTION
PAGE
1.0 BACKGROUND ...................................................................................................................... 3
2.0 TIMELINE .............................................................................................................................. 10
3.0 COMMUNICATIONS .............................................................................................................. 10
4.0 PRE-PROPOSAL CONFERENCE ............................................................................................... 11
5.0 SCOPE OF SERVICES .............................................................................................................. 11
6.0 PROPOSAL REQUIREMENTS .................................................................................................. 12
6.1 Overview........................................................................................................................ 12
6.2 Proposal Evaluation Criteria........................................................................................... 13
6.3 Basic Services Fee/Hours ............................................................................................... 15
7.0 CITY PROVISIONS .................................................................................................................. 15
7.1 Living Wage Requirements ............................................................................................ 15
7.2 Workforce Reporting ..................................................................................................... 15
8.0 MISCELLANEOUS................................................................................................................... 15
FIGURES
FIGURE 1 – BIL LSLR FFY 22 OVERALL PROJECT LOCATION MAP ......................................................... 4
FIGURE 2 – BIL LSLR FFY 22 GROUP 4A (Lyell/Maple/Broad)............................................................... 5
FIGURE 3 – BIL LSLR FFY 22 GROUP 4A (Norton/Ave D/Hudson)......................................................... 6
FIGURE 4 – BIL LSLR FFY 22 GROUP 4B (Clifford/Portland/Norton) ..................................................... 7
FIGURE 5 - BIL LSLR FFY 22 GROUP 4B (Goodman/Bay/Pennsylvania) ............................................... 8
FIGURE 6 - BIL LSLR FFY 22 GROUP 4C (Homestead Heights Neighborhood) ...................................... 9
EXHIBITS (to be completed and returned with Proposal)
EXHIBIT A – City of Rochester Professional Consultant Services Workforce Staffing Plan
EXHIBIT B – Consultant Information Form (CIF)
EXHIBIT C – NYSEFC Certification Regarding Grants, Loans and Cooperative Agreements
EXHIBIT D – NYSEFC BABA Contractor Certification
EXHIBIT E – NYSEFC AIS Contractor Certification
APPENDICES
APPENDIX A – Example of Contract Drawings for Prior Lead Service Line Replacement Project
APPENDIX B – NYSDOH 6-30-2023 BIL DWSRF Eligibility Letter
APPENDIX C – Draft Agreement for Professional Services
RFP – LSLR 2024 – BIL Funded – DWSRF #19277
Page 2
REQUEST FOR PROPOSAL
The City of Rochester is seeking proposals from qualified Consultants (“Consultant(s)”) to provide
engineering design, bidding, construction administration and resident project representative (RPR)
services required for three separate public works construction projects that will replace a total of
approximately 3,269 existing lead water services on various streets within the City. The 2022 BIL LSLR
Group 4A project is expected to involve the replacement of 1,101 services and a smaller number of inside
services. The 2022 BIL LSLR Group 4B project is expected to involve replacement of 1,208 services and a
smaller number of inside services. The 2022 BIL LSLR Group 4C project is expected to involve replacement
of 960 services and a smaller number of inside services. Work will also involve surface restoration that is
limited to pavement and lawn repair due to the trench excavation. Neither chip sealing or milling and
resurfacing will be included in this project.
1.0 BACKGROUND
The City of Rochester Water Bureau (RWB) is a division within the City’s Department of Environmental
Services. RWB administers a number of capital improvement programs/projects for the City’s water
supply and distribution system. One such capital program is the Lead Service Line Replacement (LSLR)
Program.
There are approximately 59,000 active water services within the City’s water distribution system, of
which, approximately 20,000 are known to contain lead (either lead, lead-lined iron or galvanized iron).
The City has developed an aggressive program to replace all lead services by 2030.
Water services are divided into two sections, both of which are owned by the property owner. The
“outside” service is defined as the section located between the service connection at the water main
and the curb valve (inclusive). City code stipulates that RWB is responsible for maintenance of this
section. The “inside” service is considered to be the section located between the curb valve and the
building. The property owner is responsible for maintenance and replacement of this section.
Replacement of inside water services must be performed by a licensed plumber.
While RWB possesses relatively complete records of outside water service material (approximately 99%
known), records of inside service materials are not nearly as complete (approximately 35% unknown).
RWB has undertaken an initiative to identify all unknown inside service materials. These records are
being updated daily.
Figure 1 is an overall project location map. Tentative Project Area Maps can be found in Figures 2
through 6. Work is expected to include replacement of all outside and inside lead services within the
Project Areas. On previously completed projects, the number of inside lead services replaced has been
approximately 15% of the number of outside services replaced. The Consultant will be expected to
utilize the RWB’s GIS data, which includes outside and inside water service material records, to develop
the construction contract drawings required for this project. Contract drawings prepared by RWB for a
recent LSLR project, using RWB’s GIS data, are found in Appendix A.
Bipartisan Infrastructure Law (BIL) funding through the Drinking Water State Revolving Fund (DWSRF) is
designated for design, inspection and construction of these project (total of up to $10 million grant and
up to $14 million interest free financing). Consequently, the Consultant will be required to comply with
New York State Environmental Facilities Corporation (NYSEFC) Mandatory State Revolving Fund Terms
and Conditions for Non-Construction Projects, which have been incorporated into the draft Professional
Services Agreement (PSA). See Appendix B for a copy of the June 30, 2023 eligibility letter received from
the NYS Department of Health.
RFP – LSLR 2024 – BIL Funded – DWSRF #19277
Page 3
FIGURE 1 – BIL LSLR FFY 22 OVERALL PROJECT LOCATION MAP
RFP – LSLR 2024 – BIL Funded – DWSRF #19277
Page 4
FIGURE 2 – BIL LSLR FFY 22 GROUP 4A (Lyell/Maple/Broad)
RFP – LSLR 2024 – BIL Funded – DWSRF #19277
Page 5

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