RFP : Bid #25-10-3901DB - N9402 Road Project Addendum 3

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Request for Proposal
Bid Number: 25-10-3901DB
The Navajo Nation Office of the Controller - Purchasing Department and the Navajo Division of
Transportation (Navajo DOT) are soliciting proposals and sealed bids for "Bid #25-10-3901DB, N9402
Road Project"
Bid Documents will be available on the Navajo DOT's website: www.navajodot.org on April 02, 2026.
Contacts for a bid packet are:
1) Joe Peterman, Department Manager, Navajo Division of Transportation - Roads,
jpeterman@navajodot.org; (505) 481-7066 or (505) 906-2581.
2) Darren Begay, Navajo Nation Purchasing Department, darbegay@nnooc.org, (928) 871-6142.
Closing date is April 24, 2026, at 3:00 p.m. (MDT). Any proposal(s) received after this date and time will
not be accepted and will be returned to the sender. No faxed or email proposals or bids will be accepted.

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PROPOSAL SUBMITTAL
All proposals MUST have the Prospective Respondent's name and contact information on the outside of the
Sealed Proposal Packet and Proposal Cost (envelopes). If not included, it will be considered "non-
Responsive."
All proposals are to be submitted to:
Mailing Address:
Navajo Division of Transportation - Roads
Attention: Joe Peterman, Department Manager
P.O. Box 4620
Window Rock, AZ 86515
Phone: (505) 481-2018
Hand Delivery: Driving Instructions from Gallup, New Mexico
Take Exit 20 from I-40. Take US491 north from Gallup, New Mexico to Yatahey, NM, which is
approximately 5.5 miles. Approach a Y-Intersection. Take US264 and go about 15 miles. The
Navajo Division of Transportation Complex will be on the right side of US491 on Indian Route 5.
All proposals and bid schedule shall be sent in sealed envelope, clearly marked with the following
information: RFP Bid Number: 25-10-3901DB
Description or Title: N9402 Road Project
Contact Persons: Darren Begay
Navajo Nation Purchasing Department
Phone: (928) 871-6142
Email: darbegay@nnooc.org
Joe Peterman, Department Manager
Navajo Division of Transportation - Department of Roads
Phone: (505) 481-7066
Cell: (505) 906-2581
Email: jpeterman@navajodot.org
Please submit an Original and three (3) copies of proposals.

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PART I
INFORMATION ONLY - NO RESPONSE TO THIS SECTION IS REQUIRED
A. This Request for Proposal (RFP) provides the prospective respondents with sufficient information
that will enable them to prepare and submit a proposal for consideration.
B. This RFP contains the instructions governing the proposals to be submitted and the materials to be
included. These are mandatory requirements which must be met to be eligible for consideration.
Failure to adhere will result in a "Non-Responsive" Status.
C. SCHEDULE OF ACTIVITIES AND TIMELINES:
Schedule of Activities Timelines
Mandatory Preproposal Meeting Tuesday April 14, 2026, 10:00 am
(MDT)
Location: Houck Chapter House
located North of Interstate 40
Arizona Mile Marker 348.
Note that this meeting is
mandatory for all prospective
bidders.
Prospective respondents "Inquiry Timeline." Monday, April 20, 2026, at 5:00
All inquiries and questions will be answered p.m.
prior to this date. Questions must be submitted
in writing only. If needed, an Addendum will
be issued to all vendors who requested a copy
of the RFP to ensure they all received the
same information. No questions accepted after
this date.
Due date for all proposals Friday, April 24, 2026, at 3:00 p.m.
Bid Opening of proposals and evaluations by Week of April 27, 2026
the Review Panel
Award of Contract - It takes at least six to eight By August, 2026
weeks to process a contract.
D. INQUIRIES: Prospective respondents may contact Navajo Division of Transportation (DOT) -
Department of Roads staff via phone call or email about this RFP in obtaining clarification of
requirements. No inquiries will be accepted after the inquiring date listed in Section C.
E. ADDENDUM OR SUPPLEMENT TO THIS REQUEST FOR PROPOSALS: In the event it
becomes necessary to revise any part of this RFP, an addendum will be issued. Any respondents
that already submitted a proposal will be notified.
F. PROPOSALS SUBMISSION: Proposal must be received on Friday April 24, 2026, by 3:00 p.m.
MDT. Respondents who are mailing their proposals should allow sufficient time for mail delivery
to ensure receipt by the time specified. If mailed, it is recommended that proposals be sent by certified

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mail to the address indicated on the Page 2 of this RFP.
G. NUMBER OF PROPOSALS TO BE SUBMITTED: In the submission of all proposal, one original
and three (3) copies must be enclosed in one sealed envelope. The outside of the envelope should
be clearly marked with 1) Respondent's Contact information, and 2) the "Bid Number #25-10-
3901DB, N9402 Road Project

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H. LATE RECEIPT OF PROPOSALS: Late proposal will not be accepted. It is the responsibility of
the respondent to ensure that the proposal arrives at the Navajo Division of Transportation -
Department of Roads on or before the date/time specified.
I. REJECTION OF PROPOSALS: The Navajo Division of Transportation (Navajo DOT) -
Department of Roads reserves the right to reject any or all proposals and to waive informalities and
minor irregularities in the proposals received.
J. PROPRIETARTY INFORMATION: Any restriction on the use of the information, data, contents
contained within the proposals must be clearly stated in the proposal itself. Each page of the
propriety material must be labeled or identified with the word "Proprietary." Proprietary
information submitted in response to this RFP will be handled in accordance with applicable
procurement regulations.
K. PROPOSAL MATERIAL OWNERSHIP: All material submitted in reference to this RFP shall
become the property of the Navajo Nation and will not be returned to the respondent. Responses
received will be retained by the Navajo DOT - Department of Roads and may be reviewed by any
person(s) after the final selection has been made, subject to Section J. The Navajo DOT -
Department of Roads has the right to use any or all systems, ideas presented in this RFP, subject to
limitations in Section J. Disqualification or non-selection of a respondent does not eliminate this
right.
L. INCURRING COSTS: The Navajo DOT - Department of Roads is not liable for any cost incurred
by the Respondent prior to issuance of service contract or a purchase order.
M. ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal of the successful
Respondent will become contractual obligation if acquisition action ensues. Failure of the
successful Respondents to accept this obligation may result in cancellation of the award and such
respondent may be removed from consideration for future solicitation.
N. ACCEPTANCE TIME: The Navajo DOT - Department of Roads, in coordination with the Navajo
Nation Business Regulatory Department and the Navajo Nation Office of the Controller, intends to
select the successful Respondent in the time specified in Section C, after the closing date of receipt
of proposals.
O. AWARD OF SERVICE CONTRACT: Upon selection, Navajo DOT - Department of Roads will
initiate the Service Contract and License Agreement in the name of the successful respondent; and
the contents of the proposal submitted by the respondent will become part of the contract.
P. JOINT PROPOSALS: Nothing in this RFP shall be construed to prohibit respondents from entering
a consortium for the purpose of offering a proposal in response to this RFP. Parties to a consortium
will not be permitted to submit independent proposals in response to this RFP.

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Q. EVALUATION PROCEDURE AND CRITERIA:
a. Review Panel: A Review Panel, with specific related technical background, will be selected
and evaluate the proposals received in accordance with general criteria used herein. The
review panel may request a meeting for purposes of proposal clarification, and the
respondent should be prepared to provide any additional information the Review Panel
feels necessary for a fair evaluation of the proposals.
b. Failure of a respondent to provide any information requested in this RFP, may result in the
proposal being disqualified. All proposals must be endorsed with the signature of a
responsible official having the authority to bind the respondent in the execution of a
contract.
c. The sole objective of the review panel is to select the respondent most responsive to the
needs of the Navajo Nation, Navajo DOT, and the Department of Roads. The specification
in this RFP represents the minimum performance necessary for a response. Based on the
evaluation criteria established in this RFP, the Review Panel will select and recommend
the respondent who best meets the objective in the Scope of Work in Part II.
d. The Technical Proposal Factors will be used to evaluate the proposal(s) based on a 100
points-scale system, with 10 additional points for Navajo Nation Priority #1 Businesses,
and five (5) additional points for Navajo Nation Priority #2 Businesses.

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Evaluation Sheet
Proposal Factors Requirements Maximum
Points Awarded
Proposal Format 10 single sided pages and spiral-bind proposal 5
Scope of Work Describe the company's capabilities to perform
work described in the SCOPE OF WORK as
noted in the bid schedule below. 80 points
Certificate and Insurance Certificate of Insurance. 5
requirements
Communication How will company communicate with Navajo DOT 5
regarding project operations
Two References List two references of companies that your company 5
has performed this type of service for.
TOTAL 100
Certified Navajo Nation PRIORITY #1
Business Owner - 100%
Certified Navajo Nation PRIORITY #2
Business Owner - 51%
TOTAL Total for Priority #1
Total for Priority #2
Total for Non-Priority
R. Per the NAVAJO NATION PROCUREMENT CODE, 12 N.N.C., Section 332, Letter "e", in the
event all proposal in a Procurement exceeds available funds by 5%, a re-solicitation for work or a
reduced scope may be authorized.
S. STANDARD CONTRACT: Navajo DOT will use the template Service Contract reviewed and
approved by the Navajo Nation Department of Justice.
T. RETURN PROPOSAL: The Navajo Nation and Navajo DOT have no obligation in returning any
of the proposal received in response to this RFP.
U. TERM: The term of the Service Contract will be a period of two years from the date of Notice to
Proceed, with an option to renew the contract for continued services, which will be based upon the
availability of funds. Renewal of the contract will be made only upon mutual agreement of both
parties.
V. COMPLIANCE WITH THE NAVAJO NATION BUSINESS OPPORTUNITY ACT: Proposal
will be opened and evaluated in compliance with the Navajo Nation's Business Opportunity Act, 5
N.N.C., Chapter 2, and Subsection 201 - 215 and the Navajo Nation Procurement Rules and
Regulations.

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PART II
SCOPE OF WORK
N9402 Houck, Az
Navajo Division of Transportation is seeking qualified bidders for a road project located in
Houck, AZ to provide heavy road maintenance type work. The work consists of grade, drain,
culvert installation, gravel and other items. length of project is approximately 10.4 miles.
Multiple bid items are shown on the Bid Schedule. Each item shall bid with estimated cost.
There are two options on the bid form, each line shall be completed.
SCOPE OF WORK:
The proposed work consists of furnishing all labor, equipment, materials and incidentals for
construction of 10.4 miles of grading and subgrade treatment, placement of aggregate base
course, installation of drainage structures, placed wire-enclosed rip rap, gabions, concrete slope
paving, fencing, cattleguards, signs, waterline and other miscellaneous work as called for in the
design plans and specifications for this project. The quantities listed for each item is estimated
and the Unit Price is applicable to each as given in the bid schedule. The final pay quantity
measurements shall be rounded to the significant figures given in the bid schedule for the final
pay estimate. Payment for work performed on items furnished will be made in accordance with
Sub-Section 109.05, Scope of Payment in the FP-14.
FACTORS:
Applicable sections of the "Standard Specifications for Construction of Roads and Bridges
on Federal Highway Projects - FP-14" shall apply.
The plans, specifications and bid schedule are available on the Wilson & Co. website.
To enter use this access:
3-23-26 Final N9402 West NDOT Submittal
Password: dvr22tFWQ66T
https://wilsonco.egnyte.com/fl/yBBWrTmX4fRd
or contact Wilson & Co at 505-348-4000.
Contractor shall establish a construction yard, all pertinent clearances such as Archeological
and biological (CRCF & BRCF) shall be provided to the Department Manager. This shall be
considered incidental to bid item for Mobilization.
Contractor shall obtain construction water from an approved source this shall be incidental to the
project.
Traffic Control Plan shall be submitted for approval at least two weeks prior to any field operations.
Arizona Davis Bacon wages shall apply to this project, contractor shall provide payrolls to the
Department Manager for verification of Davis Bacon wage scale payments.
Monthly progress estimates for payment shall be submitted on the 25th of each month.

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Part III
FORMAT AND ORGANIZATION
Requirements: This section of the RFP specifies the format and organization of the proposal (not listed
in priority or in any order).
A. NUMBER OF COPIES: Submit an Original and three (3) copies of proposal.
B. PROPOSAL FORMAT: Appearance of the proposal is important and professionalism in the
proposal presentation should not be neglected. The proposal standards are as follows:
a. The proposal shall not exceed 10 single-sided pages (maximum 8 1/2" x 11"). Submissions
exceeding the 10 single-sided page limit will be considered non-responsive and will be un-
rated. All pages include dividers, proposal, photos, charts, graphs, exhibits, letter of
interest, etc. are counted toward the 10 pages.
b. Proposal's submittal should be plastic or metal spiral-bound only. Please do not submit
loose paper, these will be considered unresponsive and will be unrated. No folders
required, just spiral-bound proposals.
C. LETTER OF INTEREST: Letter of Interest must be on a Company Letterhead and signed by the
president, executive director, or owner of the company/organization.
D. PROOF OF CERTIFICATE OF INSURANCE: Provide a copy of Certificate of Insurance, include
Workman's Compensation, Suburgatory Waiver and Additional Insured.
E. SCOPE OF WORK: Respondent's approach to the scope of work, includes the following:
SEE ABOVE.
F. COMMUNICATION: Describe communication methods with Navajo DOT.
G. CERTIFIED NAVAJO BUSINESS: If claiming Navajo Business Owner, provide proof that
business is currently certified by the Navajo Nation - Business Regulatory Department and
prioritized under Navajo Nation Council Resolution CAP-37-02 and under the Section 204
(A) (1) and (2) of the revised Navajo Nation Business Opportunity Act.
H. TAXES: All performance under this Contract within the territorial jurisdiction of the Navajo Nation
is subject to the six percent (6%) Navajo Sales Tax (24 N.N.C. 601 et seq.).
I. BID FORM / PROPOSAL COST: In a separate sealed envelope, clearly marked as "BID
SCHEDULE #25-10-3901DB N9402 Road Project and with Respondent's information. The
sealed envelope will not be opened by the Review Team until after the proposals have been
reviewed and ranked. If your bid is not in a separate sealed envelope, then your proposal will
be considered non-responsive and ineligible for further evaluation.
End of RFP.

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Attachments
1) Bid Schedule
2) Map
3) Addendum Acknowledgement
4) Sample to Provide References