RFP 2026-07-0210 Banking Services 2027-2031

Agency: State Government of Louisiana
State: Louisiana
Type of Government: State & Local
Posted Date: Aug 7, 2026
Due Date: Sep 16, 2026
Solicitation No: 20008-2026-07-0210
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Description

Bid Number Description Date Issued Bid Open Date/Time
20008-2026-07-0210
RFP 2026-07-0210 Banking Services 2027-2031

Original: 20008-2026-07-0210 		08/07/2026 09/16/2026
2:00:00 PM CT

Contact Information for Bid # 20008-2026-07-0210

Department Non State - East Baton Rouge City Parish Purchasing
Section Purchasing
Dept Code 20008
Contact Paul Narcisse
Address
222 St Louis St
8th Floor; Room 826
Baton Rouge, LA 70802
Phone 225-389-3259, Ext. 3265
Fax 225-389-4841
Email pgore@brla.gov

Attachment Preview

REQUEST FOR PROPOSAL
for
City of Baton Rouge – Parish of East Baton Rouge
Banking Services
2027-2031
Solicitation No.: 2026-07-0210
Release Date: August 6, 2026
RFP Opening Date: September 16, 2026 PM
i
KEY REMINDERS TO PROSPECTIVE PROPOSERS
• Read the solicitation in its entirety.
• Contact the designated purchasing official only.
• Take advantage of the question and answer period.
• Provide complete answers and descriptions.
• Review the RFP and your proposal before submitting.
• Submit your proposal on time, before the deadline.
• Retain the complete set of specifications and contract documents for your files.
ii
Table of Contents
1. Purpose ...................................................................................................................................................... 7
2. General Instructions ................................................................................................................................. 7
3. Receipt of Proposals ................................................................................................................................ 8
4. Schedule of Events ................................................................................................................................... 8
Proposer Inquiry .................................................................................................................................................................... 9
5. Scope of Work ........................................................................................................................................... 9
5.1 Account Maintenance .................................................................................................................................................. 10
5.2 Account Analysis .......................................................................................................................................................... 11
5.3 Account Debits .............................................................................................................................................................. 11
5.4 Account Reconciliation ............................................................................................................................................... 12
5.5 Deposits........................................................................................................................................................................... 13
5.6 Stop Payments............................................................................................................................................................... 14
5.7 Returned Checks........................................................................................................................................................... 14
5.8 Wire Transfers................................................................................................................................................................ 14
5.9 Safekeeping and Collateral Pricing Services ........................................................................................................ 15
5.10 Online Data Communication .................................................................................................................................... 16
5.11 Credit Card Processing ............................................................................................................................................. 17
5.12 Direct Deposits ............................................................................................................................................................ 17
5.13 Lockbox - EMS............................................................................................................................................................. 18
5.14 FDIC Insurance Fees .................................................................................................................................................. 18
5.15 Cash Investment Services....................................................................................................................................... 18
5.16 One-Time Charges...................................................................................................................................................... 19
5.17 Other Proposed Options ........................................................................................................................................... 19
6. Additional Information and Other Requirements.................................................................................19
Regulation Notices .............................................................................................................................................................. 19
Account Balances................................................................................................................................................................ 19
Bank Statements.................................................................................................................................................................. 20
Right to Audit Records....................................................................................................................................................... 20
Financial Reports................................................................................................................................................................. 20
Bank Failure – Unfavorable Rating ................................................................................................................................. 20
Administrative Monitoring................................................................................................................................................. 20
Overdrafts .............................................................................................................................................................................. 21
Location of Fiscal Agency Bank ...................................................................................................................................... 21
Community Reinvestment Act Rating and Community Reinvestment Plan ........................................................ 21
Organization.......................................................................................................................................................................... 21
iii
Items Not Covered by the Banking Services RFP....................................................................................................... 21
Other Service Proposals .................................................................................................................................................... 22
7. Evaluation and Selection ........................................................................................................................22
Cost Evaluation .................................................................................................................................................................... 22
8. Notice of Intent to Award ........................................................................................................................23
9. Contract Negotiations..............................................................................................................................23
10. Ownership ...............................................................................................................................................24
Confidential Information, Trade Secrets, and Proprietary Information................................................................. 24
11. Legibility / Clarity ...................................................................................................................................25
12. Effects ......................................................................................................................................................25
Changes, Addenda, & Withdrawals ................................................................................................................................ 25
Deliverables........................................................................................................................................................................... 25
Acceptance............................................................................................................................................................................ 25
Rejection ................................................................................................................................................................................ 26
Order of Precedence ........................................................................................................................................................... 26
13. Required Attachments with Proposal .................................................................................................26
14. Sample Agreement.................................................................................................................................27
15. Taxes........................................................................................................................................................27
16. Proposal Submission Requirements...................................................................................................27
Submission Documents..................................................................................................................................................... 28
17. Potential Period of Agreement .............................................................................................................29
18. Claims or Controversies .......................................................................................................................29
19. Debriefing ................................................................................................................................................29
20. Errors and Omissions in Proposal ......................................................................................................30
21. Waiver of Administrative Informalities................................................................................................30
22. Minimum Scope of Insurance...............................................................................................................30
23. Corporation Requirements ...................................................................................................................30
24. Proposer Responsibilities.....................................................................................................................31
25. Use of Sub-contractors .........................................................................................................................31
26. Civil Rights Compliance........................................................................................................................31
27. Governing Law .......................................................................................................................................31
28. Audit of Records ....................................................................................................................................32
29. Liability & Risk Management ................................................................................................................32
Insurance ............................................................................................................................................................................... 32
Indemnification..................................................................................................................................................................... 33
iv
30. Written or Oral Discussions / Presentation ........................................................................................33
31. Payment for Services.............................................................................................................................34
32. Termination .............................................................................................................................................34
Termination for Cause........................................................................................................................................................ 34
Termination for Lack of Appropriated Funds............................................................................................................... 34
Termination for Convenience ........................................................................................................................................... 34
33. Assignment .............................................................................................................................................35
34. Funds Use ...............................................................................................................................................35
35. Proposer’s Certification of No Suspension or Debarment...............................................................35
36. Independent Proposer ...........................................................................................................................35
37. Conflict of Interest / Confidentiality.....................................................................................................36
38. Use of City-Parish’s Property ...............................................................................................................36
39. Waiver ......................................................................................................................................................36
40. Force Majeure .........................................................................................................................................36
41. Federal Clauses......................................................................................................................................37
Remedies ............................................................................................................................................................................... 37
Equal Employment Opportunity ...................................................................................................................................... 37
Davis-Bacon and Copeland Anti-Kickback Act ........................................................................................................... 39
Contract Work Hours and Safety Standards Act......................................................................................................... 39
Rights to Interventions Made Under a Contract or Agreement ............................................................................... 40
Byrd Anti-Lobbying Amendment..................................................................................................................................... 40
Procurement Recovered Materials.................................................................................................................................. 40
Program Fraud and False or Fraudulent Statements or Related Acts .................................................................. 41
Compliance with Federal Law, Regulations, and Executive Orders ...................................................................... 41
No Obligation by Federal Government .......................................................................................................................... 41
ATTACHMENT A ............................................................................................................................................42
NEEDED SERVICES & DELIVERABLES ........................................................................................................................ 42
ATTACHMENT B ............................................................................................................................................43
PROPOSAL FORMS ............................................................................................................................................................ 43
ATTACHMENT B-1.........................................................................................................................................45
BANKING SERVICES BID RESPONSE FORM .............................................................................................................. 45
ATTACHMENT C ............................................................................................................................................50
INSURANCE REQUIREMENTS ......................................................................................................................................... 50
ATTACHMENT D ............................................................................................................................................51
SAMPLE CONRACT ............................................................................................................................................................ 51
v
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