RFP 26-B18-13 Fresh Bread Delivery

Agency:	Cupertino Union School District
State:	California
Type of Government:	State & Local
NAICS Category:	311812 - Commercial Bakeries
Posted Date:	Apr 13, 2026
Due Date:	Apr 30, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CUPERTINO UNION SCHOOL DISTRICT

PURCHASING/WAREHOUSE DEPARTMENT

10301 Vista Drive

Cupertino, CA 95014

Request for Quote 26-B18-13

Purchase and Delivery of

Fresh Bread Products

for Nutrition Services

DATE DUE: April 30, 2026 @ 1:00 p.m.

Dana Ino

Director, Business Operations

10301 Vista Drive

Cupertino, CA 95014

408-252-3000 ext: 61493

Ino_dana@cusdk8.org

REQUEST FOR QUOTE SIGNATURE PAGE

To Be Submitted with Quote

Fresh Bread

By signing this, I certify that I am an authorized representative of the Vendor (or individual) and that

information contained in this Quote is accurate, true, and binding upon the Vendor.

Company Name

Signature of Company Official

Name of Signer

Title of Signer

Email Address

Complete Mailing Address

City, State, Zip

Phone Number

Date

Minimum Dollar Amount for

Delivery

☐

Check if no minimum dollar amount for delivery is required

Minimum Case Amount for Delivery

☐

Check if no minimum case amount for delivery is required

Cupertino Union School District

Request for Quote: Fresh Bread Delivery/Nutrition Services RFQ 26-B18-13

PROPOSER CHECKLIST

This checklist is provided as a convenience to assist proposers in ensuring that a complete

quotation package is returned. It is not represented as being comprehensive, and

compliance therewith does not relieve the Proposer of responsibility for compliance with

any requirements which may not be mentioned specifically in this checklist. Completed

original documents are required; fax or email documents will not be accepted.

All of the listed items must be fully completed and returned to constitute a complete

quotation package. It is not necessary to return the checklist with the Proposal.

Check

✔

Page(s)

Return completed hard copy with signature.

Request for Proposal Signature Page

Noncollusion Declaration

23-25

Proposer’s Statement Regarding Insurance Coverage

Workers’ Compensation Insurance Certificate

Certification Regarding Lobbying

Fingerprint Clearance Certification

Equal Opportunity Employment

Debarment, Suspension, and other Responsibility Matters

Prohibition on Poultry Products Imported from the People’s Republic of China

Drug and Alcohol Free Schools Certification

Tobacco-Free Environment Certification

32-33 Drug-Free Workplace Certification

34-35 Clean Air and Water Certification

36-37

Separate

Excel

Document

Separate

Documents

Buy American Certification

Itemized Bid Sheet

Return completed Excel spreadsheet in Excel format on data storage device, which

will not be returned

Nutrition Analysis for Every Item on the Itemized Bid Sheet

A nutritional analysis and CN or manufacturer’s documentation that verifies

product’s contribution to the school breakfast and/or lunch pattern for each line

item bid after the award.

Cupertino Union School District

Request for Quote: Fresh Bread Delivery/Nutrition Services RFQ 26-B18-13

OVERVIEW OF REQUIREMENTS

The Cupertino Union School District (hereinafter “the District”) seeks to retain a qualified

Vendor to provide fresh bread products, as specified herein, for the Cupertino Union School

District Nutrition Services Department.

Below are the details of the expectations upon receiving the award of contract. Successful

Bidder must understand and agree to the following levels of service if they are to enter into

an agreement with Cupertino Union School District.

The initial term of this Request for Quote shall be for a period of one (1) year beginning July

1, 2026, through June 30, 2027, with the possibility of two (2) one (1) year extensions.

1. The Vendor will furnish and deliver fresh bread products.

2. Failure to meet these specifications shall entitle the District to cancel the contract

with 30 days’ notice.

3. Bidders’ prices shall remain firm for a period of ninety (90) days from the Date Due,

unless otherwise specified.

4. It is the intention of Cupertino Union School District to encourage and promote to

the maximum extent practicable the purchase of agricultural food products and

commodities grown, raised or manufactured in California.

5. Cases and packages shall be so constructed as to insure safe and sanitary

transportation to the point of delivery. Damaged cases and packages may be rejected

and returned for credit or immediate replacement to the original site at no cost to

the District for the item or freight.

6. The Distributor shall follow appropriate handling and storage practices. The

Distributor shall provide products from manufacturers with a Hazard Analysis

Critical Control Point (HACCP) system in place. Additionally, the Distributor shall

ensure that all products received under this contract shall be prepared, handled, and

are stored in accordance with the health and sanitation standards for the County of

Santa Clara or local city/county agency in which the product was produced, State of

California, and/or federal government, whichever is higher.

7. In the event of a product contamination issue, the Distributor shall provide trace

back capabilities for all products to the point of origin.

8. During all stages of processing, distribution, storage and delivery, products shall be

kept in an environment to maintain freshness, quality, shelf life and nutritional value

and in accordance with the current U.S. Department of Agriculture guidelines and

food handling practices.

Cupertino Union School District

Request for Quote: Fresh Bread Delivery/Nutrition Services RFQ 26-B18-13

9. The District reserves the right to discontinue service of any or all portion of any

contract resulting from this quote for any reason determined by the District to be

detrimental to the health and welfare of the students and school personnel, or

failure to meet contract specifications or wholesomeness standards, and to hold the

vendor in default.

10.Advanced approval by the Director of Nutrition Services must be obtained prior to

substitutions being made. Items substituted must be priced as the same as the item

the District would normally receive.

11.No delivery charges, fuel charges or taxes will be paid by Cupertino Union School

District.

12.All invoices and statements shall be sent to: Cupertino Union School District, 10301

Vista Drive, Cupertino, CA 95014, and Attention: Nutrition Services.

PLACING ORDERS

District staff may place orders via paper order form, telephone, email or online ordering

system.

1. All orders will be processed as ordered.

2. Orders will be subject to adjustment.

3. All order discrepancies will be handled between the Nutrition Services and

Vendor.

4. Credit memos will be included and must have all the information from the

original order.

DELIVERY

1. All goods will be delivered Monday through Friday in accordance with the delivery

schedule listed below.

2. All goods must be delivered in good condition.

3. All deliveries will be at minimum one time per week to the locations listed below.

Vendors must be available to make additional deliveries in the week.

4. Sufficient time must be allowed at the time of delivery for adequate inspections of

the product for quantity and quality. The District reserves the right to reject

products delivered in error, not delivered according to specifications, or

sub-standard quality or past peak ripeness.

5. A duplicate of the signed invoice shall be left at the location at the time of the

delivery. An itemized monthly statement showing each delivery must be sent to the

District’s Nutrition Services Department. Quantities, item descriptions, unit prices

and extended amounts must be shown on each invoice; this shall apply to all credits.

6. Deliveries shall be required at the location listed below.

Cupertino Union School District

Request for Quote: Fresh Bread Delivery/Nutrition Services RFQ 26-B18-13

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 26-B18-13 Fresh Bread Delivery

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