26RFP1622860B-AA Home ARP Support Services

REQUEST FOR PROPOSAL
26RFP1622860B-AA
HOME ARP SUPPORTIVE SERVICES
For
Department of Community Development
RFP ISSUANCE DATE: Wednesday, June 24, 2026
RFP DUE DATE AND TIME: Thursday, July 23, 2026, 11:00 A.M EST.
PRE-PROPOSAL CONFERENCE DATE: Thursday, July 09, 2026
PURCHASING CONTACT: Alma Alphonse at 404-612-4208
E-MAIL: alma.alphonse@fultoncountyga.gov

Table of Contents
SECTION 1 - INTRODUCTION
1.1 Project Description ........................................................................................................................ 4
1.2 Method of Source Selection .......................................................................................................... 4
1.3 Background ................................................................................................................................... 4
1.4 County Objectives ......................................................................................................................... 5
1.5 Obtaining the RFP......................................................................................................................... 5
1.6 Pre-Proposal Conference .............................................................................................................. 5
1.7 Proposal Due Date ....................................................................................................................... 5
1.8 Contact Person and Inquiries ........................................................................................................ 6
1.9 Procurement Schedule .................................................................................................................. 6
SECTION 2 - INSTRUCTION TO PROPOSERS
2.1 Procurement Process .................................................................................................................... 7
2.2 Contract Definitions ....................................................................................................................... 7
2.3 No Contact During Procurement Process ................................................................................... 10
2.4 Clarification & Addenda ............................................................................................................... 10
2.5 Term of Contract ......................................................................................................................... 10
2.6 Proposal Evaluation .................................................................................................................... 11
2.7 Disqualification of Proposers ....................................................................................................... 11
2.8 Reserved Rights.......................................................................................................................... 11
2.9 Applicable Laws .......................................................................................................................... 11
2.10 Insurance and Risk Management Provisions .............................................................................. 12
2.11 Accuracy of RFP and Related Documents .................................................................................. 12
2.12 Responsibility of Proposer .......................................................................................................... 12
2.13 Confidential Information .............................................................................................................. 12
2.14 County Rights and Options ......................................................................................................... 12
2.15 Cost of Proposal Preparation and Selection Process ................................................................. 14
2.16 Termination of Negotiations ........................................................................................................ 14
2.17 Wage Clause .............................................................................................................................. 14
2.18 Additional or Supplemental Information ...................................................................................... 14
2.19 Reporting Responsibilities .......................................................................................................... 14
2.20 Georgia Security and Immigration Compliance Act .................................................................... 14
2.21 Authorization to Transact Business ............................................................................................ 15
2.22 Right to Protest ........................................................................................................................... 15
2.23 Non-Collusion ............................................................................................................................. 15
2.24 Certificate of Acceptance of RFP Requirements ........................................................................ 15
2.25 Exceptions to the Services Agreement Contract ........................................................................ 16
2.26 Certification Regarding Debarment............................................................................................. 16
2.27 General Requirements ................................................................................................................ 16
SECTION 3 - PROPOSAL REQUIREMENTS
3.1 Overview of Proposal Requirements ........................................................................................... 18
3.2 Format & Proposal Submission Instructions ............................................................................... 18
3.3 Scope of Work............................................................................................................................. 19
3.4 Technical Proposal Format and Content ..................................................................................... 30
3.5 Cost Proposal Format and Content ............................................................................................. 34

SECTION 4 - EVALUATION CRITERIA
4.1 Evaluation Committee ................................................................................................................. 36
4.2 Evaluation and Selection Process ............................................................................................... 36
4.3 Responsiveness Review ............................................................................................................. 36
4.4 Evaluation Selection Criteria ....................................................................................................... 37
4.5 Notification of Selection ............................................................................................................... 37
SECTION 5 - PROPOSAL FORMS INSTRUCTIONS ........................................................................... 38
SECTION 6 - CONTRACT COMPLIANCE RQUIREMENTS ................................................................ 39
SECTION 7 - RISK MANAGEMENT AND INSURANCE REQUIREMENTS ........................................ 45
SECTION 8 - SAMPLE CONTRACT ..................................................................................................... 49
ATTACHMENTS
SECTION 9 - EXHIBITS
Exhibit 1: Purchasing Forms
Exhibit 2: Cost Proposal Form(s)
SECTION 10 - APPENDICES- Not Used

SECTION 1 - INTRODUCTION
1.1 PROJECT DESCRIPTION
Fulton County, Georgia ("County") seeks proposals from qualified nonprofit organizations to deliver
eligible supportive services under the HOME-American Rescue Plan Program ("HOME-ARP") to qualified
individuals and families.
The HOME-American Rescue Plan (HOME-ARP) program was established through a $5 billion allocation
to states and local Participating Jurisdictions in the American Rescue Plan Act of 2021 (ARPA). The
program can be used to provide assistance to qualifying populations, which include individuals and
families experiencing and at-risk of homelessness, by providing supportive services. Fulton County's
Allocation Plan, which has been approved by HUD, reserves funding for supportive services to benefit
individuals and families who meet the HOME-ARP criteria for qualifying populations, defined in Notice
CPD 21-10 Requirements for the Use of Funds in the HOME-American Rescue Plan Program, published
September 13, 2021 (the Notice).
Qualifying Populations
1) Homeless: as defined in 24 CFR 91.5 Homeless (1), (2), or (3).
2) At risk of Homelessness: as defined in 24 CFR 91.5 At risk of homelessness.
3) Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking,
or Human Trafficking: as defined by HUD.
4) Other Populations: where providing supportive services or assistance under section 212(a) of
NAHA (42 U.S.C. 12742(a)) would prevent the family's homelessness or would serve those
with the greatest risk of housing instability.
Through the issuance of this Request for Proposal ("RFP" and/or "Proposals"), the County is soliciting
Proposals from qualified Proposers for the service programs aimed at providing rent and utility assistance
to eligible households. The proposing agency must be agreeable to run the program to comply with
HOME-ARP Notice CPD-21-10, which serves as the primary governing authority, together with applicable
provisions of 24 CFR Part 92 as modified by the Notice, 2 CFR Part 200 for financial management, cost
allowability, and administrative requirements, and Fulton County contract requirements.
Eligible proposers are nonprofit corporations recognized as tax exempt under Section 501(c)(3) of the
U.S. Internal Revenue Code, public housing agencies, or units of local government. Each respondent or
team of respondents must demonstrate their experience providing services to the Qualifying Populations.
This includes estimating the number and size of the households they propose to serve, as well as
describing the services that will be provided to ensure the participant's stability in housing.
The proposed program must follow with HOME-ARP Notice CPD-21-10, which serves as the primary
governing authority, together with applicable provisions of 24 CFR Part 92 as modified by the Notice, 2
CFR Part 200 for financial management, cost allowability, and administrative requirements, and Fulton
County contract requirements such as tenant occupancy and income requirements, unit and payment
standards, and administrative performance. The County will also examine program performance
indicators, such as program participation levels, outreach efforts, sustainability of persons transitioning
off the program, and other performance indicators that will be incorporated into all contracts.
Proposals provided in response to this RFP that comply with the submittal requirements set forth in
Section 3.0, including all forms and certifications, will be evaluated in accordance with the criteria and
procedures described in Section 4.4. Based on the results of the evaluation, the County will award the
Home ARP Supportive Services to the most advantageous Proposer based on the cost and the
evaluation factors set forth in the RFP.
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1.2 METHOD OF SOURCE SELECTION
This procurement is being conducted in accordance with all applicable provisions of the Fulton County
Code of Ordinances and the specific method of source selection for the services required in this Proposal
is Code Section 102-375, Competitive Selection Procedures for Professional and Consultant Services.
Competitive Selection Procedures for Professional and Consultant Services and because this program
is federally funded, 2CFR Part 200.
1.3 BACKGROUND
Fulton County Government received an allocation of HOME-ARP funds from the U.S. Department of
Housing and Urban Development to provide assistance to qualifying populations, which include
individuals and families experiencing and at-risk of homelessness. Fulton County is seeking proposals
for programs that would provide up to 24 months of rent and utility assistance to individuals and families
who meet the HOME-ARP criteria for qualifying populations, defined in Notice CPD 21-10 Requirements
for the Use of Funds in the HOME-American Rescue Plan Program, published September 13, 2021 (the
Notice).
The selected respondent(s) are expected to administer all aspects of the proposed program including
helping tenants enter into leases, paying deposits, and paying the eligible portion of monthly rent and
utility costs (the agency will be reimbursed by the County).
Additionally, the selected respondent(s) must ensure the program participants pay their portion of the
rent and utilities. Each selected respondent(s) will help program participants maintain suitable housing to
improve the effects of their disabling condition and to prevent their homelessness.
A Selection Committee will review all applications for compliance with requirements and make funding
recommendations to the Fulton County Board of Commissioners (BOC).
The County has set aside approximately $2,344,029.40 (Two million three hundred forty-four thousand,
twenty-nine dollars and forty cents) to be used for this purpose. Use of funds shall be used in Fulton
County outside the City of Atlanta.
1.4 COUNTY OBJECTIVES
The following are the County Objectives for this project:
* Provide temporary rent and utility assistance to eligible households.
1.5 OBTAINING THE RFP
In order to obtain complete information about this solicitation, please click the link below where this
document and supporting documents can be downloaded,
https://www.bidnetdirect.com/georgia/fultoncounty.
1.6 PRE-PROPOSAL CONFERENCE
A Pre-Proposal Conference will be held via web-conference.
Date: Thursday, July 09, 2026
Time: 11:00 A.M EST
Link: Join from PC, Mac, iPad, or Android:
https://zoom.us/webinar/register/WN_Y0QjAFaDQ4CnrX6G3nmOrQ
Phone one-tap:
+14703812552,,91679731715# US (Atlanta)
+14702509358,,91679731715# US (Atlanta)
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Meeting ID: 9167973 1715
The purpose of the Pre-Proposal Conference is to provide information regarding the project and to
address any questions and concerns regarding the services sought by the County through this RFP.
However, no verbal response provided at the Pre-Proposal Conference binds the County. Only those
responses to questions submitted through BidNet Direct and responded to by the County will be official.
Inquiries regarding the solicitation either technical or otherwise may be submitted prior to the Pre-
Proposal Conference and will be addressed during the Pre-Proposal Conference.
Any additional questions asked at the Pre-Proposal Conference will be responded to in the form of an
addendum with the County's official responses.
Fulton County does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in
any open meeting, program or activity of Fulton County Government should be directed to Mario Avery,
Contract Compliance Administrator at (404) 612-6307 or email: mario.avery@fultoncountyga.gov.
1.7 PROPOSAL DUE DATE
All proposals will be received by the Department of Purchasing & Contract Compliance electronically
through BidNet Direct at https://www.bidnetdirect.com/georgia/fultoncounty on or before Thursday, July
23, 2026, at 11:00 A.M., legal prevailing time. All submitted responses will be electronically time and
date stamped at the time all documents are uploaded and received.
Any proposals received after this appointed schedule will be considered late and will be returned
unopened to the Proposer. The proposal due date can be changed only by addendum.
1.8 CONTACT PERSON AND INQUIRIES
Information regarding the bid or bid requirements, either procedural or technical, may be obtained by
submitting questions to:
Purchasing Contact Name: Alma Alphonse
Email: alma.alphonse@fultoncountyga.gov
Phone: 404-612-4208
1.9 PROCUREMENT SCHEDULE
The following is the procurement schedule for this project and will be strictly adhered to.
EVENT DATE
RFP Issued Wednesday. June 24, 2026
Pre-Proposal Conference at 11:00 AM, EST. Thursday, July 09, 2026
Deadline for Submission of Questions and
Thursday, July 16, 2026
Requests for Clarification by 2:00 PM, EST.
Proposal Due Date by 11:00 AM, EST. Thursday, July 23, 2026
Tentative Dates for Oral Interviews/Presentations Thursday, July 30, 2026
Anticipated Board of Commissioners Meeting
Wednesday, September 16, 2026
Date
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SECTION 2 - INSTRUCTIONS TO PROPOSERS
2.1 PROCUREMENT PROCESS
The procurement will be on a formally advertised basis. All technical requirements, unless otherwise
specified, must be met, or be capable of being met by the Proposer or their proposal will be disqualified
as being non-responsive.
2.2 CONTRACT DEFINITIONS
In addition to any other terms that may be defined in this solicitation and for purposes of this RFP, the
following terms and acronyms have the following meaning:
Acronym or Term Name or Definitions
Revision to the RFP documents issued by the County prior to the
Addendum
receipt of proposals.
Refers to the executed contract between the County and Contracting
Agreement
Entity.
County Fulton County Government and its authorized representatives
Purchasing staff designated by the Fulton County Department of
Contact Person Purchasing and Contract Compliance to submit any questions and
suggestions to.
Offeror The entity of individual submitting a proposal in response to this RFP.
Owner Fulton County Government
Proposal The document submitted by the offeror in response to this RFP.
Proposer The entity or individual submitting a proposal in response to his RFP.
Request for All documents, whether attached or incorporated by reference,
Proposal (RFP) utilized for soliciting sealed proposals.
A person or entity that has the capability in all respects to perform
Responsible Offeror
fully and reliably the contract requirements.
A person or entity that has submitted a bid or proposal that conforms
Responsive Offeror in all material respects to the requirements set forth in the invitation
for bids or request for proposals.
All the services specified, indicated, shown, or contemplated by the
Contract, and furnishing by the Contractor of all materials, equipment,
labor, methods, processes, construction and manufacturing materials
Scope of Work
and equipment, tools, plants, supplies, power, water, transportation
and other things necessary to complete such services in accordance
with the Contract.
Subcontractor/Sub- An individual, firm, corporation or any combination thereof having a
Consultant/Sub- direct contract with Consultant/Contractor for the performance of a
recipient part of the work.
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2.3 NO CONTACT DURING PROCUREMENT PROCESS
It is the policy of Fulton County that the evaluation and award process for County contracts shall be free
from both actual and perceived impropriety, and that contacts between potential vendors and County
officials, elected officials and staff regarding pending awards of County contracts shall be prohibited.
A. No person, firm, or business entity, however situated or composed, obtaining a copy of or responding
to this solicitation, shall initiate or continue any verbal or written communication regarding this
solicitation with any County officer, elected official, employee, or designated County representative,
between the date of the issuance of this solicitation and the date of the County Manager's
recommendation to the Board of Commissioners for award of the subject contract, except as may
otherwise be specifically authorized and permitted by the terms and conditions of this solicitation.
B. All verbal and written communications initiated by such person, firm, or entity regarding this
solicitation, if same are authorized and permitted by the terms and conditions of this solicitation, shall
be directed to the Purchasing Agent.
C. Any violation of this prohibition of the initiation or continuation of verbal or written communications
with County officers, elected officials, employees, or designated County representatives shall result
in a written finding by the Purchasing Agent that the submitted bid or proposal of the person, firm, or
entity in violation is "non-responsive", and same shall not be considered for award.
2.4 CLARIFICATION & ADDENDA
Proposers may submit requests for clarifications or interpretations regarding this RFP and the Contract.
Proposers must submit such requests through BidNet Direct for the County's consideration as set forth
in this section of this RFP. While the County has not placed an initial limitation on the number of requests
which can be submitted, Proposers are cautioned that if Proposers do not request meaningful
clarifications or interpretations in an organized manner (e.g., limited frequency of requests), the County
will set restrictions on the frequency and number of requests permitted. The County will not respond to
requests, oral or written, received after Thursday, July 16, 2026, 2:00 P.M. local prevailing time.
Proposers are advised that this section places no obligation on the part of the County to respond to any
or all requests for clarification or interpretation, and that the County's failure to respond to any such
request will not relieve the Proposer of any obligations or conditions required by this RFP.
All responses to written requests for clarification, interpretation, or additional information will be
distributed as addenda to this RFP and posted on BidNet Direct website.
No oral interpretation, instruction, or information concerning this RFP given by any employee or agent of
the County shall be binding on the County. Proposers who submit a Proposal in reliance on any such
oral information risk having their response to this RFP deemed non-responsive by the County. Only
written responses issued by addendum to this RFP should be considered by the Proposers.
During the period provided for the preparation of Proposals, the County may issue addenda to this RFP.
These addenda will be numbered consecutively and will be posted on BidNet Direct website. These
addenda will be issued by, or on behalf of, the County and will constitute a part of this RFP. Each Proposer
is required to acknowledge receipt of each addendum by submitting an executed acknowledgment form.
This acknowledgment shall include all addenda distributed prior to the Proposal Submission Date. All
responses to this RFP shall be prepared with full consideration of the addenda issued prior to the
Proposal Submission Date.
2.5 MULTI-YEAR CONTRACT TERM
The period of this Agreement shall consist of a series of Terms as defined below. The County is obligated
only to pay such compensation under this Agreement as may lawfully be made from funds budgeted and
appropriated for that purpose during the County's then current fiscal year.
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a. Commencement Term
The "Commencement Term" of this Agreement shall begin on the date of execution of the
Agreement in the year 2026, the starting date, and shall end absolutely and without further
obligation on the part of the County on the _____day ____ 2028. The Commencement Term
shall be subject to events of termination and the County's termination rights that are described
elsewhere in this Agreement. Notwithstanding anything contained in this Agreement, the County's
obligation to make payments provided under this Agreement shall be subject to the County's
annual appropriations of funds for the goods, services, materials, property and/or supplies
procured under this Agreement by the County's governing body and such obligation shall not
constitute a pledge of the County's full faith and credit within the meaning of any constitutional
debt limitation.
b. Renewal Terms
Unless the terms of this Agreement are fulfilled with no further obligation of the part of either party
on or before the final date of the Commencement Term as stated above, or unless an event of
termination as defined within this Agreement occurs during the Commencement Term, this
Agreement may be renewed at the written option of the County upon the approval of the County
Board of Commissioners for one (1), two-year (2) renewal ("Renewal Terms"). However, no
Renewal Term of this Agreement shall be authorized, nor shall any Renewal Term of this
Agreement commence unless and until each Renewal Term has first been approved in writing by
the County Board of Commissioners for the calendar year of such Renewal Term. If approved by
the County Board of Commissioners, each Renewal Term below shall begin on the 1st day of
January for the calendar year of such Renewal Term and shall end no later than the 31st day of
December of the calendar year of such Renewal Terms:
Option Period Option Duration Start Date End Date
1 24 months _____, 2028 ______, 2030
provided in this Section, then the Term of this Agreement then in effect shall also be deemed the
"Ending Term" with no further obligation on the party of either party.
c. Term Subject to Events of Termination
All "Terms" as defined within this Section are subject to the section of this Agreement which
pertain to events of termination and the County's rights upon termination.
d. Same Terms
Unless mutually agreed upon in writing by the parties, or otherwise indicated herein, all provisions
and conditions of any Renewal Term shall be exactly the same as those contained within in this
Agreement.
e. Statutory Compliance Regarding Purchase Contracts.
The parties intend that this Agreement shall, and this Agreement shall operate in conformity with
and not in contravention of the requirements of O.C.G.A. 36-60-13, as applicable, and in the
event that this Agreement would conflict therewith, then this Agreement shall be interpreted and
implemented in a manner consistent with such statute.
2.6 PROPOSAL EVALUATION
All proposals will be evaluated using the criteria specified in Section 4 of this RFP. Each proposal will be
reviewed to determine whether it has been submitted in accordance with the proposal requirements.
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Proposals deemed non-responsive will be rejected from further review and the Offeror will be advised in
writing.
Proposals deemed responsive will be evaluated based on the evaluation criteria set forth in this RFP.
The County will determine which proposals are reasonably susceptible of being selected for award based
on the evaluation criteria. The County may also conduct oral presentations/interviews.
Selection will include an analysis of proposals by an Evaluation Committee composed of County personnel
who will review the proposal submittals in accordance with the submittal requirements and the evaluation
criteria set forth in Section 4 of this RFP. The committee may request oral interviews and/or site visits. The
County will determine which proposals are reasonably susceptible of being selected for award based on
the evaluation criteria. Other factors, as detailed in the RFP, will be considered in determining what
proposal will be deemed to best meet the needs of Fulton County. Awards will not necessarily be based
on cost alone.
2.7 DISQUALIFICATION OF PROPOSERS
The submission of more than one (1) proposal to the County as the primary Proposer or member of a joint
venture for the same work by and individual firm, partnership or corporation under the same or different
names may be grounds for disqualification of a Proposer and the rejection of the proposal.
2.8 RESERVED RIGHTS
The County reserves the right to accept or reject any and/or all proposals, to waive irregularities and
technicalities, and to request resubmission. Any sole response that is received may or may not be
rejected by the County depending on available competition and timely needs of the County. There is no
obligation on the part of the County to award the contract to the lowest proposer and the County reserves
the right to award the contract to the responsible proposers submitting responsive proposals with
resulting agreements most advantageous and in the best interest of the County. The County shall be the
sole judge of the proposals and the resulting agreements that are in its best interest and its decision shall
be final. Also, the County reserves the right to make such investigation as it deems necessary to
determine the ability of any proposer to perform the work or service requested. Information the County
deems necessary to make this determination shall be provided by the proposer. Such information may
include, but shall not be limited to, current financial statements by an independent CPA; verification of
availability of personnel; and past performance records.
2.9 APPLICABLE LAWS
All applicable laws and regulations of the State of Georgia and ordinances and regulations of Fulton
County shall apply. Protestors shall seek resolution of their complaints in the manner provided in the
Fulton County Purchasing Code Section 102-448 which is incorporated by reference herein.
2.10 INSURANCE AND RISK MANAGEMENT PROVISIONS
Insurance and Risk Management provisions and Indemnification and Hold Harmless provisions are
outlined in Section 7 of this RFP.
Upon award, the successful Proposer must obtain at their expense, a Certificate of Insurance ("COI") with
policy limits equal to or greater than the limits outlined in Section 7. Proof of insurance must be provided
to the County prior to the start of any activities/services as described in the bid document(s). Any and all
insurance coverage(s) and/or bonds required under the terms and conditions of the contract shall be
maintained during the entire term of the contract, including any extensions or renewals thereto, and until all
work has been completed to the satisfaction of the County.
2.11 ACCURACY OF RFP AND RELATED DOCUMENTS
The County assumes no responsibility that the specified technical and background information presented
in this RFP or otherwise distributed or made available during this procurement process, is complete or
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