RFP #1086 Auxiliary Gym Floor Replacement and Updates

ADMINISTRATIVE SERVICES
PURCHASING DEPARTMENT
Request for Proposal # 1086
FOR
Auxiliary Gym Floor Replacement and Updates
DATE DUE: May 7, 2026, on or before 2:00 P.M. EDT
SUBMIT TO/POINT OF CONTACT:
Joshua Howell
Director of Purchasing
Westmoreland County Community College
145 Pavilion Lane
Youngwood, PA 15697
howelljo@westmoreland.edu
724-925-4185

Westmoreland County Community College
Request for Proposal #1086
Auxiliary Gym Floor Replacement and Updates
TABLE OF CONTENTS
1 COLLEGE INFORMATION AND INSTRUCTIONS TO VENDORS
1.1 General College Information
1.2 Scope of Work
1.3 CARES Act Grant Disclosure
1.4 Proposal Due Date
1.5 Calendar
1.6 Issuing Office
1.7 Instructions to Vendors
1.8 Format for Response
2 GENERAL TERMS AND CONDITIONS
2.1 Terms and Conditions
FORMS
Page 14: Pricing Form
Page 15: References
Page 16: Acknowledgement Form
Page 17: Certification of Contract/Bidder
Page 18: Non-Collusion Affidavit Instructions
Page 19: Non-Collusion Affidavit
Page 21: Business Size and Class Certification Form
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Westmoreland County Community College
Request for Proposal #1086
Auxiliary Gym Floor Replacement and Updates
1.1 GENERAL COLLEGE INFORMATION
Since its founding in 1970, Westmoreland County Community College has provided affordable, high-
quality, postsecondary education to thousands of southwestern Pennsylvania residents.
Westmoreland is a comprehensive community college serving approximately 5,554 students each fall
and spring semester at seven locations and online. The college encompasses the main campus and
six education centers in Westmoreland, Fayette, and Indiana counties, strategically located to serve
every area of the region.
The main campus is located in rural Youngwood, PA, a short distance from the New Stanton
Interchange of the Pennsylvania Turnpike off of US Route 119. The 80-acre campus comprises four
buildings: Student Achievement Center, Health and Culinary Center, Science Innovation Center and
the Business and Industry Center all of which contain general classrooms, smart classrooms and
laboratories with modern equipment that provide opportunities for students to gain hands-on
experiences in a variety of career fields. The Student Achievement Center also contains the college
bookstore, library, student activities center, gymnasium and fitness center, and more. In addition,
there are athletic fields for baseball, softball, soccer and other sporting activities.
Westmoreland's state-of-the-art Advanced Technology Center offers education and training for
students and incumbent workers in advanced manufacturing. Occupying 73,500-square-feet-of-
space at RIDC-Westmoreland in Mount Pleasant, the center features numerous specialized labs to
enhance learning including computer-aided drafting and design, computer numerical control,
electronics, energy, metallurgy and welding/virtual welding.
Complementing the credit programming are a full array of student services, including financial aid,
tutoring, and career placement, and student life activities such as intercollegiate athletics, intramurals
and clubs.
The college also offers a variety of continuing education courses in workforce training, professional
development, health care, computer training, personal enrichment, and public safety.
Westmoreland works with government, business and community leaders to continually develop and
offer innovative and educational programs to improve the lives of the constituents it serves.
A full description of the Westmoreland College experience can be found at www.westmoreland.edu.
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Westmoreland County Community College
Request for Proposal #1086
Auxiliary Gym Floor Replacement and Updates
1.2 SCOPE OF WORK
Westmoreland County Community College is requesting proposals from qualified contractors to
perform demolition, flooring installation, painting, electrical work, and related improvements in an
existing Auxiliary Gym located at 145 Pavilion Lane, Youngwood, PA 15697. The project includes
removal of existing wood flooring, installation of rubber gym flooring suitable for a weight room,
painting, removal and reinstallation/storage of acoustic panels (the reinstall is based upon the sound
after the rubber floor is installed), installation of wall base and transition strips, and addition of
electrical outlets.
Contractors shall provide all labor, materials, equipment, supervision, and disposal required to
complete the work.
2.1.1 2. Scope of Work
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Westmoreland County Community College
Request for Proposal #1086
Auxiliary Gym Floor Replacement and Updates
2.1.1.1 A. Flooring Demolition
Remove and dispose of existing wood flooring down to the concrete substrate.
Ensure the concrete slab is clean, level, and suitable for new flooring installation.
Any minor surface repairs required for proper flooring installation shall be included.
2.1.1.2 B. Rubber Gym Flooring Installation
Furnish and install rubber gym flooring appropriate for a weight room environment (heavy
equipment and free weights).
Flooring thickness must be suitable for impact resistance typical of weight rooms.
Reference flooring currently installed in the existing weight room that is black with blue
speckles. (photo/attachment provided).
Ensure proper adhesion and installation according to manufacturer specifications.
2.1.1.3 C. Painting
Paint the following walls:
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Westmoreland County Community College
Request for Proposal #1086
Auxiliary Gym Floor Replacement and Updates
Wall dimensions:
40' x 15'
40' x 15'
39' x 15'
39' x 15'
Requirements:
Paint walls Westmoreland school green.
Install school blue horizontal stripe where the acoustic panels are currently located.
Stripe dimensions:
40' x 34"
40' x 34"
39' x 34"
39' x 34"
Contractor shall confirm color specifications with the college prior to painting.
2.1.1.4 D. Acoustic Panel Removal
Carefully remove and save acoustic panels currently mounted on the walls.
Panel dimensions:
40' x 34"
40' x 34"
39' x 34"
39' x 34"
Panels must be protected and stored as directed by the college.
Panels may need to be reinstalled based upon the sound after the rubber floor is installed.
Acoustic Panels:
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Westmoreland County Community College
Request for Proposal #1086
Auxiliary Gym Floor Replacement and Updates
2.1.1.5 E. Wall Base Installation
Furnish and install an 8-inch wall base around the perimeter of the room.
Total linear footage: 152 feet (excluding door opening).
2.1.1.6 F. Transition Strip
Install 6-foot flooring transition strip at the doorway where the new rubber flooring meets
adjacent flooring.
2.1.1.7 G. Electrical Work
Install two (2) four-plug electrical outlets on the right-hand side wall when entering the room.
Electrical work must comply with all applicable codes and standards.
Contractor must coordinate power source and conduit routing.
2.1.2 3. Contractor Responsibilities
The contractor shall:
Provide all labor, materials, tools, and equipment necessary.
Follow all local, state, and federal codes.
Maintain a clean and safe worksite.
Remove and properly dispose of all demolition debris.
Coordinate work hours with the college to minimize disruption.
Verify all measurements in the field prior to starting work.
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Westmoreland County Community College
Request for Proposal #1086
Auxiliary Gym Floor Replacement and Updates
Contractors should provide an estimated timeline including:
Start date
Duration of demolition
Flooring installation schedule
Painting completion
Electrical work completion
Site Visit:
A mandatory is not required for this project, however if you would like to see the space for a short
walkthrough please contact John Rowe, Facilities Director at rowej@westmoreland.edu for times on
April 20-23, 2026.
Timeline:
Work Completion needs to be completed by June 30, 2026.
1.3 CARES ACT GRANT DISCLOSURE
When issuing statements, press releases, requests for proposals, bid solicitations and other
documents describing projects or programs funded in whole or in part with Federal money, U.S.
Department of Education grantees shall clearly state: 1) the percentage of the total costs of the
program or project which will be financed with Federal money; 2) the dollar amount of Federal funds
for the project or program; and 3) the percentage and dollar amount of the total costs of the project or
program that will be financed by non-governmental sources.
Recipients must comply with these conditions under Division B, Title V, Section 505 of Public Law
115-245, Consolidated Appropriations Act, 2019.
1.4 PROPOSAL DUE DATE
The due date of this RFP is Thursday, May 7, 2026 on or before 2:00 p.m., EDT. Responses must
be clearly marked with the RFP number and RFP title listed in this document and your
company name in the lower left corner of the outer envelope or box. Submissions must also
be emailed to howelljo@westmoreland.edu on or before the due date. The time of submission
will be based on when the email is received. The paper copy must be mailed and cannot be
dropped off on campus. The purchasing department will distribute the copies to proper personnel.
The college will not consider or examine late responses. Amended responses will not be considered
unless they are received in the Purchasing Department on or before the above date and time. The
official copy must contain the complete response and related materials. A duly constituted corporate
official legally capable of binding the contractor must sign responses.
The college reserves the right to reject any or all proposals or any part thereof.
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Westmoreland County Community College
Request for Proposal #1086
Auxiliary Gym Floor Replacement and Updates
1.5 CALENDAR
Date Event
Friday, April 10, 2026 RFP Issued
Friday, April 17, 2026, by 2:00 P.M. EDT Questions due to Joshua Howell at
howelljo@westmoreland.edu
Friday, April 24, 2026, prior 5:00 P.M. Addendum emailed (if applicable)
EDT
Wednesday, April 29, 2026, by 5:00 P.M. Acknowledgement / Intent to Propose
EDT
Thursday, May 7, 2026, on or before Proposals must be submitted to the
2:00 P.M. EDT Purchasing Department
howelljo@westmoreland.edu
May 27, 2026 Recommendation to the Board
1.6 ISSUING OFFICE
This request for proposal is issued for the Westmoreland County Community College by the
Purchasing Department. The issuing office is the sole point of contact for the college for this
RFP. Please refer all inquiries in writing to:
Joshua Howell
Director of Purchasing
Westmoreland County Community College
145 Pavilion Lane
Youngwood, PA 15697
Phone: 724-925-4185
howelljo@westmoreland.edu
1.7 INSTRUCTIONS TO VENDORS
Advice: The department responsible for this RFP is the Purchasing Department located at 145
Pavilion Lane Youngwood, PA 15697. The WCCC point of contact is Joshua Howell, Director of
Purchasing: howelljo@westmoreland.edu.
Examination of the Document: Bidders are responsible for examining the solicitation documents
and any addenda issued to become informed to all conditions that might in any way affect cost or
performance of any work performed. Should the bidder find discrepancies in or omissions from the
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Westmoreland County Community College
Request for Proposal #1086
Auxiliary Gym Floor Replacement and Updates
solicitation documents or should their intent or meaning appear unclear, promptly report such to the
College, per below. Failure to do so will be at the sole risk of the bidder.
Question Submittal Process: Questions can be sent to Joshua Howell, electronically at
howelljo@westmoreland.edu on or before Friday, April 17, 2026, at 2:00 P.M. EDT. All questions and
answers will be published and provided to all potential vendors, by means of an Addendum to the
RFP, on or before Friday, April 24, 2026, by 5:00 p.m.
Submission: The submission of a response shall be prima facie evidence that the vendor has full
knowledge of the scope, nature, quality of work to be performed, the detailed requirements of the
project, and the conditions under which the work is to be performed.
All proposals MUST include the Certification of Bidder form. The proposal MUST be submitted by the
date and time of opening and MUST include one (1) original, one (1) copy, and one (1) electronic
(email) copy of the RFP must be provided. The email copy must be emailed by the deadline to
Joshua Howell at howelljo@westmoreland.edu .
RFP's must be addressed to: Westmoreland County Community College, Attn: Joshua Howell,
Director of Purchasing, 145 Pavilion Lane Youngwood, PA 15697. Proposals must be submitted in a
Sealed Envelope with RFP #1086 Auxiliary Gym Floor Replacement and Wall Paint and your
company name in the lower left corner of the outer envelope.
RFPs not submitted in the format as instructed by this RFP may not be accepted. Addendums to
your proposal, once filed, may be submitted in a sealed envelope only, and properly identified, prior to
the opening hour.
Receipt of RFP / Late RFP: Sealed RFPs shall be received and remain unopened until the time
indicated in this RFP. It is the sole responsibility of the vendors to ensure timely delivery of the RFP.
WCCC will not be responsible for failure of service on the part of the U.S. Postal Service, courier
companies, or any other form of delivery service chosen by the vendor.
RFPs received after the date and time specified shall be considered LATE, and shall not be
considered for award, and will be returned to the Bidders, unopened.
Accuracy of Proposals / Withdrawal of Proposals prior to RFP Opening: Proposals will
represent a true and correct statement and shall contain no cause for claim of omission or error.
Proposals may be withdrawn in writing or by facsimile (provided that the facsimile is signed and dated
by vendor's authorized representative) at any time prior to the opening hour. However, no proposal
may be withdrawn for a period of sixty (60) days subsequent to the opening of the RFP without the
prior written approval of the Director of Purchasing or Westmoreland County Community College.
Addenda: The only method by which any requirement of this solicitation may be modified is by
written addendum.
If an addendum to the proposal is document required, WCCC will mail the addendum within a
reasonable time prior to the due date. WCCC is not responsible if a vendor does not receive the
proposal revision in time to include the information with the proposal submission. Proposals may not
be considered if they do not include acknowledgement of a formal addendum. Addendums will be
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