RFP - Audio Visual Upgrade Kisker Road Branch
| Agency: | St. Charles City-County Library District |
|---|---|
| State: | Missouri |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 6, 2026 |
| Due Date: | Mar 31, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
RFP - Audio Visual Upgrade Kisker Road Branch
The Library requests the submission of proposals from qualified companies to provide an Audio/Video system upgrade for the Kisker Road Branch location.Â
- Request for Proposal
- Written Questions are due: Friday, March 13, 2026, by 3:00 pm CT
- Proposals are due: Tuesday, March 31, 2026 by 3:00 pm CT
Attachment Preview
ST. CHARLES CITY-COUNTY LIBRARY DISTRICT
Request for Proposals
Audio Visual Upgrade Kisker Road Branch
February 24, 2026
REQUEST FOR PROPOSALS
Audio Visual Upgrade Kisker Road Branch
February 24, 2026
The St. Charles City-County Library is requesting proposals from a qualified company to
establish a contract to provide an Audio Visual system upgrade for the Kisker Road Branch
library’s two meeting rooms for the Library District.
To be considered as responsive, Proposers must respond to this solicitation in accordance with
the requirements, specifications, terms, and provisions as described and set forth herein.
Proposals must embrace a concept that the successful Proposer will satisfy all of the objectives in
the most cost-effective and efficient way possible as outlined in this document.
The Proposal must be received no later than 3:00 pm CT on Tuesday, March 31, 2026 by:
Mr. Zach Campbell, IT Services Manager
St. Charles City-County Library District
77 Boone Hills Drive
St. Peters, Missouri 63376
To preserve the integrity of the selection process, questions regarding this Request for Proposals
should only be directed to Mr. Zach Campbell, IT Services Manager. If you have any questions,
please contact Mr. Campbell at zcampbell@stchlibrary.org prior to 3:00 pm, CT, on Friday,
March 13, 2026.
A Site Visit will be held on Monday, March 2, 2026 at 8:30 am CT at the Kisker Road Branch,
1000 Kisker Road, St. Charles, MO 63304
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ST. CHARLES CITY-COUNTY LIBRARY DISTRICT
Request for Proposals
Audio Visual Upgrade Kisker Road Library
RFP Issue Date:
PROPOSAL SCHEDULE
Tuesday, February 24, 2026
Description:
The St. Charles City-County Library District (the
“Library”) requests the submission of proposals
from qualified companies to provide an
Audio/Video system upgrade for the Kisker Road
Branch location.
Website address:
https://stchlibrary.org/bids-and-rfps
Proposal Delivery Address:
(by mail or hand delivered)
St. Charles City-County Library District
Mr. Zach Campbell, IT Services Manager
77 Boone Hills Drive
St. Peters, MO 63376
Proposals hand delivered to the Library’s Central
Services Building should be placed in the package
drop box located on the building’s delivery dock.
RFP Administrator:
Mr. Zach Campbell, IT Services
Manager
636-441-2300 x1557
zcampbell@stchlibrary.org
Site Visit:
Monday, March 2, 2026 at 8:30 am CT at Kisker
Road Branch, 1000 Kisker Road, St. Charles, MO
63304
Written Questions Due:
Friday, March 13, 2026 by 3:00 pm CT
Email questions to:
Mr. Zach Campbell, IT Services Manager, at
zcampbell@stchlibrary.org
Response to Written Questions
by Addendum:
Friday, March 20, 2026 by 10:00 am CT
Addendum available at
https://stchlibrary.org/bids-and-rfps
Proposals Due:
Tuesday, March 31, 2026 by 3:00 pm CT
Notice of Award:
Wednesday, April 29, 2026. Upon Board of
Trustees Approval
2
BACKGROUND
The Library is a political subdivision of the State of Missouri. The Board of Trustees (“Board of
Trustees”) of the Library is a body corporate with all the powers and rights of like or similar
corporations serving more than 420,000 residents.
All management and control of the Library is vested in a Board of Trustees consisting of nine
Trustees appointed by the County Executive of St. Charles County or Mayor of the City of
St. Charles. The Trustees serve staggered three-year terms.
The Board of Trustees appoints a qualified librarian who holds that office at the Board of
Trustees’ pleasure as the Chief Executive Officer (“CEO”) of the Library.
As a condition to the contract award, the selected company is required to enter into a contract
with the Library substantially in the form of a Professional Services Agreement.
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SCOPE OF WORK
The Library intends to engage a qualified company to provide an audio/visual system upgrade
for the Kisker Road Branch location as directed by the Board of Trustees and the CEO.
Company Responsibilities
1. The goal of the audio/visual system upgrade project (the “Work”) is to provide a robust,
consistent and optimal audio/visual system upgrade that creates a user friendly experience for
both Library customers and staff. The Library will select the proposal that is most advantageous
to this goal and its mission.
2. The successful Proposer will meet all requirements necessary and furnish all labor, services
and materials for the timely and proper completion of the Work and provide ongoing system
maintenance and support including, but not limited to, periodic upgrades and enhancements.
3. After the site visit scheduled at Kisker Road Branch on Monday, March 2, 2026 at 8:30 am
CT, the Proposer is required to provide a detailed proposal to include the following:
Provide an audio/visual system for two meeting rooms that can be run separately or combined.
The Library is searching for 2 large screen digital displays, sizes suggested by the Proposer
based on the use case, USB dongle extenders to be used with a Library provided wireless
keyboard and mouse and a computer that the Proposer will mount with the audio/visual
equipment, 4 ceiling tile speakers in meeting room B, 2 HDMI wall input plates in meeting room
B, 1 HDMI wall input plate in meeting room A, a system controller in both meeting rooms, and 2
data runs for the Library provided computers. The Proposer will remove and dispose of the old
audio/visual system. The Proposer will provide location-based training of new equipment for
Library staff. The requirements for each meeting room are broken out below and floor plans with
the meeting room and IT data closet highlighted in Attachment A.
Meeting Room A:
● 1 large digital display
● 2 HDMI wall input plate
● 1 USB Dongle extender to work with the Library’s provided wireless keyboard and
mouse and computer
● 1 data run to the IT Data Closet
● 1 wall mounted system controller
● Install the Library provided computer
Meeting Room B:
● 1 large digital display
● 1 HDMI wall input plate
● 1 USB Dongle extender to work with the Library’s provided wireless keyboard and
mouse and computer
● 1 data run to the IT Data Closet
● 1 wall mounted system controller
● Install the Library provided computer
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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