RFP - As-Needed Third-Party Cost Estimating, Constructability, Scheduling and Contracting Advisory Services

Agency:	East Bay Municipal Utility District
State:	California
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services 541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Jan 21, 2026
Due Date:	Mar 9, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

EBMUD is soliciting proposals for As-Needed Third-Party Cost Estimating, Constructability, Scheduling and Contracting Advisory Services, Request for Proposal (RFP) No. 565-26-001.

The purpose of this RFP is to develop a short list of pre-qualified respondents willing to provide various engineering design services including third-party cost estimating, constructability, scheduling, and contracting advisory services for water facilities on an as-needed basis.

Completed proposals must be submitted by electronic mail (email). Please submit your proposal packet for this RFP no later than 4:00 p.m. on Monday, March 9, 2026.

Questions

FOR INFORMATION REGARDING TECHNICAL SPECIFICATIONS & AFTER AWARD:

Attn: Alexa Groenke, Associate Civil Engineer

EBMUD-Engineering Services Division

E-Mail: alexa.groenke@ebmud.com

Phone: (510) 287-0231.

FOR INFORMATION ON THE CONTRACT EQUITY PROGRAM:

Attn: Contract Equity Office

Phone: (510) 287-0114

RFP document(s)

Document	Type	Size
RFP For As Needed Third Party Cost Est Constructability Sched And Contract Advisory Services	PDF	2.3 MB

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REQUEST FOR PROPOSAL (RFP)

for As-Needed Third-Party Cost

Estimating, Constructability,

Scheduling and Contracting Advisory

Services

RFP No. 565-26-001

ADDENDA

Prospective bidders are responsible for reviewing any

published addenda regarding this bid at

ebmud.com/business-center

CONTACT

Alexa Groenke, Associate Civil Engineer

(510) 287-0231

alexa.groenke@ebmud.com

RESPONSE DUE

March 9, 2026

4:00 p.m. PST

SUBMIT ELECTRONICALLY TO*

Alexa Groenke, EBMUD

alexa.groenke@ebmud.com

*Hardcopy proposals will not be accepted

375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT

RFP for As-Needed Third-Party Cost Estimating, Constructability,

Scheduling and Contracting Advisory Services

RFP No. 565-26-001

TABLE OF CONTENTS

I. STATEMENT OF WORK ........................................................................................................... 3

A. SCOPE ................................................................................................................................ 3

B. PROPOSER QUALIFICATIONS ............................................................................................. 5

C. SPECIFIC REQUIREMENTS .................................................................................................. 5

II. CALENDAR OF EVENTS ........................................................................................................... 8

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 8

A. RFP ACCEPTANCE AND AWARD ......................................................................................... 8

B. EVALUATION CRITERIA/SELECTION COMMITTEE .............................................................. 9

C. PRICING ........................................................................................................................... 10

D. NOTICE OF INTENT TO AWARD AND PROTESTS............................................................... 12

E. INVOICING ....................................................................................................................... 13

F. TERMINATION OF TASK ORDER ....................................................................................... 14

IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION .......................................... 14

A. DISTRICT CONTACTS ........................................................................................................ 14

B. SUBMITTAL OF RFP RESPONSE ........................................................................................ 14

C. RESPONSE FORMAT ......................................................................................................... 15

ATTACHMENTS

EXHIBIT A – RFP RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – CONSULTING AND PROFESSIONAL SERVICES AGREEMENT

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

EXHIBIT E – ANTICIPATED EXAMPLE PROJECTS REQUIRING SERVICES

EXHIBIT F – MAP OF DISTRICT WATER SERVICE AREA

EXHIBIT G – ENGINEERING STANDARD PRACTICE (ESP) 020.3 – COST ESTIMATING FOR

CONSTRUCTION

As-Needed Third-Party Cost Estimating, Constructability,

Scheduling and Contracting Advisory Services

RFP No. 565-26-001

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe as-needed

Engineering Design services being requested by the District.

East Bay Municipal Utility District (District) intends to award a 3-year contract (with 2

options to renew for one-year terms) to the selected Proposers that best meet the

District’s requirements. See below for details how specific work will be assigned via task

orders.

The purpose of this RFP is to develop a short list of pre-qualified respondents willing to

provide various engineering design services for water facilities on an as-needed basis.

EBMUD estimates the amount of engineering design services at approximately $1M per

year for term of 3 years, with 2 annual options to renew. The District anticipates

needing services for several larger/more complex task orders per year. Actual quantity

and frequency of requested services from any one consultant may vary. See Exhibit E for

examples of upcoming projects that we anticipate needing services for.

The East Bay Municipal Utility District is a publicly-owned agency that supplies drinking

water to 30 East Bay communities and treats wastewater generated by nine of these

communities.

As part of the drinking water system, EBMUD operates six water treatment plants

capable of filtering and processing more than 375 million gallons of water daily (MGD).

These water treatment plants are Upper San Leandro in Oakland, San Pablo in

Kensington, Sobrante in El Sobrante, and plants located in and named for Orinda,

Lafayette and Walnut Creek. In conjunction with these plants, the District operates and

maintains 4,200 miles of distribution pipeline, 123 pressure zones, 140 pumping plants,

177 reservoirs and other associated facilities integral to delivering quality water to its

customers.

The District’s Capital Improvement Program calls for new and upgraded water

infrastructure facilities to maintain quality standards, reliability, and to meet current

and future demands of our water distribution and treatment systems. The design of

these improvements is typically performed by District staff, or a combination of District

staff and consultants.

Additionally, the District maintains several administrative office facilities that are critical

to our day-to-day operations. As these facilities age, there is a need to upgrade certain

components of the buildings and facilities that may include plumbing, power/electrical,

HVAC, lighting, fire protection, security, elevator, treatment processes, electric vehicle

Page 3

As-Needed Third-Party Cost Estimating, Constructability,

Scheduling and Contracting Advisory Services

RFP No. 565-26-001

charging infrastructure, trenchless technology, and other complex or specialized

systems. The design of these upgrades is typically performed by specialized consultants.

This RFP solicitation includes these types of design services.

As part of the design process, the District may seek third-party review of design

drawings and specifications, cost estimating services, constructability review services,

and related engineering support for specific projects on an as-needed basis. Proposers

should have expertise in any of the identified categories listed in the Proposer

Experience section of the PROPOSER INFORMATION AND ACCEPTANCE form. The review

may include any of, or a combination of the numbered tasks below in Section I.C –

SPECIFIC REQUIREMENTS below and as summarized here:

Facilities:

Trenchless Technology

Pumping Plants

Reservoirs/Tanks

Rate Control Stations

Office Buildings

EV Infrastructure

Areas:

Constructability and

Scheduling Review

Value Engineering

Cost Estimating

Training

Engineering discipline(s):

Civil Engineering

Geotechnical Engineering

Structural Engineering

Mechanical Engineering

Electrical Engineering

Instrumentation Engineering

Process Engineering

Facilities/Building Engineering

Other (indicate on proposal form)

Once a proposer has been short listed, the District may enter into direct negotiations

(e.g., telephonic confirmation of current availability, staffing, and specific project costs)

and award agreements for specific work based on the demonstrated qualifications to

the respondent most qualified for a particular assignment based upon project or

discipline-specific technical experts that possess skill sets beyond District staff’s

capabilities or availability to perform the work. The Consultant will be expected to

prepare a written response for each project-specific proposal (task order).

The response to each task order proposal request is expected to be completed within

fourteen (14) business days of request. The task order response shall include a brief

description of the firm’s approach to the specific requested scope and shall include

estimated costs (based on the quoted proposal billing rates, broken down into hours by

classification) and estimated schedule (based on Consultant’s resources and

commitments). If the schedule does not meet District’s needs, District may request a

task order proposal from another Consultant. If schedule is acceptable, District will issue

a written authorization to proceed.

Page 4

As-Needed Third-Party Cost Estimating, Constructability,

Scheduling and Contracting Advisory Services

RFP No. 565-26-001

Task orders will vary in scale and required expertise and may require a combination of

or all of the civil/structural/mechanical/electrical engineering disciplines. Work will be

distributed among the selected firms or teams based on review of assigned team

members qualifications and expertise relating to particular projects, the firm’s past

performance on District projects, and responsiveness, at the discretion of the District.

B. PROPOSER QUALIFICATIONS

1. Proposer Minimum Qualifications

a. Proposer, Proposer’s principal, or Proposer’s staff shall have been

regularly engaged in the business of providing Cost Estimating,

Constructability Review, Value Engineering, Scheduling Review, and other

Engineering Design services for at least three (3) years in the specific

specialty(ies) indicated by the Proposer in the PROPOSER INFORMATION

AND ACCEPTANCE section in Exhibit A.

b. Proposer shall possess all permits, licenses, and professional credentials

necessary to perform services as specified under this RFP.

c. Proposer’s staff and project manager shall be available for on-call services.

The primary office locations of proposed project manager and key team

members shall be within 3 hours of the District’s service area (see Exhibit

F), and staff shall be able to travel to any site within this area. Proposers

shall be able to meet timelines as specified in C. SPECIFIC REQUIREMENTS

below.

C. SPECIFIC REQUIREMENTS

Typical task order requests may include any or some combination of the tasks described

below. The proposer shall address how they would approach a range of expected

engineering design services for water infrastructure and/or facilities projects. The RFP

response shall also indicate typical splits of work among different job classifications and

any details on use of subconsultants. Acceptable timelines for deliverables will vary

depending on the scope and scale of each task order; however, general expectations

have been outlined below.

Task 1 – Facility/Site Visits

The Consultant shall participate in a walking tour of the facility with District staff to

better understand the site conditions, space constraints and limitations involved; take

photos and measurements; and discuss the scope of the project, possible staging and

lay-down areas, concerns/needs of facility staff, and how on-going operations may

Page 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP - As-Needed Third-Party Cost Estimating, Constructability, Scheduling and Contracting Advisory Services

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