RFP 03-27 ARENA REFRIGERATION SYSTEM REPLACEMENT
| Agency: | City of Concord |
|---|---|
| State: | New Hampshire |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Aug 14, 2026 |
| Due Date: | Sep 9, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
| Bid Title: |
RFP 03-27 ARENA REFRIGERATION SYSTEM REPLACEMENT
|
| Category: | Contractor Services |
| Status: | Open |
|
Attachment Preview
RFP 03-27
City of Concord, New Hampshire
Purchasing Division
EVERETT ARENA REFRIGERATION
SYSTEM REPLACEMENT
Prepared for, and in coordination with
GENERAL SERVICES EVERETT ARENA
Contract
Proposal Documents
Specifications
Firm: __________________
DUE DATE/TIME: SEPTEMBER 9, 2026 NOT LATER THAN 2:00 PM
TABLE OF CONTENTS
Table of Contents.......................................................................................... 2
Request for Proposals................................................................................... 3
I. STATEMENT OF WORK
Instructions to Proposers.............................................................................. 5
Terms and Conditions................................................................................. 15
Proposal Submission Checklist .................................................................. 16
II. CITY REQUIRED FORMS
Qualifications Statement............................................................................. 17
Price Proposal Form .................................................................................. 19
Specifications Exception Form ................................................................... 21
Form W-9.................................................................................................... 22
Indemnification Agreement......................................................................... 23
Insurance Requirements ............................................................................. 24
III. EXHIBITS
Notice of Award ......................................................................................... 25
Agreement ................................................................................................... 26
Notice to Proceed ....................................................................................... 29
Payment Bond ............................................................................................. 30
Performance Bond ...................................................................................... 33
No Proposal Questionnaire ........................................................................ 36
IV. APPENDIX ...........................................................................................................
TTG Mechanical Room Plans
RFP 03-27
Arena Refrigeration System Replacement
Page 2
City of Concord, New Hampshire
PURCHASING DIVISION
311 NORTH STREET
CONCORD, NH 03301
(603) 230-3664 FAX: (603) 230-3656
REQUEST FOR PROPOSALS
The City of Concord, NH is seeking proposals for replacing the refrigeration system at the
Douglas N. Everett Arena located at 15 Loudon Road, Concord, NH. Construction is
scheduled for the Spring/Summer 2027.
The Purchasing Division, located at the Combined Operations & Maintenance Facility, 311
North State Street, Concord, New Hampshire 03301, will receive sealed proposals for
“RFP 03-27 Arena Refrigeration System Replacement” until 2:00 PM on September 9,
2026.
An overview and detailed specifications are provided later in the Request for Proposal
(RFP).
Proposals must be received no later than 2:00 PM on September 9, 2026 from interested
contractors to be eligible for consideration by the City. Each proposal shall be submitted to
the Purchasing Division, City of Concord, Combined Operations Maintenance
Facility, 311 North State Street, Concord, NH 03301 in a sealed envelope which is
clearly marked,
"RFP 03-27 Arena Refrigeration System Replacement”
Requests may be issued only by the Purchasing Manager, or her designee, to authorized
firms, and are not transferable unless authorized by the Purchasing Manager or her
designee.
Copies of RFP 03-27 are available online at the City of Concord NH website at
www.concordnh.gov/Purchasing and on Concord FTP Site at https://ftp.concordnh.gov
Account: vendor
Password: Concord1
There will be a mandatory contractor walk through on August 27, 2026 at 9:30 am, 15
Loudon Rd., Concord, NH 03301
RFP 03-27
Arena Refrigeration System Replacement
Page 3
All proposals received will be considered confidential and not available for public
review until after a vendor has been selected.
The City reserves the right to reject any or all proposals or any part thereof, to waive any
formality, informality, information or errors in the proposal, to accept the proposal
considered to be in the best interest of the City, or to purchase on the open market if it is
considered in the best interest of the City to do so. Failure to submit all information called
for and/or submission of an unbalanced proposal are sufficient reasons to declare a
proposal as non-responsive and subject to disqualification.
All proposals are advertised, at the City’s discretion, in various publications and are posted
publicly as detailed below:
Name
City of Concord,
NH
Associated
General
Commissioning
Agent (CxA)s
Euna OpenBids
Construction
Summary of NH
Bid Ocean
Dodge Data &
Analytics
New England
Construction
News - CDC
News
Advertising
Medium
Posted on
City Website
and in City
Hall Lobby
Bid House
eBid
Bid House
Bid House
Bid House
Bid House
Address
311 North State
Street, Concord NH
033301
48 Grandview
Drive, Bow NH
03304
Web-based only
734 Chestnut St,
Manchester NH
03104
PO Box 40445,
Grand Junction, CO
81501
300 American
Metro Blvd, Suite
185, Hamilton, NJ
08619
100 Radnor Rd S-
102, State College,
PA 16801
Phone/Fax
603.230-3664
603.230.3656(fax)
603.225.2701
603.226.3859(fax)
Join OpenBids for
free at
https://www.demand
start.com/registration
603.627.8856
603.627.4524(fax)
866.347.9657
877.356.9704(fax)
607.898.2053
1.800.652.0008
1.888.285.3393(fax)
Email and Web Address
twaterman@concordnh.gov
www.concordnh.gov/purchasing
plansroom@agcnh.org
www.agcnh.org
https://www.demandstar.com/app/ag
encies/new-hampshire/city-of-
concord/procurement-
opportunities/b2a9a744-d808-4b29-
9cb3-103bb077c029/
info@constructionsummary.com
www.constructionsummary.com
bids@bidocean.com
www.bidocean.com
dodge.bidding@construction.com
www.construction.com
ENR.products@bnpmedia.com
www.enr.com
CITY OF CONCORD, NEW HAMPSHIRE
__________________________________________
Don Mathews, Purchasing Agent
Date: August 13, 2026
RFP 03-27
Arena Refrigeration System Replacement
Page 4
I. STATEMENT OF WORK
INSTRUCTIONS FOR PROPOSERS
1. GENERAL:
The City of Concord, New Hampshire (hereafter referred to as the CITY), is
seeking proposals for replacing the refrigeration system at the Douglas N. Everett
Arena located at 15 Loudon Road, Concord, NH. Construction is scheduled for
the Spring/Summer 2027.
.
See the Section titled SCOPE OF SERVICES for additional information.
The CITY’S selection committee will review proposals from responding
contractors. Selection of the contractor shall be based on the criteria and weighting
detailed in Section 3 below.
2. PROPOSAL SUBMISSION:
In order to be considered responsive, proposals must be submitted in one (1)
original to Don Mathews, Purchasing Agent, Combined Operations & Maintenance
Facility, 311 North State Street, Concord, New Hampshire, 03301, Telephone (603)
230-3666.
Proposals may be submitted electronically through Euna OpenBids at
https://www.demandstar.com/app/agencies/new-hampshire/city-of-
concord/procurement-opportunities/b2a9a744-d808-4b29-9cb3-103bb077c029/
Proposals may also be submitted by mail, courier or in-person and shall be
delivered to:
Don Mathews, Purchasing Agent
Combined Operations Maintenance Facility
311 N. State St.
Concord, NH 03301
It is the sole responsibility of the Contractor to ensure that their submission includes
all required documents, is submitted in the proper manner, and prior to the deadline
for submittal of proposals. It is recommended that the Offerors thoroughly reviews
their submittal in its entirety to ensure that all portions follow all requirements
stated in this Request for Proposals.
3. EVALUATION CRITERIA:
Each proposal will be evaluated using the following criteria:
RFP 03-27
Arena Refrigeration System Replacement
Page 5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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See Also
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