2026-37 RFP ARCHITECTURAL SERVICES

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Tattnall County
Board of Commissioners
REQUEST FOR PROPOSALS
Pursuant to O.C.G.A. 36-91-20 et.
seq.
2026-37
Professional Architectural Services Proposal
Tattnall County, Georgia
April 13, 2026
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ADVERTISEMENT FOR
REQUEST FOR PROPOSALS
Tattnall County, Georgia publicly advertises its intention to contract for the procurement of
professional services of a firm to perform architectural services associated with construction of a
new EMA Facility and renovation of various other Tattnall County properties.
This Notice further advertises a Request for Competitive Sealed Proposals from qualified firms
pursuant to O.C.G.A. 36-91-20 et. Seq. for "Professional Architectural Services," dated April
13, 2026. In this regard, all interested persons desiring to contract with the County for these
services shall submit sealed proposals marked "2026-37 Architectural Services" regarding the
same to the Tattnall County Board of Commissioners at its offices located at 108 W. Brazell Street,
Reidsville, GA 30453 no later than Wednesday, April 29, 2026 no later than 9:00 a.m. at such time
and place all sealed proposals shall be opened so as to avoid disclosure of contents to competing
offerors.
Copies of RFP materials are available in printed or electronic form (whole complete sets only)
from the Tattnall County Board of Commissioners Office, 108 W. Brazell Street, Reidsville,
Georgia 30453, telephone number 912-557-4335 or email smills@tattnallcountyga.gov.
Interested parties are directed to review the complete set of RFP documents for complete and
inclusive RFP requirements.
Tattnall County reserves the right to reject any or all proposals and to waive technicalities and
informalities in the proposal process.
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1. PURPOSE
The Tattnall County Board of Commissioners ("Owner") is seeking proposals from
qualified firms for architectural services to provide design, engineering, and construction
administration services for a new EMA facility 10,000 SF and renovation of various other
county properties. The successful offeror will work with a designated committee to plan for
and design final construction drawings, associated approvals, and assist with the monitoring
of activities during the construction phase to ensure final completion and project close-out
consistent with the final plans and drawings subject to the construction contract(s). All
transactions made necessary by this RFP, as well as the proposal documents shall be subject
to the approval of the owner. The owner has conducted preliminary space planning activities
which will need to be confirmed as part of this process.
2. SERVICES
The services being sought pursuant to this RFP shall include all professional tasks which
have as their objective the design, production of technical documents, and construction
administration necessary to provide owner (subject to constraints imposed by the project
budgets) with a complete and properly functioning facility suitable for the purposes
intended. Such services shall include, by way of illustration and not limitation, architectural
design, interior design, civil engineering, landscape and irrigation design, structural
engineering, plumbing engineering, mechanical engineering, electrical engineering,
security systems, building access design, fire alarm and fire protection design, signage
design, technology systems design, FF & E services, construction monitoring and
administration (to also include public bidding/proposal administration.), and bidding
services. The successful offeror will be required to perform these services in coordination
and collaboration with any owner designated construction committees which may apply.
The successful offeror will also work to insure compliance with all applicable Federal, State,
and local, codes and ordinances.
3. DEFINED TERMS.
In addition to the terms defined elsewhere in this RFP, the following terms shall have the
meanings indicated below, which are applicable to both the singular and plural thereof.
(a) Addenda - Graphic or written documents issued by the Owner prior to the opening of
Proposals intended to clarify, revise, add to, or delete information in the original
Proposal Documents or in previous addenda.
(b) Offeror - One who submits a Proposal directly to Owner as distinct from a sub- offeror
of sub-bidder, who submits a proposal to an Offeror.
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(e) Proposal - A complete and properly signed offer to perform the services for the prices
stipulated in the form submitted by the Offeror in accordance with the Proposal
Documents.
(f) Proposal Documents - Shall collectively refer to this RFP, the Project Program, and
all contracts, instruments, or other documents specifically made a part of this RFP or
otherwise contemplated to be entered into between the Owner and the Successful
Offeror in connection with the Project.
(g) Successful Offeror - The responsible and responsive Offeror who's Proposal the
Owner determines to be most advantageous to Owner (based on Owner's evaluation as
hereinafter provided) and to whom Owner makes an award.
Additionally, for purposes this RFP, "herein," "hereby," "hereunder," hereof,"
"hereinbefore," "hereinafter" and other equivalent words refer to this RFP and not solely to
the portion thereof in which any such word is used, and "including" or "include" means
including without limitation.
4. RESTRICTED COMMUNICATION.
From the issue date of this RFP until a Successful Offeror is selected and the selection is
announced and Proposal Documents are executed, Offerors are not allowed to communicate
with any employees of the Owner, the Board, or members of the Selection Committee with
respect to this RFP or the Project, except for (i) submission of questions as authorized by this
RFP, (ii) during the pre-proposal conference if applicable, (iii) during any scheduled and
authorized interviews for purposes of evaluation(if applicable), and (iv) during authorized
negotiations following opening of the Proposals. For violation of this provision, the Owner
reserves the right to reject the Proposal of the offending Offeror.
5. SCHEDULE OF RFP EVENTS.
The following Schedule of Events represents the Owner's best estimate of the schedule that
will be followed. All times indicated are prevailing times in Tattnall County, Georgia. The
Owner reserves the right to adjust the schedule as it deems necessary or convenient.
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Estimated Schedule of Events Projected Date Projected Time
Deadline for submission /Opening of Proposals April 29, 2026 9:00 AM
Selection Committee Concludes Proposal Evaluations April 30, 2026 N/A
Project Award May 4, 2026 N/A
6. PROPOSAL FORM AND CONTENT.
All Proposals shall be prepared in accordance with this RFP, and shall include the following;
(i) Statement of Qualifications with appropriate subsections (ii) Proposal form including
professional fees and expenses (see Exhibit A); (iii) Authorization to Investigate (see Exhibit
B); (iv) a Statement Pursuant to O.C.G.A. 36-91-21(d) (see Exhibit C); (v) Contractor
Affidavit and Agreement (see Exhibit D); and all other items or documents required or
authorized by this RFP. Offerors must be sure to execute all required exhibits of this package.
Offerors must provide one (1) original, and three (3) hard copies of the completed Proposal
for a total of four (4) sets of the Proposal. Each such set shall be identical and include a
transmittal letter. Proposals must be typed on standard (8 12" x 11") paper. All Proposals
shall be prepared simply, succinctly, and economically, to provide a straightforward and
concise description of the matters requested. Emphasis must be on completeness, relevance,
and clarity of content. To expedite the review of Proposals, it is essential that Offerors follow
the format and instructions set forth herein. The Proposal shall be signed as follows:
(a) A Proposal submitted by a partnership shall list the names of all partners and shall be
signed in the partnership name by one of the authorized members of the partnership. If
there is no partner who is a Georgia resident, the name and address of an entity
designated to receive service of process for the partnership in Georgia must be
provided.
(b) A Proposal submitted by a corporation, limited liability company, or other legal entity
not a partnership shall be signed under the legal name of the entity by the officer,
manager, or other person(s) duly authorized to bind said entity. The name of each
person signing the proposal shall be typed or printed below the signature. If not a
Georgia corporation, there must also be evidence that the corporation is authorized to
transact business in Georgia.
(c) A Proposal from an individual who is not a Georgia resident shall provide the name
and address of an entity in Georgia with the authority to accept service of process for
the individual.
(d) All names must be typed or printed in ink below the signature.
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(e) The address, email address, facsimile, and telephone number for communications
regarding the Proposal must be shown.
7. EXAMINATION OF PROPOSAL DOCUMENTS, OTHER DATA, AND PROJECT
(a) It is the responsibility of each Offeror before submitting a Proposal:
(i) To examine and study thoroughly the Proposal Documents and other related data
identified in the Proposal Documents;
(ii) To become familiar with and satisfy Offeror as to all federal, state, and local laws
and regulations that may affect cost, progress, or performance of the services
requested;
(iii) To study and carefully correlate Offeror's knowledge and observations with the
Proposal Documents and such other related data; and
(iv) To promptly notify Owner of all conflicts, errors, ambiguities, or discrepancies
which Offeror has discovered in or between the Proposal Documents and such
other related documents.
(v) To agree at the time of submitting its Proposal that no further examinations,
investigations, explorations, tests, studies, or data are necessary for the
determination of its Proposal for performance of the services requested at the
price proposal and within the times and in accordance with the other terms and
conditions of the Proposal Documents.
(vi) To determine that the Proposal Documents are sufficient to indicate and convey
understanding of all terms and conditions for the performance of the services
requested.
(b) The submission of a Proposal will constitute an incontrovertible representation by
Offeror that Offeror has complied with every requirement of this Section 7, that without
exception, the Proposal is premised upon performing and furnishing the services and
materials required by the Proposal Documents and applying any specific means,
methods, techniques, sequences, and procedures that may be shown or indicated or
expressly required by the Proposal Documents; that Offeror has given the Owner
written notice of all conflicts, errors, ambiguities, and discrepancies that Offeror has
discovered in the Proposal Documents and the written resolutions thereof by Owner
are acceptable to Offeror; and that the Proposal Documents are generally
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sufficient to indicate and convey understanding of all terms and conditions for
performing and furnishing the Work.
8. SUBCONTRACTORS, SUPPLIERS, AND OTHERS.
(a) Offerors are required to furnish to the Owner a listing of all subcontractors proposed to
be used by said Offeror in conjunction with the project. Such a list shall be accompanied
by an experience statement with pertinent information regarding similar projects and
other evidence of qualification for each such subcontractor if requested by the Owner.
If the Owner has reasonable objection to any proposed subcontractor the Owner may,
before an award is made, request the apparent Successful Offeror to submit a substitute,
in which case the apparent Successful Offeror shall submit an acceptable substitute,
and said Offeror's Proposal price will be increased (or decreased) by the difference in
cost occasioned by such substitution, and the Owner may consider such price
adjustment in evaluating Proposals and making the contract award.
(b) If the apparent Successful Offeror declines to make any such substitution, the Owner
may award the Contact to the Offeror who submitted the next most advantageous offer
to the Owner that proposes to use acceptable subcontractors in connection with the
Project. Any subcontractor so listed and against which the Owner makes no written
objection prior to awarding the subject contract will be deemed acceptable to the
Owner, subject to revocation of such acceptance after execution of all the Proposal
Documents as provided therein.
(c) The Successful Offeror shall not be required to employ any subcontractor against
whom the Successful Offeror has reasonable objection.
9. INTERPRETATIONS AND ADDENDA.
(a) All questions about the meaning or intent of the Proposal Documents are to be directed
to the project officer. The Offeror shall do so in writing or by e-mail and be responsible
for its prompt delivery. Interpretations or clarifications considered necessary by the
officer in response to such questions will be issued by Addenda mailed or otherwise
delivered (e.g., electronic mail, posting on website, facsimile, etc.) to all prospective
Offerors having received the Proposal Documents. Only questions answered by formal
written Addenda will be binding. The Owner nor project officer will be responsible for
any oral instructions and oral or other interpretations or clarifications not issued in
writing as specified herein will be without legal effect.
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(b) Subject to O.C.G.A. 36-91-20(d), the Owner expressly reserves the right to revise,
amend or otherwise change, at any time, all the terms and requirements for Proposals
set forth herein as deemed advisable by the Owner.
(c) Questions about any aspect of the Proposal Documents or the Project shall be submitted
in writing (e-mail is preferable) to:
Sheila R. Mills
E-mail: smills@tattnallcountyga.gov
Tattnall County Board of Commissioners
Mail: PO Box 25, Reidsville, GA 30453
(d) It shall be the Offeror's responsibility to confirm that it has received all Addenda issued
by the Owner pursuant to this RFP, notwithstanding any failure in delivery or
notification of said Addenda to Offeror. By submitting its Proposal, Offeror shall be
deemed to have received all such Addenda and be fully apprised of their contents.
10. SUBMITTAL OF PROPOSALS.
(a) Proposals shall be submitted at the offices of the Board located 108 W. Brazell Street,
Reidsville, Georgia 30453 prior to the time specified in the Schedule of RFP Events,
and shall be enclosed in a sealed envelope marked "2026-37 RFP Architectural
Services", and name and address of the Offeror, and other required documents. If the
Proposal is sent through the mail or other delivery system, the sealed envelope shall be
enclosed in a separate envelope with the notation "PROPOSAL ENCLOSED 2026-
37 Architectural Services" on the face of it.
(b) Each Offeror is responsible for seeing that the Owner receives its Proposal not later
than the advertised time set for the submission deadline for the Proposals. Unless otherwise
stipulated by the Owner by appropriate Addendum, the attendance of Offerors at the
Proposal opening shall not be required.
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11. MODIFICATION AND WITHDRAWAL OF PROPOSALS.
(a) Proposals may be modified or withdrawn by an appropriate document duly executed
(in the manner that a Proposal must be executed) and delivered to the place where
Proposals are to be submitted at any time prior to the opening of proposals.
(b) Once Proposals have been opened, Proposals may only be withdrawn for appreciable
error in accordance with (and as limited by) O.C.G.A. 36-91-52, and only upon duly
signed, written notice actually received by the Owner prior to award of the contract and
not later than 48 hours after the opening of the Proposals, excluding Saturdays,
Sundays, and legal holidays. Thereafter, that Offeror will be disqualified from further
consideration.
12. STATEMENT OF QUALIFICATIONS
A Statement of Qualifications shall be included and made a part of the Proposal. The content
of said Statement of Qualifications must be categorized and numbered as outlined below,
and responsive to all requested information:
A. Description and Resources of Firm
1. Basic Company Information. Provide company contact information including e-
mail address, and company website (if available). Identify the location of the
office from which services will be managed and this office's proximity to the
Project location. Provide form of ownership, including state of residency or
incorporation, and number of years in business. Identify whether the firm is a
sole proprietorship, partnership, corporation, limited liability corporation (LLC),
joint venture, or other legal organizational structure.
2. Firm History. Describe the history and growth of the firm. Provide general
information about the firm's history, including disciplines and numbers and
classifications of employees, and locations and staffing of offices.
3. Litigation History. Provide information concerning any litigation that the firm
has been involved with in the past ten (10) years with clients where the firm was
found responsible or paid settlement charges? List any active or pending
litigation and explain its nature and status. List any active claims against your
firm or against clients where your firm is named.
4. Involuntary Terminations. Provide information as to whether the firm, or member
thereof, has ever been involuntarily removed from a contract or failed to complete
a contract as assigned.
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B. Experience and qualifications
Provide information on the firm's experience providing services for projects and
clients of comparable size, function, and complexity.
1. Describe no more than five (5) and no less than three (3) projects, in
order of most relevant to least relevant, which demonstrate the firm's
capabilities to perform the scope at hand. For each project, the following
information shall be provided:
a. Owner's and user's name, location, and dates of project.
b. Description of services provided.
c. Information on successes achieved by your firm.
d. Respective owner's and user's stated satisfaction in service from your
firm. Provide any client-written letters of reference/recommendation
about the firm's performance.
e. Owner's and user's contact information (current address and phone
number).
C. Statement of Suitability.
1. Provide any information that may serve to differentiate the firm from other firms
in suitability for the services contemplated in this RFP. Include all unique
qualifications the firm feels are especially relevant to the Project.
2. Provide information on current and projected workloads of the firm and any
potential impact on the services to be provided in connection with the Project.
3. Provide evidence of your firm's ability to deliver the Project in a timely manner
consistent with this RFP with the least risk of delay or dispute.
4. Provide information on any special, relevant, innovative, or unique qualifications
for the requested scope of services.
5. Provide information on any management techniques or methodologies offered by
the firm that may be particularly suitable for the required services.
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