RFP 2026-02-AP - Terminal Apron Expansion

Specifications and Contract
Documents
Terminal Apron Expansion
Issued for Bid
Garver Project No. 2503117
PREPARED FOR
City of DeFuniak Springs, FL
June 5, 2026

DeFuniak Springs Municipal Airport (54J)
Terminal Apron Expansion
00 00 01 CERTIFICATIONS
TERMINAL APRON EXPANSION
GARVER PROJECT NO. 2503117
CITY OF DEFUNIAK SPRINGS PROJECT NO.
I hereby certify that the applicable portions of this project plans and specifications were
prepared by me or under my direct supervision and that I am a duly Licensed Engineer under
the laws of the State of Florida.
The below named professional engineer is responsible for the listed specifications in
accordance with the Rule 61G15-23.004, F.A.C.
APPLICABLE DIVISION OR
SEAL AND SIGNATURE
PROJECT RESPONSIBILITY
SS-110
SS-120
22-11-00
C-100
C-102
C-105
P-101
P-152
P-154
This item has been digitally signed and sealed by Matthew J. P-211
Serynek, P.E. on the date adjacent to the seal. Printed copies of P-403
this document are not considered signed and sealed. The P-602
signature must be verified on any electronic copies. P-603
P-620
T-905
GARVER, LLC CERTIFICATE OF AUTHORIZATION:
FL ENGINEERING BUSINESS REGISTRY LICENSE NO. 36926
Licensure Date: 03/16/2023
Issued for Bid 00 00 01-1 Garver Project No. 2503117

DeFuniak Springs Municipal Airport (54J)
Terminal Apron Expansion
TERMINAL APRON EXPANSION
00 01 10 TABLE OF CONTENTS
CONTRACT DOCUMENTS AND GENERAL REQUIREMENTS
BIDDING REQUIREMENTS
00 00 01 CERTIFICATIONS
00 01 10 TABLE OF CONTENTS
00 11 00 ADVERTISEMENT FOR BIDS
00 21 00 INSTRUCTIONS TO BIDDERS
00 22 13 BIDDER'S CHECKLIST OF REQUIRED ITEMS
00 41 00 BID FORM
00 43 13 BID BOND
00 43 36 LIST OF PROPOSED SUBCONTRACTORS
00 43 43 WAGE RATES
00 45 13 QUALIFICATIONS STATEMENT
00 45 46 BIDDER CERTIFICATIONS
CONTRACT DOCUMENTS
00 51 00 NOTICE OF AWARD
00 52 00 CONTRACT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION
CONTRACT
00 55 00 NOTICE TO PROCEED
00 61 13 PERFORMANCE BOND
00 61 16 PAYMENT BOND
00 65 16 CERTIFICATE OF SUBSTANTIAL COMPLETION
CONDITIONS OF THE CONTRACT
00 72 00 FAA GENERAL PROVISIONS
00 73 00 SPECIAL PROVISIONS
TECHNICAL SPECIFICATIONS
C-100 CONTRACTOR QUALITY CONTROL PROGRAM (CQCP)
C-102 TEMPORARY AIR AND WATER POLLUTION, SOIL EROSION, AND SILTATION
CONTROL
C-105 MOBILIZATION
P-101 PREPARATION/REMOVAL OF EXISTING PAVEMENTS
P-152 EXCAVATION, SUBGRADE, AND EMBANKMENT
P-154 SUBBASE COURSE
P-211 LIME ROCK BASE COURSE
P-403 ASPHALT MIX PAVEMENT
P-602 EMULSIFIED ASPHALT PRIME COAT
P-603 EMULSIFIED ASPHALT TACK COAT
P-620 RUNWAY AND TAXIWAY MARKING
T-905 TOPSOIL
SUPPLEMENTAL SPECIFICATIONS
01 00 00 CHANGES TO FDOT SPECS
SS-110 STANDARD SPECIFICATIONS
SS-120 CONSTRUCTION SAFETY AND SECURITY
22-11-00 VALVES, HYDRANTS AND ACCESSORIES
APPENDIX
CSPP CONSTRUCTION SAFETY AND PHASING PLAN
Issued for Bid 00 01 10-1 Garver Project No. 2503117

DeFuniak Springs Municipal Airport (54J)
Terminal Apron Expansion
PAGE INTENTIONALLY LEFT BLANK
Issued for Bid 00 01 10-2 Garver Project No. 2503117

DeFuniak Springs Municipal Airport (54J)
Terminal Apron Expansion
CITY OF DEFUNIAK SPRINGS
DeFuniak Springs, Florida
TERMINAL APRON EXPANSION
Owner Project No.
00 11 00 ADVERTISEMENT FOR BIDS
Sealed bids for TERMINAL APRON EXPANSION, to be constructed for CITY OF DEFUNIAK SPRINGS
will be received at the office of the CITY OF DEFUNIAK SPRINGS CITY HALL and addressed to 1350
Baldwin Ave, P.O. Box 685, DeFuniak Springs, FL 32435, until 1:00 PM CT on TUESDAY, JULY 14,
2026, at which time the bids shall be publicly opened and read aloud. All bids must be sealed and shall be
clearly marked on the outside of the envelope, "City Clerk: Sealed Bid - RFP 2026-02-AP Terminal Apron
Expansion."
A NON-mandatory Pre-Bid Conference will be held on TUESDAY JUNE 23, 2026 at 11 AM CST at the
DeFuniak Springs Municipal Airport, 183 Gene Hurley Road, DeFuniak Springs, FL 32435 (850) 892-
2000. Each bidder shall be limited to three personnel per organization.
The Project consists of expansion of the terminal apron at DeFuniak Springs Municipal Airport
(54J).
Bids will be received for a single prime contract. Bids shall be on a unit price basis, as indicated in the Bid
Form.
Digital copies of the bid documents are available at the City of DeFuniak Springs website at
https://www.defuniaksprings.net/1230/Bids-RFPs.
Bids shall be accompanied by a bid security in accordance with the Instructions to Bidders. The successful
Bidder must furnish Performance and Payment Bonds in accordance with the Contract Documents.
All questions or requests for clarification regarding this project shall be submitted in writing to THE CITY
CLERK at CITYCLERK@DEFUNIAKSPRINGS.NET no later than TUESDAY JUNE 30,2026 at 5:00 PM (local
time). Questions received after this deadline will not be addressed. Responses to all timely submitted
questions will be issued in the form of written addenda. Any addenda to this solicitation will be released no
later than TUESDAY JULY 7, 2026 AT 5:00 PM CST.
Bidders must be licensed to perform work within the state of Florida.
Federal Requirements for Federally Funded Projects. This Project is being partially funded under the
Federal Aviation Administration (FAA) Airport Improvement Program (AIP). Contractors must comply with
specific federally required provisions as listed herein and contained in the contract documents. The following
federal provisions are incorporated in this solicitation by reference:
* Buy American Preference (49 USC 50101)
* Civil Rights - Title VI Assurances (78 Stat. 252, 42 USC 2000d to 2000d-4)
* Davis-Bacon Requirements (2 CFR 200, Appendix II(D), 29 CFR Part 5)
* Debarment and Suspension (2 CFR part 180 (Subpart C), 2 CFR part 1200, DOT Order
4200.5)
* Lobbying and Influencing Federal Employees (31 USC 1352, 2 CFR part 200 Appendix
II(J), 49 CFR part 20 Appendix A)
* Procurement of Recovered Materials (2 CFR 200.322, 40 CFR part 247, Solid Waste
Disposal Act)
Issued for Bid 00 11 00-1 Garver Project No. 2503117

DeFuniak Springs Municipal Airport (54J)
Terminal Apron Expansion
* Prohibition of Covered Unmanned Aircraft Systems (UAS) (FAA Reauthorization Act of
2024 (Public Law 118-63), Section 936 49 U.S.C. 44801
Civil Rights Title VI Assurance
As a condition of a grant award, the CITY OF DEFUNIAK SPRINGS shall demonstrate that it complies with
the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq) and implementing
regulations (49 CFR part 21) including amendments thereto, the Airport and Airway Improvement Act of
1982 (49 U.S.C. 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. 794 et seq.), the Americans with Disabilities Act of 1990 (42 U.S.C.
12101, et seq.), U.S. Department of Transportation and Federal Aviation Administration (FAA)
Assurances, and other relevant civil rights statutes, regulations, or authorities, including any amendments
or updates thereto. This may include, as applicable, providing a current Title VI Program Plan to the FAA
for approval, in the format and according to the timeline required by the FAA, and other information about
the communities that will be benefited and impacted by the project. A completed FAA Title VI Pre-Grant
Award Checklist is required for every grant application, unless excused by the FAA. The CITY OF
DEFUNIAK SPRINGS shall affirmatively ensure that when carrying out any project supported by this grant
that it complies with all federal nondiscrimination and civil rights laws based on race, color, national origin,
sex, creed, age, disability, genetic information, in consideration for federal financial assistance. The
Department's and FAA's Office of Civil Rights may provide resources and technical assistance to recipients
to ensure full and sustainable compliance with Federal civil rights requirements. Failure to comply with civil
rights requirements will be considered a violation of the agreement or contract and be subject to any
enforcement action as authorized by law.
Disadvantaged Business Enterprise
The requirements of 49 CFR part 26 including any amendments thereto apply to this contract. It is the policy
of the CITY OF DEFUNIAK SPRINGS to practice nondiscrimination based on race, color, sex, or national
origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying
under this solicitation regardless of business size or ownership.
Federal Fair Labor Standards Act
All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29
CFR part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given
in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and
part-time workers.
The Contractor has full responsibility to monitor compliance to the referenced statute or regulation. The
Contractor must address any claims or disputes that arise from this requirement directly with the U.S.
Department of Labor - Wage and Hour Division.
Trade Restriction Certification
By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract,
the Offeror -
1) is not owned or controlled by one or more citizens of a foreign country included in the list of
countries that discriminate against U.S. firms as published by the Office of the United States
Trade Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that
is a citizen or national of a foreign country included on the list of countries that discriminate
against U.S. firms as published by the USTR; and
3) has not entered into any subcontract for any product to be used on the Federal project that
is produced in a foreign country included on the list of countries that discriminate against U.S.
firms published by the USTR.
Issued for Bid 00 11 00-2 Garver Project No. 2503117

DeFuniak Springs Municipal Airport (54J)
Terminal Apron Expansion
This certification concerns a matter within the jurisdiction of an agency of the United States of America and
the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under
Title 18 USC 1001.
The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns
that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by
reason of changed circumstances. The Contractor must require subcontractors provide immediate written
notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed
circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49
CFR 30.17, no contract shall be awarded to an Offeror or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country included
on the list of countries that discriminate against U.S. firms published by the USTR; or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a
foreign country on such USTR list; or
3) who incorporates in the public works project any product of a foreign country on such USTR
list.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order
to render, in good faith, the certification required by this provision. The knowledge and information of a
contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision
for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification
of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that
discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification
is erroneous.
This certification is a material representation of fact upon which reliance was placed when making an award.
If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the
Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or
subcontract for default at no cost to the Owner or the FAA.
Bids must remain in effect for 90 days after the bid opening date. Within 90 days from the bid date, the
Owner may award the contract to the lowest responsive, responsible Bidder or reject any or all Bids for the
Project.
The CITY OF DEFUNIAK SPRINGS reserves the right to reject any or all Bids, to waive irregularities in the
Bids and bidding deemed to be in the best interests of the CITY OF DEFUNIAK SPRINGS, and to reject
nonconforming, nonresponsive, or conditional bids.
END OF ADVERTISEMENT FOR BIDS
Issued for Bid 00 11 00-3 Garver Project No. 2503117

DeFuniak Springs Municipal Airport (54J)
Terminal Apron Expansion
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Issued for Bid 00 11 00-4 Garver Project No. 2503117

DeFuniak Springs Municipal Airport (54J)
Terminal Apron Expansion
00 21 00 INSTRUCTIONS TO BIDDERS
ARTICLE 1 - DEFINED TERMS
1.01 Terms used in these Instructions to Bidders not otherwise defined have the meanings indicated in
the General Provisions. Additional terms used in these Instructions to Bidders have the meanings
indicated below which are applicable to both the singular and plural thereof:
A. Successful Bidder - The lowest responsible, Bidder submitting a responsive Bid to whom
Owner (on the basis of Owner's evaluation as hereinafter provided) makes an award.
B. Issuing Office - The office from which the Bidding Documents are to be issued.
ARTICLE 2 - COPIES OF BIDDING DOCUMENTS
2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number
and format stated in the advertisement or invitation to bid.
2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer
assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets
of Bidding Documents.
2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so
only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any
other use.
ARTICLE 3 - QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, Bidder shall submit written evidence
establishing its qualifications such as financial data, previous experience, and present
commitments, as detailed in Section 00 45 13 Qualifications Statement, which must be completed
in ink and returned for evaluation with the Bid, along with any Owner required documentation.
Owner will review the submitted information to determine which contractors are qualified to bid on
the Work.
3.02 The criteria which will be used to determine the lowest responsive and responsible Bidder are as
follows:
A. Responsive Bidder: Means a Bidder who has submitted a Bid which conforms in all material
respects to the Bidding Documents.
B. Responsible Bidder: Means a Bidder who has the capacity and capability in all respects to
perform fully the contract requirements and who has the integrity and reliability to assure good
faith performance. Among factors to be considered in determining whether the Bidder meets
these standards, are:
1. financial, material, equipment, facility, and personnel resources and expertise necessary
to meet contractual requirements;
2. a record of integrity;
3. a record of successful completion, defined as, completion of a project within a reasonable
time and budget;
4. qualified legally to contract with the Owner, and;
5. has not failed to supply any necessary information in connection with the inquiry
concerning responsibility.
Issued for Bid 00 21 00-1 Garver Project No. 2503117

DeFuniak Springs Municipal Airport (54J)
Terminal Apron Expansion
3.03 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.04 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
3.05 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder's
representations and certifications.
ARTICLE 4 - SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE;
OWNER'S SAFETY PROGRAM; OTHER WORK AT THE SITE
4.01 Site and Other Areas
A. The Project site is identified in the Bidding Documents. By definition, the "Site" includes rights-
of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any
additional lands required for temporary construction facilities, construction equipment, or
storage of materials and equipment, and any access needed for such additional lands, are to
be obtained and paid for by Contractor.
4.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Special Provisions identify:
a. those reports known to Owner of explorations and tests of subsurface conditions at
or adjacent to the Site.
b. those drawings known to Owner of physical conditions relating to existing surface or
subsurface structures at the Site (except Underground Facilities).
c. reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
2. Owner will make pdf digital copies of reports and drawings referenced above available to
any Bidder on request. These reports and drawings are not part of the Contract
Documents, but the Technical Data contained therein upon whose accuracy Bidder is
entitled to rely, as provided in the General Provisions, has been identified and established
in the Special Provisions. Bidder is responsible for any interpretation or conclusion Bidder
draws from any Technical Data or any other data, interpretations, opinions, or information
contained in such reports or shown or indicated in such drawings.
3. If the Special Provisions do not identify Technical Data, the default definition of Technical
Data set forth in Section 10 of the General Provisions will apply.
B. Underground Facilities: Information and data shown or indicated in the Bidding Documents
with respect to existing Underground Facilities at or contiguous to the Site are set forth in the
Contract Documents and are based upon information and data furnished to Owner and
Engineer by owners of such Underground Facilities, including Owner, or others.
C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished
to prospective Bidders with respect to subsurface conditions, other physical conditions, and
Underground Facilities, and possible changes in the Bidding Documents due to differing or
unanticipated subsurface or physical conditions appear in the Special Provisions. Provisions
concerning responsibilities for the adequacy of data furnished to prospective Bidders with
respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in
the Contract Documents due to any Hazardous Environmental Condition uncovered or
revealed at the Site which was not shown or indicated in the Plans or Specifications or
Issued for Bid 00 21 00-2 Garver Project No. 2503117