RFP-026-02 Annual Fiscal Auditing Services

REQUESTFORPROPOSALS
RFP-026-02
ANNUAL FISCAL AUDITINGSERVICES
INTRODUCTION
TheTuscaloosaHousingAuthority(THA)hereby requestsproposals from qualifiedCertifiedPublic
Accountingfirmstoconducttheannualfiscalaudit. Writtenanddigitalproposalsshallbereturned no
laterthan11:00AMCSTonApril28,2026,attheofficeofHaroldStrachan,PurchasingManager,
locatedat2117JackWarnerParkway,Suite2,Tuscaloosa,Alabama35401.
The Tuscaloosa Housing Authority (THA) was incorporated on March 23, 1950 in order to provide safe
andaffordablehousingforqualifiedlowtomoderate-incomepersonsresidingintheTuscaloosaarea. The
United States Department of Housing and Urban Development (HUD) as outlined under the United States
Housing Act of 1937 and subsequent amendments has direct responsibility for administering low to
moderate-income housing programs in the United States. As such THA has entered into various annual
contributionscontractswithHUDforthepurposeofprovidingfundingtoTHA'svarioushousingprograms.
A five member Board of Commissioners appointed by the Mayor of the City of Tuscaloosa governs the
Housing Authority. THA employs approximately 35 full-time and part-time employees. Programs
administeredbyTHAareasfollows:
NameofProgram: #ofUnits
PublicHousingProgram 492
Section8HousingChoiceVouchers 14.871 1932
SpecialNeeds AssistanceProgram14.238 60
CapitalFundGrantProgram*
ResidentOpportunities andSupportiveServices Grants14.870(Family&FSS)*
TenantRentalAssistanceVouchers
HomeFunds
ComponentUnit
Business Activities
CentralOfficeCostCenterwithElimination
*Auditorwillberequired toprepareandsubmitcostcertificatestatementsandfinalfinancialstatus
reports ongrantsthatclosedduringthefiscalyear coveredbytheaudit.
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SCOPEOFSERVICES
TheTuscaloosaHousingAuthorityrequestsproposalsfromqualifiedCertifiedPublicAccountingfirmsto
conduct the annual fiscal audit. The period covered will be from April 1, 2025 to March 31, 2026. The
engagementisforafinancialandcomplianceauditthatmustbeconducted inaccordancewith:
-SingleAuditActof1984,P.L.98-502.
-OMBCircularA-133. (Includingallapplicablecompliancerequirements).
-GenerallyAcceptedAuditingStandardsestablishedbytheAmericanInstituteofCertified
PublicAccountants.
-GenerallyAcceptedGovernmentAuditStandards (YellowBook).
-Thestandardsapplicabletofinancialaudits containedinGovernmentAuditingStandards
issuedbytheComptrollerGeneralof theUnitedStates.
In additiontoprovidingevidenceof abilitytoperformanannualauditofa HousingAuthority,please
addressthefollowing:
- Howcanyourcompanyaddvaluetoourcompany?
- WhatisyourexperienceworkingtheCityHomeFunds?
- Willyoubeavailableforpersonaldiscussion(phone,zoomand/orinperson)toreview
yourproposalaspartoftheprocurementprocess?
Bysubmissionofaproposal,theauditoragrees,ifhis/herproposalisaccepted,toenterintoacontractwith
theTuscaloosaHousingAuthority,tocompleteallworkasspecifiedorindicatedinthecontractdocuments,
for the contract price and within the time indicated in the contract. The auditor further accepts the terms
andconditions ofthecontract.
TheHousingAuthorityreserves therighttoacceptorrejectanyorallproposals,oranypartofany
proposal,andtowaiveanyinformalities orirregularities.
TIMELINE ANDSCHEDULE OFEVENTS
PublicationofRFP 3/19/2026
DeadlineforSubmissionofQuestions 4/13/2026by5:00PMCST
ProposalSubmissionDeadline 4/28/2026by11:00AMCST
FEE SCHEDULE
Submitafeeschedulein accordancewiththeformatshownin"Attachment A".Proposalsreceivedwhere
pricinghasnotbeensubmittedas describedherein,maybedetermined as non-responsive.
DETAILEDPROPOSAL
Thedetailedproposalmustaddress theitemsinthescopeofservices andtheevaluationplan.
REQUIREDFORMS
Proposalsmustincludeallrequiredcompleted formsandcertifications.
ThefollowingformsmaybefoundonTHA'swebsiteintheProcurement Sectionunder"Documents
andForms". Allformsshallbesignedininkandnotarizedwhereapplicable.
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D) E-VerifyAffidavit
F) HUD-5369-B InstructionstoOfferorsforNon-construction
N) HUD-5370-CGeneralConditionsforNon-ConstructionContracts
S) Non-CollusiveAffidavit
Z) THACertificationof Non-Discrimination
AnyAmendments Associatedwiththissolicitation
OtherRequired Documents:
AttachmentA-PriceSheet
CopyoflicensetopracticepublicaccountinginthestateofAlabama
AnyAmendments associatedwiththissolicitationandAcknowledgeofAddenda
(Allformsmustbesignedbyanauthorized representativeoftheorganizationthatsubmitstheproposal).
EVALUATIONCRITERIA
TheHousingAuthoritywillusethefollowingcriteriatoevaluateproposals.
Coverletter- Includeacoverletterontheproposer's letterheadsignedby anagentofthefirm
authorizedtosubmittheproposal.
FirmExperience: EvidenceoftheFirm's abilitytoperforman annualauditofaHousing
AuthoritythatwillcomplywithcriteriaoutlinedintheScopeofServices. THAwillevaluate
basedoninformationprovidedintheDetailedProposal.Provideevidenceoffirmabilityas
describedinthescopeof servicesandtheevaluationplan.
Capacity/KeyPersonnel:Capacityofthedesignated"representatives"as itrelatestothe
services listedintheScopeofServices.Timelines oftheauditandtimerequiredconductingthe
auditandissuingthefinalreport. TheHousingAuthoritywillevaluatebasedoninformation
providedintheDetailed Proposal.
Cost: Theinstitution'smustprovideanitemized CostProposalandatotalcostforallservices
requested.Totalpriceshouldincludeallapplicableout-of-pocketcosts (i.e. travel,incidentaletc.).
References -Thequalityofreferences,their relevancytothescopeofservicesandthedegreeto
whichthereferencechecksprovideaffirmationof theproposer's competenceand appropriateness
fortheproject.Providea listofHA'swherethis servicehasbeenprovided. Provideatleast(3)
references.
ProposalCompleteness: Eachsectionwasaddressedandsubmittedintheappropriateformat.
AllHUDformswereexecutedandincludedinthesubmission. Coverletter,HUDandTHA
Forms-from the "REQUIREDFORMS"section. Formsmustbesigned byanauthorized agent
ofthecompanyandnotarizedas required.
Eachevaluationcriterion carries arelativeweight. Theweightofeach evaluationcriterionlistedaboveis
definedintheEvaluationPlanattached. Bestand finaloffers mayberequestedfromtheproposers who
areratedinthecompetitiverange. Negotiations maybeconductedwithproposerswhosubmitresponsive
andresponsibleproposals.
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EVALUATIONPLAN
AnnualFiscalAuditingServices AssignedPoints Score
Experience
Evidence of the firm's ability to perform an annual audit of a
HousingAuthoritythatwillcomplywithcriteriaoutlinedinthe 35Points
Scope of Services. THA will evaluate based on information
providedintheDetailedProposal.
Capacity/KeyPersonnel
Capacityofthedesignated"representatives"asitrelatesto 20Points
theserviceslistedintheScopeofServices.
Cost
Theinstitution'smustprovideanitemizedCostProposaland 25Points
atotalcostforallservicesrequested.Totalpriceshould
includeallapplicableout-of-pocketcosts(i.e.travel,
incidentaletc.).
References
Thequalityofreferences,theirrelevancytothescopeof
10Points
servicesandthedegreetowhichthereferencechecks
provideaffirmationoftheproposer'scompetenceand
appropriatenessfortheproject.ProvidealistofHA's
wherethisservicehasbeenprovided.Provideatleast(3)
references.
ProposalCompleteness
Eachsectionwas addressedandsubmittedinthe
appropriateformat. All HUDformswereexecutedand 10Points
includedinthesubmission. Coverletter,HUDandTHA
Forms-fromthe"REQUIREDFORMS"section.
Formsmustbesignedby anauthorized agentofthe
companyandnotarizedasrequired.
TotalAvailablePoints 100Points
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PROPOSAL SUBMISSION
One(1)writtenproposal andone(1)digitalcopy onUSB driveofthequotation(includingrequired
documents andforms),in PDFformatonUSBjump/thumbdrive,shallbereturnednolaterthan
11:00AMCST onApril28,2026 totheattentionofHaroldStrachan,PurchasingManager,andatthe
addresslistedbelow:
TuscaloosaHousingAuthority
2117JackWarnerParkway,Suite2
Tuscaloosa,AL35401
Allproposalsmustbemarked"RFP-026-02AnnualFiscalAuditingServices",withthenameofthe
business,streetaddress,e-mailaddress,andphonenumberontheoutsideoftheenvelope. Anyofferthat
doesnotcontainbothawrittenanddigitalcopy mayberejected.Theofferormustincludethefollowing
informationwithintheproposalpackage:
Coverletter- Includeacoverletterontheproposer's letterheadsignedby anagentofthefirm
authorizedtosubmittheproposal.
FirmExperience-Provideevidenceofspecificrequirementsasdescribedinthescopeofservices
andtheevaluationplan.
Capacity /Key Personnel- Provideevidenceofspecificrequirements as described in thescopeof
services andtheevaluationplan.
Cost: FeescheduleasshowninAttachmentA. Theinstitution'smustprovideanitemizedCost
Proposalandatotalcostforallservices requested.Totalpriceshouldincludeallapplicableout-of-
pocketcosts(i.e.travel,incidentaletc.).
References -Thequalityofreferences,their relevancytothescopeofservicesandthedegreeto
whichthereferencechecksprovideaffirmationof theproposer's competenceand appropriateness
fortheproject.Providea listofHA'swherethis servicehasbeenprovided. Provideatleast(3)
references.
HUDandTHAForms-fromthe"REQUIRED FORMS"section. Forms mustbesignedbyan
authorizedagentofthecompanyandnotarizedas required.
Proposalssubmittedbyfaxor e-mailwillnotbeaccepted.Therewillbenopublicopeningofproposals.
Anyproposalreceivedpriortotheduedateandtimewillbesecurelykept,unopened. Lateproposalswill
bereturnedtotheproposerunopenedunlesstheproposercandocumentthataguaranteeddelivery method
wasutilized(i.e. Federal Express)andtheproposalwas lateduesolelytothedeliverycompany. The
Authorityreservestherighttorejectanyand allproposalsandtowaiveanyinformalitywheneversuch
rejectionorwaiveris deemedtobeinthebestinterestoftheAuthority.
AMENDMENTSTOORINTERPRETATIONSOFTHERFP
AmendmentstotheRFPortheScopeofServices willbeissuedtoallfirms requestinganRFPif
amended. Allproposers shallacknowledgethereceiptofanyamendmenttothisRFPbysigningand
returningtheamendmentandbyidentifyingtheamendmentnumberanddateontheProposalForm.
Acknowledgementsmaybereturnedbymailorby facsimile.
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Questions orrequestsforclarificationstotheRFPorthetermsoftheRFP shallbesubmittedinwritingno
laterthan5:00PM,April13,2026. Responsestothequestions orrequests forclarificationswillbe
providedintheformofanamendmenttotheRFPandwillbeissuedtoallprospectiveproposers. Only
writtenamendmentswillbeconsideredandnoverbalinterpretationsorchangesmaybemadetotheterms
oftheRFP.
ACKNOWLEDGEMENTOFADDENDA
Theproposershallacknowledgeintheirproposalreceiptof anyAddendatothis RFPbysigningthe
documentontheacknowledgementlineoftheamendment. Proposer'sfailuretoacknowledgean
Addendummayresultin rejectionoftheproposal. Thismaybedoneinthecoverletter.
CONTRACT AWARD
TheAuthorityanticipates awardingacontracttothemostqualified,responsiveandresponsibleproposer,
unless allsubmissionsarerejectedas indicatedabove.Proposalswillbeevaluatedonacombinationof
factors.Thesefactorsareoutlinedin"EvaluationCriteria."
COMMENCEMENT, EXECUTION,ANDCOMPLETION
Theproposerwillberequiredtocommence work underthiscontractonthe datespecifiedinthewritten
notice-to-proceed from theTHAtoexecutethework.
REJECTIONOFAPROPOSAL
Failuretoobservetheforegoinginstructionsandconditions mayconstitutegroundsforrejectionofthe
proposalbytheTHA.
RIGHTSANDREMEDIES
Therightsandremedies oftheTHAas statedintheforegoingshallnotbeexclusiveandareinadditionto
anyotherrightsandremedies providedbylaworunderthecontract.
RESTRICTIONONDISCLOSURE ANDUSEOFDATA
Aproposer,includingproprietaryorconfidential informationinitsproposal,shallstatewhetherthis
informationistobedisclosedtothepublicorusedforanypurposeotherthanproposalevaluation.
In additiontotherequirementsabove,theproposershallconspicuouslymarkeachsheetcontaining
proprietaryorconfidentialinformationtheproposerwishesnottobedisclosedwithanotationtothat
effect.
COMPLETE ANDACCURATE SUBMISSION
Aproposer's failuretoprovideaccurateinformationinresponsetothisRFPmaydisqualifytheproposer
fromfurtherparticipation intheRFPselectionprocess.
Aproposalmaybecorrected,modifiedorwithdrawn,providedthatthecorrection,modificationor
requestfor withdrawalis madebytheproposer,inwriting,andisreceivedattheplaceandpriortothe
dateandtimedesignated intheRFPforfinalreceiptofproposals. Aftersuchdateandtime,theproposer
maynotchangeanyprovisionofitsproposalinamannerprejudicialtotheinterestoftheTHA and/orfair
competition.
PROPOSAL RETENTION
AllproposalsarethepropertyofandshallberetainedbyTHA,andtherefore,willnotbereturnedtothe
proposer.
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INSURANCE
Priortotheexecutionofthecontractforservices,theproposershallprovideproofof currentCommercial
GeneralLiabilityInsurance($1,000,000minimum),ProfessionalLiability,andWorkersCompensationas
requiredbylaw. If awardedacontractthecontractorwillagreetonameTHAasan additionalinsuredon
allcommercialorcomprehensivegeneralliabilitypoliciesforthedurationofthecontract.Additionally,
contractorshallstatethatathirtydaynoticeofpriorcancellationorchangewillbeprovidedtoTHA.
EQUAL OPPORTUNITYREQUIREMENTS
Eachfirm orindividualshallcertifycompliancewithallapplicableequalopportunityrequirements
governingcontractsofthetype.ProposalmustincludesignedTHACertificationofNonDiscrimination.
GENERAL
Nomember,officer,employeeofTHAormemberofthefamilyoftheaforementionedpersons,shall,
duringhis/hertenureorforone(1)yearthereafter,haveanyinterest,directorindirect,inthiscontractor
theproceeds thereof.
Personswhorequirespecialaccommodations shouldimmediatelycontacttheTHAProcurementOfficeat
(205)758-6619.
TheTuscaloosaHousingAuthorityreservestherighttoacceptorreject anyorallproposals,orany part
ofanyproposal, andtowaiveanyinformalitiesorirregularities.
THAinaccordancewith theExecutiveOrders 11625and12138encourages participationbybusinesses
ownedandoperatedby minoritiesandwomenandSection3Business Concerns. Itis thepolicyof THA
tousebestgoodfaithefforts,consistentwithapplicablefederalregulations andexecutiveorders,tofully
promoteparticipationandutilizationofdisadvantagedandhistoricallyunderutilizedbusinesses inall
areas ofAuthoritycontracting. Proposers areexpectedtodemonstratediligencetoachieveparticipation
andutilization.
ARBITRATION:Anydispute,claimorcontroversyarisingoutoforrelatingtothis RFP,shallbe
settledbybindingarbitrationinTuscaloosa,Alabama,administeredbythe NationalArbitrationForum
(NAF)underitsCodeofProcedure, currentlyineffect,andjudgmentontheaward renderedbythe
arbitratormaybeentered inanycourthavingjurisdictionthereof.Thereshallbeonearbitrator,namedin
accordancewiththeprocedure. Theparties arewaivingtheirrighttoseek remedies incourt,including
therighttojurytrial.ThearbitrationwillbeconductedinaccordancewiththeFederalArbitrationAct
(FAA).The arbitratorshalldecidethedisputeinaccordancewiththesubstantivelawoftheStateof
Alabama.
Concurrence by:
Executive Director _________________________
Finance Director _________________________
Purchasing Manager _________________________
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ATTACHMENT - A
PriceSheet
RFP-026-02AnnualFiscalAuditingServices
Thepricesubmittedincludesthecostoftherequiredelectronicsubmissionofyouraudit
reporttoREAC. Thefirmmustquoteapriceas outlinedbelow:
PublicHousingProgram(CFDA14.850) $_______________
HousingChoiceVoucher(CFDA14.871) $_______________
SpecialNeeds AssistanceProgram(CFDA14.238) $_______________
CapitalFundGrant(CFDA14.859) $_______________
ResidentOpportunities andSupportiveServices Grants
(CFDA14.870) $_______________
TenantRentalAssistance/HomeFunds $_______________
ComponentUnit/BusinessActivities $_______________
CentralOfficeCostCenterw/Elimination $_______________
Total $_______________
NameofBusiness ____________________________________________________
(Print)
NameofOwner ____________________________________________________
(Print)
SignatureofOwner ____________________________________________
PhoneNumber ____________________________________________
Email ________________________________________________
8

Required Forms
RFP-026-02 Annual Fiscal Auditing Services
D) E-VerifyAffidavit
F) HUD-5369-B InstructionstoOfferorsforNon-construction
N) HUD-5370-CGeneralConditionsforNon-ConstructionContracts
S) Non-CollusiveAffidavit
Z) THACertificationof Non-Discrimination
9

Company ID Number:
THE E-VERIFY PROGRAM FOR EMPLOYMENT VERIFICATION
MEMORANDUM OF UNDERSTANDING
ARTICLE I
PURPOSE AND AUTHORITY
This Memorandum of Understanding (MOU) sets forth the points of agreement between
the Department of Homeland Security (DHS) and _
(Employer) regarding the Employer's participation in the Employment Eligibility
Verification Program (E-Verify). This MOU explains certain features of the E-Verify
program and enumerates specific responsibilities of DHS, the Social Security
Administration (SSA), and the Employer. E-Verify is a program that electronically
confirms an employee's eligibility to work in the United States after completion of the
Employment Eligibility Verification Form (Form I-9). For covered government contractors,
E-Verify is used to verify the employment eligibility of all newly hired employees and all
existing employees assigned to Federal contracts or to verify the entire workforce if the
contractor so chooses.
Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal
Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208,
110 Stat. 3009, as amended (8 U.S.C. 1324a note). Authority for use of the E-Verify
program by Federal contractors and subcontractors covered by the terms of Subpart
22.18, "Employment Eligibility Verification", of the Federal Acquisition Regulation (FAR)
(hereinafter referred to in this MOU as a "Federal contractor with the FAR E-Verify
clause") to verify the employment eligibility of certain employees working on Federal
contracts is also found in Subpart 22.18 and in Executive Order 12989, as amended.
ARTICLE II
FUNCTIONS TO BE PERFORMED
A. RESPONSIBILITIES OF SSA
1. SSA agrees to provide the Employer with available information that allows the
Employer to confirm the accuracy of Social Security Numbers provided by all employees
verified under this MOU and the employment authorization of U.S. citizens.
2. SSA agrees to provide to the Employer appropriate assistance with operational
problems that may arise during the Employer's participation in the E-Verify program.
SSA agrees to provide the Employer with names, titles, addresses, and telephone
numbers of SSA representatives to be contacted during the E-Verify process.
3. SSA agrees to safeguard the information provided by the Employer through the E-
Verify program procedures, and to limit access to such information, as is appropriate by
law, to individuals responsible for the verification of Social Security Numbers and for
evaluation of the E-Verify program or such other persons or entities who may be
authorized by SSA as governed by the Privacy Act (5 U.S.C. 552a), the Social Security
Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401).
Page 1 of 13 | E-Verify MOU for Employer | Revision Date 09/01/09 www.dhs.gov/E-Verify