RFP - Animal Shelter Operations.pdf

Agency:	City of Salina
State:	Kansas
Type of Government:	State & Local
Posted Date:	Aug 7, 2026
Due Date:	Sep 10, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR PROPOSALS

City of Salina, Kansas

Salina Animal Shelter Management and Operation Services

Issued by:

City of Salina, Kansas

300 W. Ash Street, Room 206

Salina, KS 67401

RFP Issue Date: August 7, 2026

Proposal Due Date: September 10, 2026, at 2:00 p.m.

Anticipated Contract Start Date: On or before January 1, 2027

City Contact for Questions:

Shawn Henessee, Deputy City Manager

Email: shawn.henessee@salina.org

Phone: 715-833-8043

City Website:

www.salina-ks.gov

August 7, 2026

Dear Vendors,

The City of Salina, Kansas, hereinafter referred to as the “City,” is requesting proposals from

interested and qualified public entities, nonprofit entities, or private firms to establish a

contract for animal shelter management and operation services.

Sealed proposals will be accepted at the City Clerk’s Office until:

2:00 p.m. on September 10, 2026

Sealed proposals must be submitted to:

City of Salina – City Clerk

300 W. Ash Street, Room 206

Salina, KS 67401

All proposals submitted in response to this Request for Proposals shall be received by the

deadline stated above and placed in a sealed envelope. The following marking shall be

placed on the outside front of the envelope:

“Salina Animal Shelter Management and Operation Services”

The respondent’s name and address shall also be clearly indicated on the outside of the

envelope.

The City of Salina reserves the right to reject any and all responses.

REQUEST FOR PROPOSALS

Animal Shelter Management and Operation Services

I. Purpose

This Request for Proposals has been developed to facilitate the preparation of proposals for

animal shelter management and operation services and to establish the criteria by which

proposals will be evaluated.

The City of Salina owns an animal shelter facility and desires to contract for the

comprehensive management and operation of its animal shelter and related services.

The shelter facility, including the building, grounds, and limited equipment, is located at:

329 N. 2nd Street

Salina, Kansas

The facility is owned by the City of Salina and consists of approximately:

• 10,100 square feet of animal shelter space;

• A 630 square-foot surgery suite; and

• Outdoor dog exercise space.

The animal shelter intakes a range of 1800-2000 animals annually based on a 5-year average.

II. Description of Services

The services described in this RFP and in submitted responses shall apply only to the City of

Salina animal shelter operations and shall not include ancillary animal rescue operations

that a provider may separately engage in, unless expressly proposed and approved.

Should a proposer wish to conduct ancillary programs at the animal shelter, the proposal

must clearly differentiate those services and associated costs from the core services

requested in this RFP. If the proposer currently conducts or desires to conduct ancillary

services, the proposer shall provide a clear description of those services in its response.

A. City Responsibilities

The City will provide certain building maintenance and certain utilities at the Salina Animal

Shelter facility, including:

• Major mechanical, electrical, and plumbing repair;

• Water, sewer, and refuse collection; and

• Internet connection, telephone, and fax service.

Note: Electricity service costs shall be the responsibility of the proposer.

B. Proposer Responsibilities

The selected proposer shall be responsible for the management and operation of the animal

shelter, including the following service areas:

1. Administration;

2. Animal husbandry;

3. Animal services programs;

4. Routine repair and regular facility maintenance;

5. Staffing, contractor, and volunteer management;

6. Veterinary care coordination;

7. Reporting and recordkeeping;

8. Public-facing shelter services; and

9. Compliance with applicable federal, state, and local requirements.

III. Scope of Services

A. Administration

The selected proposer shall:

1. Obtain and maintain appropriate shelter licensing from the State of Kansas.

2. Administer and operate consistent and uniform procedures and processes that

promote the health and safety of all animals, staff, volunteers, the public, and law

enforcement. This includes following all applicable federal, state, and local rules and

regulations related to shelter operations.

3. Maintain all records required by the State of Kansas for animals taken into custody,

including:

• Date received;

• Location where the animal was found or received;

• Reason for custody;

• Manner by which the animal was brought into custody;

• Description of the animal; and

• Final disposition of the animal.

4. Maintain appropriate office hours available to the public at the animal shelter for:

• Receiving animals;

• Releasing redeemed animals; and

• Adoption of animals.

Public office hours should be maintained a minimum of five days per week and 40 hours per

week, including evening and weekend hours.

5. Maintain adequate staffing levels to carry out all responsibilities under the contract.

6. Accept all animals brought into the shelter by City of Salina Animal Control

representatives in connection with animal violations or quarantine for animal bites.

7. Accept animals relinquished to the shelter by City of Salina residents, except:

• Animals in need of emergency veterinary care;

• Animals that pose an immediate threat of spreading an infectious or

contagious disease; or

• Animals that cannot be accepted due to insufficient shelter space where

acceptance would jeopardize the health or welfare of other animals or

personnel.

8. Honor all court orders relative to impounded animals, including euthanasia orders.

9. Collect and account for all fees associated with shelter operations.

10. Maintain financial records of all transactions at the animal shelter and permit the

City, at all reasonable times, to inspect and audit such records.

11. Provide the City with an annual report, including:

• Financial report;

• Intake numbers;

• Placement numbers;

• Average length of sheltering;

• Euthanasia rates; and

• Other relevant operational information.

12. Meet with the City quarterly during the first contract year and bi-annually for future

years, or upon request of either the City or shelter operator, to discuss animal shelter

operations.

13. Provide written shelter procedures and after-hours emergency contact information to

the Salina Police Department.

14. Be responsible for routine repair and regular maintenance of the facility.

15. Respondent is responsible for familiarity and compliance with all Salina City

ordinances. Salina Code 7-142 regarding pit bull dogs is attached for convenience.

16. All shelter employees shall be employed by shelter operator. Shelter operator is

encouraged to consider current Salina animal shelter employees for employment.

17. Provide a transition plan outlining the dates and milestones to respondent’s full

management and operation of the Animal Shelter on or before January 1, 2027.

18. Shelter operator shall maintain the shelter in compliance with all applicable federal

or state laws and regulations as well as City Codes. Shelter operator shall report any

violations to City within 48 hours of discovery.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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RFP - Animal Shelter Operations.pdf

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