RFP # 1900-25 Analysis of Impediments to Fair Housing Choice

Agency: City of Moore
State: Oklahoma
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Jan 2, 2020
Due Date: Jan 13, 2020
Solicitation No: 1900-25
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RFP # 1900-25 Analysis of Impediments to Fair Housing Choice
RFP # 1900-25 Questions And Responses

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The City of Moore
Moore, Oklahoma
RFP #1900-25
Professional Services
For
Analysis of Impediments to Fair
Housing Choice
Analysis of Impediments to Fair Housing Choice
DUE: 1/13/2020
SOLICITATION OVERVIEW
The City of Moore is soliciting proposals for:
Title:
RFP Number:
Due Date:
Location:
Analysis of Impediments to Fair Housing Choice
1900-25
3:00 p.m., Monday, January 13, 2020
City of Moore, Purchasing Division
301 N. Broadway Ave. Suite 142
Moore, OK 73160
Submit written questions to: cdbg@cityofmoore.com
Questions may be submitted through 5:00 p.m., Monday, December 30, 2020.
No verbal questions will be accepted.
Questions of a substantial nature will be addressed in an addendum, posted on the City’s
Bids Web page, https://www.cityofmoore.com/government/city-bids-1, for all interested
parties.
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I. Overview
A. INVITATION
The City of Moore, Oklahoma, is seeking proposals from qualified consultants to provide the
City with the Professional Consulting Services for the Preparation of Analysis of Impediments to
Fair Housing Choice for the City of Moore, complying with the following specifications as listed
herein. The title of services requested, “Professional Services for the Preparation of Analysis of
Impediments to Fair Housing Choice for the City of Moore”, will hereafter be referred as (AI)
and is used as an interchangeable term throughout this proposaldocument.
The City of Moore, Oklahoma has been identified by the U.S. Department of Housing and
Urban Development (HUD) as an entitlement community to receive a Community Development
Block Grant (CDBG) allocation. The AI is required to receive federal housing and community
development block grant funding and document efforts to affirmatively further fair housing
choice. The AI reviews impediments to fair housing choice in the public and private sector and
defines actions to overcome the impediments.
B. PROPOSAL DEADLINE
Proposers shall submit one (1) original in digital format, and two (2) hard copies. The proposal
must be clearly marked as RFP #1900-25 Analysis of Impediments to Fair Housing Choice and
delivered to:
City of Moore Purchasing Department
301 N. Broadway Ave. Suite 142
Moore, OK 73160
No later than 3:00 PM CST, Monday, January 13, 2020. Proposals received after the submittal
deadline shall be considered void and unacceptable and shall be returned unopened to the
respondent.
The City of Moore is an equal opportunity employer.
Barbara Furgiani, Purchasing Agent, 405-793-5022
II. Community Background
The Community Development Block Grant (CDBG) program is a flexible program that provides
communities with resources to address a wide range of unique community development needs.
Beginning in 1974, the CDBG program is one of the longest continuously run programs at HUD,
now providing annual grants on a formula basis to 1209 general units of local government and
States. In accordance with regulations found at 24 CFR 570 the CDBG program works to ensure
decent affordable housing, to provide services to the most vulnerable in our communities, and to
create jobs through the expansion and retention of businesses. It is an important tool for helping
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local governments tackle serious challenges facing their communities.
The City of Moore, Oklahoma is an entitlement community under the CDBG program. The
average annual allocation is $315,000. Moore has also received a Community Development Block
Grant for Disaster Recovery grant (CDBG-DR) from the Office of Housing and Urban Development
(HUD) in the amount of $52.2 million to assist with long-term recovery needs.
III. Scope of Services
The consultant will develop the AI according to the Federal Regulations at 24 CFR 570.904 and 24
CFR 91.225. The Department of Housing and Urban Development (HUD) published the Fair
Housing Planning Guide Volume 1, which can be found at
https://www.hud.gov/sites/documents/FHPG.PDF.
The completed Analysis of Impediments will include a comprehensive review through research
and data analysis to identify possible impediments to fair housing, make recommendations to
remedy the identified impediments, and develop an action plan for program or policy changes
required as a result of the identification of impediments to fair housing.The consultant will
present a draft report to the public for comment, and the City for comment and approval.
Complete a final document in a format and organizational structure that meets the federal
regulations, guidelines and notifications that includes graphs, charts, tables, and pictures and an
Executive Summary of the recommendations.
PROJECT SCHEDULE
A first draft of the plan should be ready for review within 60 days of issuance of the notice to
proceed and a final plan completed within 90 days of the issuance of the notice to proceed. An
initial draw request can be submitted upon the City’s receipt of the first draft of the plan. A final
invoice may be submitted after the City’s receipt of the final plan.
IV. Submittal Requirements
A. CONTENTS OF PROPOSAL
The following information is to be included in the proposal:
The prospective consultants are encouraged to follow the outline and page distribution indicated
below. Proposers shall submit two (2) paper copies and one (1) .pdf copy of their completed
RFP response. All proposals must be limited to the following prescribed information and be
submitted in an 8 ½” x 11” format. Responses should contain the following elements:
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1. Letter of Transmittal - Clearly indicate the single contact (principal-in-charge), email
address, mailing address, and telephone numbers. Indicate unique features of the
organization and the project team that makes the team suited to undertake this
specific project.
2. Project Understanding – A written narrative explaining the proposing consultants
understanding of the research and data analysis needed to identify possible
impediments to fair housing as well as the recommendations to remedy any identified
impediments.
3. Project Approach - A written narrative that defines the methods and means by which
the proposing firm will perform the services outlined in the Project Scope described in
the RFP. This narrative should include a project timeline outlining the major tasks,
phases, timeframes, and milestones necessary to complete the project.
4. Team Organization and Key Participants – A written narrative describing how the project
team will be organized and how the project will be managed. Persons identified in the
response to the RFP are the only persons who may work on the AI. No substitution of
staff or sub-contractors is permitted.
5. Project Experience and References –
List no more than three (3) specific projects previously undertaken similar in scope.
Provide a list of references for those projects. Include name, title, address, telephone
numbers and email addresses.
6. Fee Proposal – If the fees will vary depending on a variable or set of variables, please
describe your fee schedule. The fee quote should be based on the assumption that, if
awarded a contract, the contractor will be required to meet the City’s insurance
requirements. Include in the proposal the hourly rate structure for each team member
designated to the project.
B. DOCUMENTS TO BE SUBMITTED
The following forms/documents must be completed and submitted
Exhibit C Non-Collusion Affidavit
Exhibit D Certification Regarding Lobbying
Exhibit E Certification Regarding Debarment, Suspension, and Other Responsibility Matters
Exhibit F MOB/WOB/Section 3 Business (if Applicable)
Exhibit G Uniform Price Cost Analysis
Exhibit H Conflict of Interest Certification
Proof of Insurance
W-9
DUNS Number
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