RFP AJ-207558 Chemicals, Cleaning Supplies, and Sanitation Services **SOURCING #

Agency:	Dallas Public Schools
State:	Texas
Type of Government:	State & Local
NAICS Category:	424690 - Other Chemical and Allied Products Merchant Wholesalers 561720 - Janitorial Services
Posted Date:	Apr 8, 2024
Due Date:	May 9, 2024
Solicitation No:	RFP AJ-207558
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Closing Date: 5/9/2024

Closing Time: 2:00 P.M.

Bid Package: RFP AJ-207558 Chemicals, Cleaning Supplies, and Sanitation Services **SOURCING #152877**

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Addendum #1:

Addendum #2:

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Addendum #4:

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PURCHASING DEPARTMENT

9400 North Central Expressway, Suite 1510, Dallas, TX 75231

(972)925-4100

Request For Proposal 152877

AJ-207558-Chemicals, Cleaning Supplies and Sanitation

Services

Dallas ISD rev 1.0

Page 1 of 67

Request For Proposal 152877 RFP AJ-207558 Chemicals, Cleaning Supplies, and Sanitation Services

Buyer JOHNSON, ASHLEY

Email ASHLEYJOHNSON3@dallasisd.org

1 Header Information

1.1 General Information

First Advertisement Date/Issue Date

Second Advertisement Date

Pre-Proposal Meeting

Questions Deadline

Questions Response from the District

Solicitation Due

Anticipated Evaluation & Sel

Anticipated Approval/Award

07-APR-2024 08:00:00

14-APR-2024 08:00:00

22-APR-2024 09:00:00

24-APR-2024 14:00:00

26-APR-2024 17:00:00

09-MAY-2024 14:00:00

16-MAY-2024 13:00:00

27-JUN-2024 18:00:00

Pre-Proposal

A pre-proposal meeting will be held at 09:00 AM CST via video conference on Monday, April 22,

2024. Please submit (in writing) any questions regarding this RFP. Only

written questions will be considered. It is highly encouraged that all potential proposers

participate and attend the pre-proposal.

Join TEAMS Meeting:

Meeting ID: 215 618 744 791

Passcode: Q3ALHP

1.2 Terms

Initial Term: 1

Renewal 1: 1

Renewal 2: 1

Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the

District, may be extended not to exceed a total of 3 years(s). If either party intends not to renew the Contract,

that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the

then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining

options to renew shall expire and terminate

1.3 Requirements

LENGTH OF CONTRACT

The term of this proposal shall be for a one (1) year agreement with two (2) successive one (1) year

extensions based on the long-range needs of the District and mutual consent of both parties not to exceed

three (3) years total.

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or

services specified in this document.

Questions concerning this solicitation document should be addressed, in writing, to the Buyer's Email.

Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening

date/time. Responses to questions other than administrative questions will be provided to all potential

Offerors by means of an addendum to the solicitation.

All vendors are encouraged to participate even if vendors are the sole source of a product/service.

This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part

200, and United States Department of Agriculture (USDA), and Texas Department of Agriculture (TDA)

requirements to procure vendors who provide goods purchased by Dallas ISD using federal dollars. This

Dallas ISD rev 2.0

Page 2 of 67

Request For Proposal 152877 RFP AJ-207558 Chemicals, Cleaning Supplies, and Sanitation Services

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

proposal may be used with local, state, federal, and grant-funded programs.

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

This Request for Proposal (RFP) will be for sanitation system services for Dallas ISD. We are seeking a

vendor who can provide chemicals, cleaning supplies, inventory management, training, and inspection

services needed by Food and Child Nutrition Services. Dallas ISD is seeking to award to multiple vendors for

the purchase of the goods/services identified in this solicitation.

PROPOSAL SPECIFICATIONS

1. VENDOR QUALIFICATION

Potential bidders must meet the following criteria:

• Be able to provide quality cleaning products and inventory management services as specified

• Offer reasonable pricing

• Provide dependable delivery of items and service as ordered/scheduled

• Meet specifications and bid conditions

• Propose products for use in commercial food operations

2. SCOPE

Description of Safety/Sanitation System and Services Expected:

• Product delivery and distribution to each site, or as needed

• Conduct scheduled site visits to each kitchen as needed to perform various services such as

verifying appropriate product inventory and product use, maintaining product levels, and training

employees on safety and sanitation standards

• Conduct multiple on-site employee trainings over a three-week period at the start of the school

year to oversee compliance with Hazardous Analysis Critical Control Point (HACCP) safety and

sanitation standards

• Provide on-site employee training as needed after the start of the school year

• Provide nationally certified HACCP trainers on-site to conduct safety and sanitation training that

meets the USDA Professional Development standards

• Provide guide videos to enhance the on-site training

• Provide the ability to track training hours that will meet USDA professional development

requirements

• Provide a trained and certified ServSafe trainer at no additional cost at least annually or more

frequently as needed to train, test, and certify the employees specified

3. PRODUCT STANDARDS:

• Cleaning products for the various cleaning needs in a commercial kitchen

• Equipment for dispensing chemicals, such as spray bottles, buckets, etc.

• Cleaning products that are dispensed either by machine or other mechanical means in pre-set

or pre-portioned amounts, and/or by being pre-packed into individual portions, such that District

staff do not have to measure such items manually (i.e. a one-gallon container of dish washing

soap, from which district staff must manually measure the correct amount before

depositing/pouring such into a different container/bucket/compartment, is NOT acceptable)

• Dallas ISD welcomes submissions which include additional products that would enhance our

cleaning and sanitation program. In order to purchase additional products, though, vendor must

submit a catalog discount in percentage (%) form on the pricing sheet, along with a current

catalog of products. If your percentage varies per product, write "varies". Without an awarded

Dallas ISD rev 2.0

Page 3 of 67

Request For Proposal 152877 RFP AJ-207558 Chemicals, Cleaning Supplies, and Sanitation Services

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

catalog line, Dallas ISD cannot purchase other products.

4. A COMPLETE FOODSERVICE SANITATION SYSTEM WITH MATERIALS COMPOSED OF:

• Personnel instruction and documented training

• Color-coded printable Safety Data Sheets and Material Safety Data Sheets in both English and

Spanish

• Chemical mixing and use posters

• Inventory management control system for all material provided

• Documented routine reporting system for foodservice management

5. ALL PROPOSED PRODUCTS MUST, AT A MINIMUM, INCLUDE THE FOLLOWING FOR

EVALUATION:

• Written statement of the product specification in the Notes section of each line item's details

including but not limited to:

• Product Name

• Category of Product

• Manufacturer SKU or Product Code

• Manufacturer Specification Sheet

• Product Brochure

• Model number, if applicable

• Warranty (as applies)

• Dilution Ratio

INSTRUCTION AND REQUIREMENTS FOR

OFFER SUBMITTAL

The Offeror shall furnish to the District all information and data requested by the District to determine the

Offeror's qualifications and responsibilities. The requested information must be provided using the PDF

version of the solicitation where indicated--do not reference other parts of the Offer or other documents. All

answers must be complete and stand-alone. Failure to follow directions using the PDF version of the

solicitation may result in the Offer being disqualified or deemed nonresponsive. The Offerors shall familiarize

themselves with the relevant conditions in the material and labor markets prior to the submission of an offer.

By submitting an offer, Offeror represents that it has familiarized itself with existing and future market

conditions and agrees to perform in full accordance with the Offer. The Offeror must comply with any

insurance, bid bond, or liability requirements of the District as noted elsewhere in this solicitation document.

The Offeror must include pertinent literature/documentation for the proposed products/goods or services. If

Offeror requires a credit application or similar documentation to conduct business with Dallas ISD after

awarding of any Contract, those documents must be submitted at the time of Offer submission.

Dallas ISD prefers responses to be submitted online via our electronic system. Please register with the

iSupplier portal https:https://www.dallasisd.org/domain/143 This process takes up to a week, Dallas ISD

asks the vendor to please register as early as possible to allow time for electronic responses. Submissions

may be submitted manually. Manual submissions must be delivered to the Procurement Services

Department, in a sealed envelope by the date and time stated. No fax or email submissions will be accepted.

Only one format is needed. The manual submission shall consist of one (1) original hard copy.

The Offeror may submit a manual response by paper via mail/FedEx/UPS etc. before the cutoff date and

time at the following address:

Dallas ISD

Procurement Services

9400 N Central Expwy, Ste 1510

Attn: Staff Member and BID NUMBER

Dallas, Tx 75231

Dallas ISD rev 2.0

Page 4 of 67

Request For Proposal 152877 RFP AJ-207558 Chemicals, Cleaning Supplies, and Sanitation Services

INSTRUCTION AND REQUIREMENTS FOR

OFFER SUBMITTAL

Does the vendor agree and understand?

-----------------------------------------------------------------------------------------------------------------------------------------------

Type

……………………………………………………………………………………………………………………………..

Circle one from the response values below:

Yes

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