RFP: Airport Property Maintenance

Agency:	Birmingham Airport Authority
State:	Alabama
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Apr 14, 2026
Due Date:	May 11, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Request for Proposal (RFP)

Maintaining Airport Owned Property

06074845.1

Birmingham Airport Authority

April 2026

I. Introduction

A. Project Description

The Birmingham Airport Authority (“BAA” or “Authority”) is requesting proposals (RFP)

for Maintaining Airport Owned Property.

The goal of this procurement effort is to enter into a contract with the best-valued

Contractor to perform the services and work described in this RFP.

B. Proposed Scope of Work

Maintain the Airport owned properties on a regular basis to assure grass is cut and litter

is picked up on a regular basis.

The term of the agreement resulting from this RFP shall be three years for option for

two, for a total of five years.

II. General Conditions

i. Terms and Conditions: Contractor agrees to abide by all the terms and conditions

contained in this RFP. Any exceptions to the requirements of this RFP, or the BAA’s

terms and conditions of this RFP, shall be noted in writing, with detailed explanation,

and included with the RFP submittal. The Contractor acknowledges that taking

exceptions to this RFP may subject the response submittal to be rejected.

ii. Discussions and Questions: All questions must be submitted in writing and directed

to the Birmingham Airport Authority (BAA) Department of Facilities at

mnelson@flybirmingham.com to be considered. The Contractor shall not attempt to

discuss any aspects of the request with any other party except for the email address

described in this RFP. No verbal agreements will be considered during the proposal

process. BAA reserves the right to reject the proposal of any Contractor violating this

provision.

iii. Completeness: All requested information and required forms must be completed,

signed, and submitted with this document to constitute a proper proposal. The entire

package must be complete with all required forms, signature, and information. Failure

to complete or comply with any part of the specifications or requirements in this RFP

may constitute a basis of rejection. It is within the right of the BAA to reject any RFP

submittal in this solicitation document.

iv. Errors: Contractors or their authorized representative are expected to fully inform

themselves as to the conditions, requirements, and specifications before submitting

proposals. Contractors are cautioned not to obliterate, erase, or strike‐over any

printed material as set forth in this RFP. In quoting prices, wherever Contractor has

made an error and has corrected, all such corrections should be initialed by the person

signing this RFP. If errors occur in the extension of prices in the RFP, the unit prices

shall govern. Failure to comply with this provision may result in rejection of

Contractor’s submittal. All documents submitted must be legible.

v. Changes/Modifications: No changes or modifications shall be made to any BAA forms

without the approval of the BAA. If changes or modifications are made without the

approval of BAA, the proposal submitted by Contractor may be rejected.

vi. Compliance with Laws: The Contractor shall obtain and maintain all licenses,

permits, liability insurance, and workman’s compensation insurance, and maintain

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compliance with any other federal, state, or local requirements during the term of the

contract with BAA and in submitting a proposal.

vii. Specifications: Whenever mention is made of any article, material, or workmanship

to be in accordance with any laws, ordinances, codes, regulations, etc., these

requirements shall be construed to be the minimum requirements of these

specifications.

viii. Quality: All materials used for the manufacture or construction of any supplies,

materials, equipment, or service shall be new unless otherwise specified. All materials

shall be of the best quality, and to the highest level of workmanship that meet the

specifications in this document. Materials or service must comply with all applicable

Federal, State, or OSHA requirements.

ix. Acceptance of Material: The materials delivered shall remain the property of the

Contractor pending physical inspection and acceptance to the satisfaction of the

BAA. In the event the material supplied to BAA is found to be defective or does not

conform to specifications, the BAA reserves the right to cancel the order upon written

notice to the Contractor and return the product(s) to the Contractor at the

Contractor’s expense, and to invoke the provisions of the section titled “Default”.

x. Default: Any contract made between BAA and the Contractor can be cancelled by the

BAA in whole or in part via written notice, upon the Contractor’s non‐performance or

violation of contract terms. An award may be made to the lowest quoting Contractor

for material or services specified, and purchases may be made on the open

market. The defaulting Contractor shall be liable for costs to the BAA in excess of the

defaulted contract prices. The Contractor shall continue the performance of the

contract to the extent any part is not terminated under the provisions of this clause.

xi. Guarantee: The Contractor shall unconditionally guarantee the materials and

workmanship on all materials and/or services for the Contractor’s specified

guaranteed period, unless otherwise stated. Within the guarantee period, if any

defects occur which are due to faulty material and/or services, Contractor shall repair,

replace, and/or adjust such faulty material and/or services to the complete satisfaction

of the BAA. These repairs, replacements, or adjustments shall be made only at a time

lest detrimental to the operation of the BAA.

xii. Add/Delete Items: During the term of the contract, items and/or services may be

added and/or deleted to the contract upon agreement between the successful

Contractor and BAA.

xiii. Reimbursement: The BAA will not reimburse the Contractor for any costs associated

with the preparation and submittal of any RFP response, or for any travel and/or per

diem costs that are incurred.

xiv. Submitted Material: All requests, responses, inquiries, or correspondence relating

to, or in‐ reference to this document submitted by Contractors shall become the

property of the BAA when received. Once an award is made, all excess copies at the

Contractor’s request may be destroyed.

xv. Outside Estimates: The BAA reserves the right to obtain an outside estimate, or to

have the product or service provided outside of this contract when it is in the best

interest of the BAA.

xvi. Disclaimer: This is a Request for Proposal. This is not an offer or contract. The

submission of a proposal in response to this process does not impose any legal

obligations upon BAA, nor does it create any contractual or quasi-contractual

relationship between BAA and any Contractor. BAA reserves the right to reject or

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disregard any or all proposals, to negotiate with any or all Contractors, and/or to enter

a contract or contracts with any Contractor or Contractors for any or all of the services

described herein. BAA is not obligated to respond to any statement or proposal. This

RFP is subject to errors, omissions, modifications, withdrawal, or cancellation without

notice.

III. Special Conditions

i. Indemnification: Contractor undertakes and agrees to indemnify and hold

harmless BAA, and any and all its Board Members, officers and employees, from and

against all suits and causes of action, claims, losses, demands and reasonable

expenses, including by not limited to, reasonable attorney's fees and reasonable costs

of litigation, damage(s) or liability, including but not limited to death or injury, or for

damage to, or destruction of, any property, arising by reasons of the performance of

the contract to the extent caused by the negligent performance of the professional

services under the contract on the part of the Contractor, or any of the Contractor's

Subcontractors, employees, or anyone for whom the Contractor has obligated itself

under the contract. THERE IS NO EXPECTATION OF ANY INDEMNIFICATION BEING

PROVIDED TO CONTRACTOR BY THE BAA.

ii. Changes and Alterations: The BAA reserves the right to make any alterations in the

RFP and/or contract as may be necessary due to changing conditions found during

the Project. The Contractor shall not claim forfeiture of contract by reasons of such

changes by the BAA representative. If such changes increase or decrease the amount

of the work or materials, the Contractor will be paid according to the quantity of

product delivered at the prices established for such work under the contract. Any

alterations or changes that diminish the scope of work or materials shall not

constitute a claim for damages or for the loss of anticipated profits. Any alterations

from the original job estimate provided by Contractor must be submitted in writing

and must be approved by the designated BAA Representative.

iii. Cure and Cover Clause: If a successful Contractor fails, or BAA concludes that there

is a reasonable likelihood that the Contractor will not be able to timely perform its

obligations under this RFP and/or contract, BAA may (in addition to any other

contractual, legal, or equitable remedies) proceed to take any of the following actions

after five (5) days’ written notice to the Contractor: (A) Withhold any monies then or

next due to the Contractor; or (B) Terminate the contract and obtain the deliverables

(or equivalent) or portion thereof (or equivalent) from a third party, pay the third

party for the same, and withhold the amount so paid from any money then or

thereafter due to Contractor and hold Contractor liable for any amounts paid to the

third party (or parties) to the extent that withholding payments to the Contractor

does not cover BAA’s cost of cover.

iv. The BAA Reserves the Right: (a) to award proposals received on individual items, or

on the entire list of items; and (b) to reject any or all proposals or any part thereof;

and (c) to waive any irregularities and/or technicalities on the proposals; and (d) to

accept the proposal that is in the best interest of BAA; and (e) to obtain clarification

or additional information for any proposal; and (f) to purchase either selected items,

or to not select any Contractor or purchase any goods and/or services resulting from

this request; and (g) to reject any Contractor who has previously failed to perform

properly or complete on time projects of a similar nature, and (h) to reject any

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Contractor whom investigation shows Contractor is not in a position to perform the

Project and/or service as specified in this RFP.

v. Basis of Award: The basis of evaluation will be lowest proposed cost considering price

and Contractor availability to seek or exceed BAA’s specifications and

requirements. The proposal is subject to be awarded to the most responsive and

responsible Contractor whose proposal is evaluated to be the most advantageous to

the BAA considering price and other factors. The award can be made to one or

multiple Contractors, whichever is in the best interest of the BAA. Other suppliers

and tertiary suppliers may be selected to fill orders or provide contracted services if

the primary supplier cannot make provision to the BAA when time is of the essence.

vi. Insurance: The selected Contractor shall procure, at its expense, and keep in full force

and effect at all times during the term of the contract, the types and amounts of

insurance specified herein and in Appendix B attached hereto and made a part hereof.

IV. Submittal Requirements

A. Selection Process

This is the best value procurement process. This method is defined as “a procurement

process where price and other key factors can be considered in the evaluation and

selection process to minimize impacts and enhance the long-term performance and value

of construction.”

A project proposal will be solicited from all interested Contractors. The project proposal

will allow the opportunity to provide data relating to the experience and qualifications of

the interested Contractor. A cost proposal must also be included.

BAA’s selection committee will review all responsive proposals based on the criteria listed

in this RFP and create a ranking of Contractors.

Short-listed Contractors may be interviewed (as detailed in Section IV.D. below).

However, BAA reserves the right to select the highest ranked Contractor based solely

upon submittals if sufficient information is included in the project proposal. In such case

and as described in Section IV.D. below, BAA will create a final ranking based on the

criteria listed in this RFP to determine the highest ranked consultant and engage in

negotiations for each project.

B. Project Proposal

Please submit three (3) hard copies and one (1) electronic copy (via USB flash drive) of

your proposal plan to the address below. Please include the cost proposal in a separate

hard copy and electronic copy in the proposal.

Contact:

Ed Seoane, Vice President of Purchasing

E-mail:

eseoane@flybhm.com

Address:

Birmingham Airport Authority

5900 Messer Airport Highway

Birmingham, AL 35212

06074845.1

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP: Airport Property Maintenance

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