REQUEST FOR BID
NOTICE IS HEREBY GIVEN that sealed bids will be received until 4:00 P.M., Monday, August
24, 2020, at the Clay County Administration Building, 4th Floor, Reception Area, 477 Houston
St, Green Cove Springs, FL 32043, for the following:
BID NO: 19/20-53, Air Purification System for Clay County Facilities HVAC
Bids will be opened at 1:00 P.M., or as soon thereafter as possible, on Tuesday, August 25, 2020
in the Clay County Admin Bldg, Conference Room “B”, 4th Floor, 477 Houston St, Green Cove
Springs, Florida. Bids will not be valid unless received by the proposal deadline.
Proposals require a five (5%) percent bid bond and may not be withdrawn after the
scheduled opening time for a period of thirty (30) days. A bid bond shall include the form of a
cashier or certified check payable to the County.
A mandatory pre-bid meeting with site visits following has been scheduled for August 4,
2020 at 9:00am at the Clay County Admin Bldg, Conference Room “B”, 4th Floor, 477
Houston St, Green Cove Springs, FL 32043. All prospective bidders to meet are required to
attend the meeting and visit each site.
All communications with the County regarding this Bid should be directed to Kris Collora,
Purchasing Department, (904) 529-4210 by email: email@example.com
The County reserves the right to waive formalities in any bid, to reject any or all bids with or
without cause, including the lack of availability of adequate funds, regulatory agency
requirements, and/or to accept the bid that, in its judgment, will be in the best interest of the
County of Clay.
FOLLOWING THE BID OPENING AND TABULATION, A “NOTICE OF INTENT TO AWARD
BID” OR A “NOTICE OF REJECTION OF ALL BIDS” WILL BE POSTED ON THE INTERNET
intent-bids-rejection-bids THIS WEB PAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF
THE COUNTY’S WEBSITE AT: www.claycountygov.com BY FOLLOWING THE “NOTICE OF
INTENT BIDS” LINK UNDER THE “BUSINESS” ROLLOVER BUTTON ON THE COUNTY’S
HOMEPAGE. NO OTHER NOTICE WILL BE POSTED.
PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE WITHIN THE SEALED BID
ENVELOPE, A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY’S
PURCHASING POLICY, IF REQUIRED FOR THIS SOLICITATION, OR THE FAILURE TO FILE A
WRITTEN PETITION INITIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN
THE MANNER PRESCRIBED IN SECTION 8. (N), OF SAID POLICY, SHALL CONSTITUTE A WAIVER
OF THE RIGHT TO PROTEST THE BID SOLICITATION, ANY ADDENDUM THERETO, OR THE BID
DECISION, AS APPLICABLE, AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER SAID
POLICY. THE COUNTY’S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY’S WEBSITE BY
FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE.
IF A PROSPECTIVE BIDDER IS IN DOUBT WHETHER THIS SOLICITATION REQUIRES A BID BOND,
SUCH PROSPECTIVE BIDDER IS SOLELY RESPONSIBLE FOR MAKING APPROPRIATE INQUIRY.
A person or affiliate who has been placed on the convicted vendor list following a conviction for
a public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases of real property to a
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
CATEGORY TWO for a period of 36 months from the date of being placed on the convicted
--------------------------------------------END OF NOTICE-----------------------------------------
(CLAY TODAY) For publication on: July 23, 2020
PLEASE SEND ORIGINAL INVOICE AND OF PROOF OF PUBLICATION TO:
Clay County Board of County Commissioners
477 Houston Street
Green Cove Springs, Florida 32043
ATTENTION: Kris Collora