RFP - ABB / Baldor Motors Procurement - McDuffie Coal Terminal Facility

Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
ABB/Baldor Motors Procurement - McDuffie Coal Terminal
Date: 08/25/2026
NOTICE TO APA INTERESTED OFFERORS
From: Alabama Port Authority
Attn: Terell Taylor / Charles St. Pierre
P.O. Box 1588
Mobile, AL 36633
In Support of: - McDuffie Coal Terminal Facility, Mobile, Al 36603
RFP#: APA-2026-McD-ABB-Motors-002
SPECIFICATIONS AND CONTRACT DOCUMENTS FOR:
ABB/Baldor Motors Procurement - McDuffie Coal Terminal
Douglas C. Otto, Jr., P.E., Director & CEO
Kay Ivey, Governor of Alabama
ISSUED BY
Procurement Department
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Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
ABB/Baldor Motors Procurement - McDuffie Coal Terminal
This is an electronic combined synopsis/solicitation fo r commercial items / equipment required in support
of the Alabama Port Authority (APA), Mobile Alabama. This combined synopsis announcement
constitutes the only solicitation. Proposals are being requested and a written solicitation will not be
issued. Solicitation - ABB/Baldor Motors Procurement - McDuffie Coal Terminal is issued as a
Request for Proposal (RFP). This solicitation document and its' legal terms, conditions, provisions and
clauses constitute the bases for the resultant contract which shall serve as the governing and controlling
document.
Instructions to Offerors-Commercial Products and Commercial Services
(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or
before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery, or as
otherwise specified in the solicitation. As a minimum, offers must show-
(1) The solicitation number; RFP#: APA-2026-McD-ABB-Motors-002
(2) The time specified in the solicitation for receipt of offers;
(3) The name, address, and telephone number of the offeror;
(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the
requirements in the solicitation. This may include product literature, or other documents, if necessary;
(5) Terms of any express warranty;
(6) Price and any discount terms;
(7) "Remit to" address, if different than mailing address;
(8) Acknowledgment of Solicitation Amendments;
(9) Past performance information, when included as an evaluation factor, to include recent and relevant
contracts for the same or similar items and other references (including contract numbers, points of
contact with telephone numbers and other relevant information); and
(10) A statement specifying the extent of agreement with all terms, conditions, and provisions included in
the solicitation. Offers that reject the terms and conditions of the solicitation may be excluded from
consideration.
(b) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar
days from the date specified for receipt of offers, unless another time period is specified in an addendum
to the solicitation.
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Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
ABB/Baldor Motors Procurement - McDuffie Coal Terminal
(c) Product samples. When required by the solicitation , product samples shall be submitted at or prior to
the time specified for receipt of offers. Unless otherwise specified in this solicitation, these
samples shall be submitted at no expense to the APA, and returned at the sender's request and
expense, unless they are destroyed during pre-award testing.
(d) Multiple offers. Not applicable to this RFP.
(e) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so
as to reach the APA's designated electronic point of entry (POE) in the solicitation by the time specified
in the solicitation. If no time is specified in the solicitation, the time for receipt is 2:00 p.m., local time, for
the designated POE on the date that offers or revisions are due.
(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the POE designated in
the solicitation after the exact time specified for receipt of offers is "late" and will not be considered
unless it is received before award is made, the Contracting Officer determines that accepting the
late offer would not unduly delay the acquisition; and-
(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was
received at the initial point of entry not later than 5:00 p.m. one working day prior to the date specified for
receipt of offers; or
(B) There is acceptable evidence to establish that it was received at the APA POE designated for
receipt of offers and was under the APA's control prior to the time set for receipt of offers; or
(C) If this solicitation is a request for proposals, it was the only proposal received.
(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to
the APA, will be considered at any time it is received and may be accepted.
(3) Acceptable evidence to establish the time of receipt at the APA installation includes the time/date
stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the
installation, or oral testimony or statements of APA personnel.
(4) If an emergency or unanticipated event interrupts normal APA processes so that offers cannot be
received at the APA office designated for receipt of offers by the exact time specified in the solicitation,
and urgent APA requirements preclude amendment of the solicitation or other notice of an extension of
the closing date, the time specified for receipt of offers will be deemed to be extended to the same time
of day specified in the solicitation on the first work day on which normal APA processes resume.
(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt
of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes
facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for
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Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
ABB/Baldor Motors Procurement - McDuffie Coal Terminal
receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers.
An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact
time set for receipt of offers, the identity of the person requesting withdrawal is established and the
person signs a receipt for the offer.
(f) Contract award (not applicable to Invitation for Bids). The APA intends to evaluate offers and award a
contract without discussions with offerors. Therefore, the offeror's initial offer should contain
the offeror's best terms from a price and technical standpoint. However, the APA reserves the right to
conduct discussions if later determined by the APA to be necessary. The APA may reject any or
all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities
and minor irregularities in offers received.
(g) Multiple awards. [Not applicable to this RFP.]
(h) Availability of requirements documents cited in the solicitation. [Not applicable to this RFP.]
(i) Debriefing. If a post-award debriefing is given to requesting offerors, the APA shall disclose the
following information, if applicable:
(1) The APA's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.
(2) The overall evaluated cost or price and summary of the rationale for award, and past
performance information on the debriefed offeror.
(3) For acquisitions of commercial products, the make and model of the product to be delivered by the
successful offeror.
(4) Reasonable responses to relevant questions posed by the debriefed offeror as to whether procedures
set forth in the solicitation were followed by the APA.
(End of provision)
Evaluation and Contract Award - Commercial Products and Commercial Services.
(a) The APA will award a contract resulting from this solicitation to the responsible offeror whose written
technical and pricing proposal offer conforming to the solicitation will be most advantageous to the
Alabama Port Authority, price and other factors considered.
This RFP is for ABB Brand Name equipment (only), with specific ABB versions requested. Therefore,
all proposals shall offer and price the specifically identified line items stated herein. This procurement
is being managed utilizing the Best-Value, Lowest-Priced Technically Acceptable Trade-Off,
evaluation and award selection process. Offerors are requested to submit a complete proposal
utilizing their typical standard competitive proposal format, and must include all required pricing,
warranty information, delivery lead times, fill-in blank forms, attachments, etc., as identified
in Exhibit "A" and other areas of this RFP.
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Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
ABB/Baldor Motors Procurement - McDuffie Coal Terminal
This competitive procurement process will consist of evaluating all offers on the basis of the overall lowest
proposed price, and offerors that include ABB's stand ard industry extended warranty terms, over and above
the APA's general equipment warranty terms and conditions (See Page #18, Para. #11), when installed and
functionally utilized in conjunction with compatible ABB Drives.
NOTE: As a matter of information, a follow-on RFP procurement for a TBD quantity and specification of
ABB Drives is in the planning stages for issuance in the near future, to complement this procurement of
ABB Motors.
The following factors shall be used to evaluate offers:
Technical Acceptability & Conformance to Specifications, Price, Extended Warranty Offerings.
Technical Acceptability & Conformance, Extended Warranty Offerings, when combined, are equal in
importance in terms of the technical selection criteria.
(b) Options. Not applicable to this RFP.
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the
successful offeror within the time for acceptance specified in the offer, shall result in a binding contract
without further action by either party. Before the offer's specified expiration time, the APA may accept an
offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of
withdrawal is received before award.
(d) The contract type will be a Firm Fixed Price contract award. All responsible sources may submit a
proposal which shall be considered by the Alabama Port Authority.
(e) The list of items and quantities can be found within "Exhibit "A", at the contract award Pricing
Schedule.
(f) Unless otherwise stated, only the items requested in this solicitation will be considered for
award.
(End of provision)
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Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
ABB/Baldor Motors Procurement - McDuffie Coal Terminal
Commercial Products & Serv ices Agreement
This Commercial Products & Services Agreement between ("You"), as an independent
contractor, and the Alabama Port Authority (APA) provides for the performance of specified
services in accordance with the terms outlined below, inclusive of the Standard General Terms
and Conditions that follow, and with the Alabama Port Authority's Commercial Products and
Services Master Agreement included herewith (together with exhibits, schedules and
specifications attached thereto, the "Agreement").
Description of Service: - ABB/Baldor Motors Procurement - McDuffie Coal Terminal
Service Performance Dates: Reference Exhibit "A".
Fee: Reference Exhibit "A"
Check One:
You are solely responsible for any costs and expenses
that you incur in performing the services.
You will be reimbursed for reasonable transportation and
subsistence expenses.
You will be reimbursed % of fee for expenses.
Payment Terms Due Upon Receipt Net 7 Net 10 Net 30 Net
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Payment Milestones: Reference Exhibit "A"- Progress Billing Milestones"
Please signify your acceptance of the terms and conditions of this Agreement by signing below
as indicated:
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed as
of the Effective Date by their respective officers thereunto duly authorized.
Approved By: Accepted By:
___________________________________
[CORPORATION / CONTRACTOR NAME
Douglas C. Otto, Jr., P.E. Date Name: Authorized Company Officer
Alabama Port Authority
Director & C.E.O.
Title:___________________________
Date:
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Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
ABB/Baldor Motors Procurement - McDuffie Coal Terminal
Standard General Ter ms and Conditions
1. The APA's sole obligation to You is the fee listed on this Agreement, and unless otherwise
provided for in the Agreement, that fee is in full payment for your services, all necessary licenses
and other governmental approvals, all equipment all expenses and costs, including
transportation and subsistence expenses, needed for the performance of your services. You
must obtain the APA's prior written consent before performing or incurring any additional services
or expenses, or the APA shall have no obligation to pay for unapproved additional services or
expenses. Moreover, if at any time prior to the APA's release of funds in payment of this fee, the
APA discovers that You are indebted to any department of the APA, then You authorize the APA
to offset the amount of funds owed to You for services performed under this Agreement by the
total amount You owe the APA.
2. In the absence of some other written Agreement, reasonable transportation, and subsistence
expenses, when authorized and not required to be included in your fee, are reimbursed in
accordance with the APA's current travel and expense reimbursement policies. Vehicle mileage
is reimbursed at the State of Alabama rate in effect at the time the miles were traveled, and
airfare reimbursements shall not exceed the rate for non-refundable, coach or economy tickets.
Original receipts for your expenses must accompany your expense request. If original expense
receipts are not submitted, the APA reserves the right to report the sum of your expenses as
income on IRS Form 1099 or other applicable form that is issued to you.
3. You are solely responsible for the timely payment of all federal, state, and local taxes or
contributions with respect to your performance of this Agreement. However, The Alabama Port
Authority will utilize its sales tax exemption status on this project. Accordingly, all pertinent
information, documents, and forms necessary to process the exemption will be forwarded to the
service provider during the contract award process.
4. You are an independent contractor and nothing in this Agreement shall be deemed to create
any partnership, joint venture, association, or syndicate between you or APA; or to confer upon
you any express or implied right or authority to enter into any Agreement, express or implied, or
to incur any obligation on behalf of the APA. You are solely responsible for your acts and for the acts of
your agents, employees, and subcontractors, if any, during the performance of this Agreement.
5. By accepting payments agreed to in this Agreement, You certify that to their actual knowledge
no APA employee or official, and no family members of an APA employee or official, will receive
a benefit from these payments, except as been previously disclosed, in writing, to the APA.
6. The laws of the State of Alabama shall govern the construction of this Agreement, without regard
to conflicts of laws principles. Any claim against APA arising from this Agreement shall be filed
with the Alabama State Board of Adjustment.
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Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
ABB/Baldor Motors Procurement - McDuffie Coal Terminal
7. This Agreement constitutes the entire agre ement of the parties with respect to its subject matter
and all prior understandings and agree ments between the parties are merged into this
Agreement. This Agreement may not be amended or modified except by a writing signed by all
parties.
8. You agree to provide your products and perform your services consistent with applicable industry
standards and in accordance with the terms and conditions set forth in this Agreement.
9. FEDERAL AND STATE OF ALABAMA REQUIREMENTS
* Lobbying Disclosure Act: The Offeror must be registered, or must register promptly upon award, under the
federal Lobbying Disclosure Act of 1995, as amended (2 U.S.C. 1601 et seq.), and shall maintain all
registrations and disclosures required under federal law throughout the term of the contract. The Offeror
shall provide the APA with copies of applicable reports or filings upon request.
* Byrd Amendment: The Offeror shall comply with the limitations on the use of appropriated federal funds for
lobbying set forth in 31 U.S.C. 1352 and its implementing regulations. No federal appropriated funds shall
be used for lobbying activities under this contract, and the Offeror shall complete disclosure certifications
as required.
* Beason-Hammon Alabama Taxpayer & Citizen Protection Act is applicable to any business entity
contracting with the APA. The Offeror must submit a completed Certificate of Compliance with the Beason-
Hammon Act as part of its proposal. The E-Verify website is available at:
http://www.dhs.gov/files/programs/gc1185221678150.shtm.
* Alabama Ethics Law: The Offeror shall comply with all applicable provisions of the Alabama Ethics Law,
Ala. Code 36-25-1 et seq., including any applicable registration and disclosure requirements
administered by the Alabama Ethics Commission.
* State of Alabama restrictions upon former employees soliciting, performing work, and/or contracting
projects with the State and APA apply to all respondents.
* The Offeror shall promptly disclose any actual or potential conflict of interest that could affect its
representation of the APA, including representation of other clients whose interests may be adverse to
the APA's federal priorities.
10. SCHEDULE: APA currently anticipates conducting this procurement in accordance with
the following milestones:
* Advertise RFP - Post to APA Website: Tuesday 08/25/26
* Request for Information (RFI) Deadline Date: Monday 08/31/26 - COB
* RFP Proposal Submission Deadline: Thursday 09/10/26,@ 10:00 AM CST.
* Notification of Intent to Award Date: Monday 09/14/26
E-mail your proposal to: procurementandcontracting@alports.com
For your emailed proposal submission, in the subject line, please indicate:
"RFP#: APA-2026-McD-ABB-Motors-002 - ABB/Baldor Motors Procurement";
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Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
ABB/Baldor Motors Procurement - McDuffie Coal Terminal
11. ACKNOWLEDGEMENT OF RECEIPT OF RFP REVISIONS AND/OR AMENDMENTS:
Offeror shall provide to APA the Acknowledgement of Revisions and/or Amendments set forth
as Attachment 1, signed by the Respondent's Principal Officer, with the submission of the
proposal package. All amendments shall be acknowledged via signature on each numbered
amendment form.
12. RIGHTS AND OBLIGTIONS OF APA:
In connection with this procurement, APA reserves to itself all rights available to it under applicable
law, exercisable in its sole discretion, including without limitation:
* The right to cancel, withdraw, postpone, or extend this RFP without incurring any obligations or
liabilities.
* The right to modify all dates set or projected in this RFP.
* The right to suspend and terminate the procurement process for this RFP at any time.
* The right to issue Amendments, supplements, and modifications to this RFP.
* The right to respond to all, some, or none of the inquiries, questions, and/or requests for
clarification received relative to this RFP.
* The right to reject any or all proposals if such action is in the public interest; to accept other than
the lowest-priced proposal; and to waive informalities and minor irregularities in proposals
received.
APA assumes no obligations, responsibilities, or liabilities to reimburse all or part of the costs
incurred by parties considering a response to and/or responding to this RFP. All costs shall be
borne solely by each Respondent.
13. ADMINISTRATIVE REQUIREMENTS:
All Respondents shall comply with the following minimum requirements:
* State of Alabama restrictions upon former employees soliciting, performing work, and/or
contracting projects with the State and APA apply.
* Compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act is
required.
APA does not discriminate against Respondent(s) because of race, religion, color, sex, national
origin, age, disability, or any other basis prohibited by state law relating to discrimination in
employment.
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Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
ABB/Baldor Motors Procurement - McDuffie Coal Terminal
14. APA'S CONTRACTING POINTs (CPOCs) OF CONTACT:
APA's sole CPOCs for matters related to th is RFP, contract award, and post award contract
administration matters, shall be Mr. Terell Taylor, and Mr. Leo Hickman of APA's - Procurement
Office. The APA's CPOCs are the only individuals authorized to discuss this RFP with interested
offerors. All pre-award contractual communications regarding this RFP shall be in writing
addressed as follows:
Alabama Port Authority
Attn: Terell Taylor, Contracts Specialist, / Leo Hickman, Procurement & Contracting Consultant;
250 N Water Street
Mobile, AL 36602
Email: ProcurementandContracting@alports.com, Terell.Taylor@alports.com
Leo.Hickman@alports.com
APA disclaims the accuracy of information derived from any source other than the stated (CPOC),
and the use of any such information is at the sole risk of interested offerors.
15. APA'S TECHNICAL POINT(s) (TPOCs) OF CONTACT:
APA's sole TPOCs for matters related to the post contract award's SOW, deliverables, schedule
of values, invoicing and payments, and other pertinent post award contract administration matters
of a technical nature, shall be Mr. Charles St. Pierre, and Mr. Danny Turner, of APA's - McDuffie
Coal Terminal Facility Office. APA's TPOCs are the only individuals authorized to discuss matters
of a technical nature with the Contracted Awardee. All technical communications regarding post
award matters with this contract shall be documented and communicated in writing addressed as
follows:
Alabama Port Authority
Attn: Danny Turner, Preventive Maintenance Mgr. and Charles St. Pierre, Projects Administrator;
2001 EZRA TRICE BLVD,
Mobile, Al 36603
Email: Danny.Turner@alports.com ; Charles.StPierre@alports.com
APA disclaims the accuracy of information derived from any source other than the stated
(TPOCs), and the use of any such information is at the sole risk of the contractor.
NOTE: If there are any inconsistencies between the Standard General Terms and Conditions
and the Commercial Products & Services Agreement Terms stated within this Request for
Proposal, then the Commercial Products & Services Agreement Terms shall control.
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