RFI Portage County Solid Waste

Portage County Solid Waste is seeking a single contractor to help process single stream recyclables and municipal and demolition and construction wastes on behalf of the municipalities and businesses in Portage County at the Solid Waste Facilities located in Plover, WI. This equates to an average of 400 tons of recyclables each month and 2,324 tons of trash each month (seasonal fluctuations exist and there will be less in winter and more in summer). The County is open to all solutions.

It is the intent of the County to use submitted requests for information to determine the best course for the County's materials. It is also the intent of the County to negotiate a long-term contract using the information provided by interested parties.

A vendor site visit of the facilities is planned for Tuesday, September 19, 2023 at 10AM. Contact Amanda Haffele, Solid Waste Director, at haffelea@co.portage.wi.gov For security reasons, you must enable JavaScript to view this E-mail address. , if you plan to attend. The visit is not mandatory but done for informational purposes and review by the vendor. The vendor cannot charge the County for attending.

Portage County Purchasing is the sole point of contact for the County during the selection process, except to RSVP for the site visit, as stated above. Proposers are expected to raise any questions, noted errors, discrepancies, ambiguities, exceptions, additions or deficiencies they have concerning this request in writing to: Chris Schultz, Purchasing Director, Email: schultzc@co.portage.wi.gov For security reasons, you must enable JavaScript to view this E-mail address. by Tuesday, September 26, 2023 with responses being posted by September 28, 2023 to State of Wisconsin Vendernet and the Portage County Website.

Portage County Solid Waste is looking to reduce redundancies by hiring a single contractor that will process both single stream recyclables and trash from Portage County residents and businesses. Currently, both commodities are being processed by separate contractors. At a minimum, the contractor must provide staff to adequately receive in and transport materials during the County’s receiving hours to maintain a smooth and safe operation. Receiving hours are Monday through Friday 7:30 am to 3:30 pm and Saturday 7:30 am to 11 am, however all waste must be weighed in a half hour prior to closing (3:00 pm Monday - Friday and 10:30 am on Saturdays.). We are closed on major holidays.

The County owns two adjacent buildings and a truck scale. The Transfer Facility processes trash and currently holds the other County ran programs, i.e., electronic recycling, household hazardous wastes, waste oil, etc. These programs are overseen by County employees. Currently there is no compactor in the Transfer Facility but the capability to house one is available. The MRF has four loading docks and the capability to house sorting equipment, a large baler, a compactor, etc. See attached site map for more information on size and layout of buildings.

Due to County commitments, the trash must be transported to either the Cranberry Creek Landfill in Wisconsin Rapids or the Marathon County Landfill in Ringle. The County does not currently have an agreement with a Material Recovery Facility (MRF) for its recyclables. Contractors can choose to utilize their own facility, utilize the County’s building for processing, or the County can contract with a local MRF.

Tipping or processing fees from the landfill or MRF will be paid directly by the County.

The current MRF operations contract expires December 31, 2023 and the Transfer Facility operations contract expires December 31, 2024. The County understands there is a lag in procuring large pieces of equipment and therefore interested parties will not be bound in their initial year to operate to their final designs/concepts. However, the contractor will need to come up with an interim solution until equipment can be installed and utilized.

Submital of Interest Interested parties are asked to submit the following for review:

1. Company profile and references
2. Any similar solution/work you may have done in the past with municipalities or government entities.
3. How the County’s materials will be processed
   1. where materials will be taken or if you wish the County to provide a location for both commodities
   2. equipment that will be utilized, i.e. open top trailers, compactor(s) and related trailers, processed onsite and with what equipment, etc.
   3. rolling stock
   4. approximately how many employees and their duties
   5. processing fees and if applicable revenue sharing details
   6. ideal contract length

Do not submit more than three (3) pages for County review. More information will be requested during follow-up meetings.