RFCSP 2526.04-001 Cain MS Parking Lot

Rockwall ISD RFCSP 2526.04-001 Cain MS Parking Lot Deadline: May 5, 2026 - 2PM
Request for
COMPETITIVE SEALED PROPOSALS
RFCSP 2526.04-001
CAIN MS PARKING LOT
Date Event
April 17, 2026 1st Advertisement / Issue Date
April 23, 2026 Pre-Bid Conference - 2:00 P.M. (CST)
April 24, 2026 Last day to submit questions - 12:00 P.M. (CST)
May 1, 2026 Addendum Posted
May 5, 2026 Deadline for Responses - 2:00 P.M. (CST)
May 18, 2026 Recommendation to RISD Board of Trustees
June 1, 2026 Construction Start
July 24, 2026 Project Final Completion
* The District will make every effort to adhere to this schedule; however, dates are subject to change. Any changes
will be posted in the form of an addendum on the RISD website. Additional addendums may be posted at the
discretion of RISD. Potential respondents are responsible for watching the website for such publications.
Deliver Sealed Responses to: Rockwall ISD Purchasing Department:
Rockwall ISD Administration Building (Contact during Procurement)
Purchasing Department Jana Hunter, MBA, RTSBA
1050 Williams Street Director of Purchasing
Rockwall, Texas 75087 972-771-0605
jana.hunter@rockwallisd.org
Rockwall ISD Operations Department: Pre-Bid Information:
(Contact during Project) April 23, 2026 - 2:00 PM. (CST)
Tim Lyssy RISD Administration Building
Director of Project Planning and Construction
972-771-0605
tim.lyssy@rockwallisd.org
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Rockwall ISD RFCSP 2526.04-001 Cain MS Parking Lot Deadline: May 5, 2026 - 2PM
NOTICE
The Rockwall Independent School District (RISD) is soliciting proposals per the specifications stated
elsewhere in this solicitation document. A response to this solicitation is an offer to contract with Rockwall
ISD and its members based on the specifications and standard terms and conditions contained in the bid
document.
Respondents are cautioned to read this document completely and submit all documents. Each respondent,
by submitting a response, represents that he/she has read and understands the proposal. Failure to examine
the documents will be at the vendor's risk.
Respondents shall familiarize themselves with existing conditions in the material and labor markets prior to
submission of an offer. The fact that an offer is submitted will be construed by the RISD Board of Trustees to
indicate that the respondent agrees to carry out the furnishing of products and services in full accordance with
the specifications and other contract documents not withstanding existing material and labor market conditions.
A signed, submitted proposal constitutes an offer to perform the work and/or deliver the product(s) and/or
services specified in the solicitation.
The vendor should propose his/her lowest and best price. All pricing information shall be entered on the
proposal in ink or typewritten. Pricing should include packaging and transportation unless otherwise noted
by the vendor.
If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall remain
fixed and firm during the term of the contract, provided, however that the vendor may offer incentive discounts
from this fixed price to the District at any time during the contractual term.
Jana Hunter
______________________ April 17, 2026
Jana Hunter, MBA, RTSBA Release Date
Director of Purchasing
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Rockwall ISD RFCSP 2526.04-001 Cain MS Parking Lot Deadline: May 5, 2026 - 2PM
DISTRICT OVERVIEW
Rockwall ISD, situated in Rockwall County, Texas, comprises approximately two-thirds of the county's area
and shares the county's boundary lines on the North, West and South. The eastern boundary of the district
is an irregular line running through the town of Fate.
The District currently has 21 campuses comprised of 16 elementary schools, 3 middle schools, 2 high
schools, a College and Career Academy and an alternative school. The District currently serves
approximately 18,500 students and employs approximately 2300 employees.
Rockwall ISD has grown by more than 3,000 over the last decade and is expected to grow by nearly 6,000
students by 2030.
Rockwall ISD's Call to Action: Rockwall ISD empowers learners to embody independence, value
relationships, and achieve excellence as thriving members of a dynamic community.
We believe that:
* Collaborative relationships create a culture where learners thrive.
* An effective learning environment is collaborative, safe, challenging, and responsive to the diverse
needs of all students.
* Learning is a partnership that engages all members of our community to empower empathetic and
responsible citizens for success among themselves.
* All learners deserve to be challenged in preparation for lifelong learning and future success.
Core Values:
* Relationships
* Innovation
* Excellence
Additional information about Rockwall ISD can be obtained on its website: www.rockwallisd.com
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Rockwall ISD RFCSP 2526.04-001 Cain MS Parking Lot Deadline: May 5, 2026 - 2PM
CODE OF CONDUCT
Vendors and their suppliers, installers and all others working on Rockwall ISD facilities are required to
understand and adhere to the following rules and responsibilities. Failure to comply with the following rules
and responsibilities may result in a work's removal from the facilities and/or the termination of all
subcontractor's contract. Vendors are responsible for the suppliers and installers adherence to these
policies. All personnel working on RISD facilities will indicate their understanding and agreement to comply
with these rules and responsibilities by submitting a response to this solicitation.
1. Vendor's employees, installers and suppliers who will be entering the district should check in with
the Rockwall ISD designated representative.
2. Vendor's employees, installers and suppliers must wear picture ID badges while on Rockwall ISD
property.
3. The use of any tobacco products is prohibited on district property. These prohibited items include
but are not limited to cigarettes, cigars, vapes and smokeless tobacco.
4. Drugs and alcoholic beverages are prohibited.
5. The use of vulgar or improper language is prohibited.
6. Unacceptable behavior including physical or verbal intimidation, horseplay, or fighting by any
individual on district property will result in immediate remove from property.
7. School requirements may occasionally result in the untimely termination of a subcontractor's daily
activities. Vendors are expected to anticipate and understand these circumstances and work with
RISD to make-up any scheduling.
8. All contact with student is strictly prohibited.
9. Vendor's employees, installers and suppliers must be properly dressed in work attire which
includes the use of proper work shoes and personal protection equipment (as needed).
10. Vendor's employees, installers and suppliers will promptly leave the premises at the end of each
work shift or once business purpose has been served.
11. Vendor's employees, installers and suppliers will comply with all state and district rules regarding
weapon free zones.
12. Vendor's employees, installers and suppliers shall submit such background information as may be
requested by Rockwall ISD to perform criminal background evaluations/investigations.
13. No person who has charges pending or who has been convicted, received probation or deferred
adjudication for the following shall be engaged to work on RISD property where students are
present: Any offense against a child, any sex offense, any crimes against persons involving
weapons or violence, any felony offense against property; or any offense that Rockwall ISD
determines to compromise the safety and well-being of staff, students and/or property.
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Rockwall ISD RFCSP 2526.04-001 Cain MS Parking Lot Deadline: May 5, 2026 - 2PM
TABLE OF CONTENTS
Description Page Number
Standard Terms and Conditions 6-24
Specifications/Project Manual/Drawings 25-381
Vendor Forms and Certifications 382-391
Sample Contract 392-415
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Rockwall ISD RFCSP 2526.04-001 Cain MS Parking Lot Deadline: May 5, 2026 - 2PM
STANDARD TERMS AND CONDITIONS
The following instructions by the Rockwall Independent School District are intended to afford potential
respondents an equal opportunity to participate in the solicitation process. The following Terms and
Conditions are standard for the District and apply to all types of purchasing, including this solicitation. In
these Terms and Conditions, the terms respondent, contractor, proposer, vendor, and/or bidder refer to the
person/firm that submits the offer to this solicitation document. The terms RISD, owner, district, and/or
government entity refer to Rockwall Independent School District.
The documents contained in this solicitation represent the potential agreement between the successful
respondent and the school district and supersedes any prior discussions, negotiations, representations,
agreements, written or oral.
Any specifications, details, or specific instructions for this solicitation will be found following these Standard
Terms and Conditions. Some of the Standard Terms and Conditions may not be applicable to a specific bid
or proposal. To the extent each of the terms and conditions is applicable, these shall be deemed to be part
of the vendor's bid or proposal documents. If there are specific terms and conditions contained in the bid or
proposal documents which are inconsistent with the Standard Terms and Conditions, the specific terms and
conditions in the bid and solicitation documents shall control. By submitting a bid or proposal, each vendor
or proposer agrees to waive any claims it has or may have against the Owner, the Architect, and their
respective officers, trustees, employees, agents, or representatives, arising out of or in connection with the
administration, evaluation, recommendation, or selection of any bid or proposal; waiver of any requirements
under the bid or proposal documents or contract documents; acceptance or rejection of any bid or proposal;
and award of the contract.
The district guarantees no minimum dollar amount in purchase orders against this contract. The scope of
this request and requirements of the District as shown in the specifications shall not be considered as binding
on the District, and the work actually may be less than or greater than projected.
The RISD can terminate any resulting award for this request with thirty (30) calendar day notice, in the event
no funds or insufficient funds are appropriated and budgeted or are otherwise not available in the next fiscal
year for obligations herein provided, however, this provision shall not be construed so as to permit RISD to
terminate this request in order to enter other contracts or make other arrangements for essentially the same
services made the subject of this solicitation.
All bids and proposals from the vendor must remain open for acceptance for sixty (60) days after submittal.
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Rockwall ISD RFCSP 2526.04-001 Cain MS Parking Lot Deadline: May 5, 2026 - 2PM
AUTHORITY
The Board of Trustees has delegated to the superintendent the authority to make budgeted purchases for goods
and services. Functional area experts, day-to-day contract administrators/managers, teachers, principals,
and/or other district employees are not authorized to substantially amend this solicitation document or to
substantially modify the subsequent contract. Substantially includes, but is not limited to, changes to delivery
dates, place of delivery, and/or specifications that significantly alter the form, fit, and function of a product or the
scope of work of a service. Amendments to solicitation documents may be made by the Director of Purchasing.
Modifications to contracts/agreements will be made by the Director of Purchasing in accordance with the RISD
Board of Trustee guidance, policies, and/or procedures. If a vendor acts on the guidance of a district employee
that is not authorized to make changes, the vendor does so at his or her own risk or peril. Also, if a vendor
attempts, or gains, a modification/amendment from a district employee that is not authorized to make changes,
the vendor does this at his or her own risk or peril and risks the termination of his or her contract/agreement.
The functional administrator for this contract is Tim Lyssy, Director of Project Planning and Construction.
CONTACT
Contact between soliciting vendors and user departments during this solicitation process or evaluation process
is prohibited. Any attempt by a soliciting firm to contact the department may result in disqualification.
VENDOR QUESTIONS
Any explanation desired or questions by a vendor regarding the meaning or interpretation of these instructions
or any other documents included in this solicitation must be requested in writing to RISD, Director of Purchasing,
1050 Williams Street, Rockwall, TX 75087 (jana.hunter@rockwallisd.org) with sufficient time allowed for a reply
to reach vendors before the submission of their offers. The email subject line for questions should read:
"Questions" followed by the solicitation number and title. The deadline for questions regarding this solicitation
is April 24, 2026.
ADDENDA
Written responses to vendor questions shall be presented in the form of an Addendum and posted on the
District's website at: https://www.rockwallisd.com/departments1/business-and-finance/purchasing-and-
vendor-information. Respondents should monitor the Purchasing page on the RISD website for such postings.
Oral explanations or instructions will not be binding. Rockwall ISD reserves the right to post addendums up to,
and including, the business day prior to the deadline. Vendors who submit a bid or proposal without
acknowledging receipt of all addenda issued may be deemed to have submitted a bid or proposal not
responsive to the solicitation. Failure to receive such addenda does not relieve the vendor from any obligation
under the bid or proposal submitted. All formal written addenda become a part of the vendor bid or proposal
documents.
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Rockwall ISD RFCSP 2526.04-001 Cain MS Parking Lot Deadline: May 5, 2026 - 2PM
PRE-BID MEETING
Any scheduled pre-bid meeting, will be noted on the cover page of this document. In the event a pre-bid
meeting is held, attendance is highly recommended to all potential responders. The purpose of this meeting
will be to answer any questions regarding the proposal specifications. Proposers are reminded, however,
that verbal responses are not binding - only questions answered by formal written agenda will be binding
and will be made part of the proposal documents. Proposers must satisfy themselves, upon examination of
these specifications in the pre-bid conference, as to the intent of the specifications. After submission of the
proposal, no complaint or claim that there was any misunderstanding in regard to items listed for proposal
will be entertained from either party.
SUBMISSION
The responsibility for compliance with this solicitation and the subsequent contract shall be with the
bidder/respondent. In submitting a response to this solicitation, respondent understands and agrees to be
bound by the terms and conditions, provided in this document, which shall be incorporated into any future
contracts, agreements, or purchase orders relating to any resulting agreement between the vendor and
Rockwall ISD.
Submissions to this request are due by: May 5, 2026 - 2:00 P.M. (CST)
Responses must be plainly marked on the outside with the vendor's name and address and the solicitation
number. A shipping label has been provided in this packet and its use is highly encouraged. Respondents
are instructed to submit (1) one original hard copy (marked ORIGINAL) and (1) one additional hard copy.
Responses must be delivered in a sealed envelope or container and submitted to the Purchasing Department
at the RISD Administration Building in sufficient time to be received and time-stamped on or before the
published date and time shown within this document or on any subsequent addenda. No other published
dates will be binding. Late submissions will not be accepted. Unsigned, unsealed, faxed or late responses
will not be accepted. Rockwall ISD will not be responsible for mail delivered from the post office. No oral,
telegraphic, telephonic, electronic mail or facsimile transmitted responses will be considered. RISD
Purchasing personnel will be the official time keeper for all submissions.
Each vendor shall furnish the information required by the solicitation documents. Proposals should provide
straightforward, concise information that satisfies the requirements of this solicitation. Emphasis should be
placed on conformity to the instructions and requirements of this solicitation and the completeness and clarity
of content. Links to web sites for supporting documentation are not acceptable. Expensive bindings, color
displays, and advertising materials are not necessary or desired.
Offers submitted on other than authorized forms or with different terms or provisions may be considered to
be non-responsive. The vendor must sign the Offer Form and return with the other certifications provided
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Rockwall ISD RFCSP 2526.04-001 Cain MS Parking Lot Deadline: May 5, 2026 - 2PM
herein. Failure to manually sign the offer may disqualify it from being considered. The person signing the
documents must initial erasures or other changes. Signatures by an agent are to be accompanied with
evidence of his authority unless such evidence has been previously furnished to RISD.
EXCEPTIONS/MODIFICATIONS/WITHDRAWAL
Responses deposited with Rockwall ISD may be withdrawn prior to the time set for opening. A response
may not be withdrawn after the submittal deadline. By submitting a response, the proposer warrants and
guarantees that the document has been carefully reviewed and checked and that it is in all things true and
accurate and free of mistakes. If any exceptions are taken to any portion of the bid or proposal, the vendor
must clearly indicate the exceptions taken and include a full explanation. Vendor's failure to identify
exceptions or proposed changes will constitute acceptance by the vendor of the bid or proposal as proposed
by the District. The District reserves the right to reject a bid or proposal containing exceptions, additions,
qualifications, or conditions. Any bid or proposal to the District by the vendor, or contract between the District
and the vendor, can be modified or withdrawn only by written agreement between Rockwall ISD and the
vendor.
BID OPENING
Submittals may be publicly opened immediately after the response deadline on the same day. Responses
received by hand delivery or mail after the stated due date and time will remain unopened. Trade secrets
and confidential information contained in response shall not generally be open for public inspection, but
RISD's records are a matter of public record.
DISQUALIFICATION
Any bid or proposal that does not contain all required contents required by District may be disqualified. Vendor
is strongly encouraged to carefully review its bid or proposal documents prior to submitting their response to
ensure all requirements are met. Failure to provide the information requested, in its entirety, may be grounds
for disqualification of the bid or proposal. Bidders or proposers may also be disqualified and their bids or
proposals not considered, among other reasons, for any of the following specific reasons:
a. Reason for believing collusion exists among respondents
b. Reasonable grounds for believing that any respondent is interested in more than one solicitation
for the work contemplated
c. Where the respondent, any sub-contractor or supplier, or the surety on any bond given, or to be
given, is in litigation with the District or where such litigation is contemplated or imminent, in the
sole opinion of the District
d. Respondent being in arrears on any existing contract/purchase order or having defaulted or
failed to perform in a satisfactory manner on a previous purchase order
e. Lack of competency as revealed by pertinent facts, including but not necessarily limited to,
experience and equipment, financial statement and questionnaires
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Rockwall ISD RFCSP 2526.04-001 Cain MS Parking Lot Deadline: May 5, 2026 - 2PM
f. Uncompleted work that, in the judgement of the District, will prevent or hinder the prompt
completion of addition work if awarded.
g. Where the bidder or proposer has failed to perform in a satisfactory manner on a previous
purchase order or contract.
RISD expressly reserves the right to:
a. Reject any or all proposals
b. Consider a response irregular if it shows any omissions, alterations of form, additions, or
conditions not called for; failure to return all forms and copies; or irregularities of any kind.
c. Waive any minor informality or deficiency in a bid or proposal if it is determined to be in the best
interest of RISD
d. Award to a single vendor, multiple vendors, each line item separately, or in any combination it
determines to be in the best interest of the District. If the Respondent chooses to propose "All
or None" or is not agreeable to multiple or split awards, it must be noted as a deviation and
included with the response.
e. Reissue a request
f. Consider and accept an alternate proposal as provided herein when most advantageous to
RISD, including the utilization of other District contracts, contracts awarded by other
governmental agencies, other school boards, or cooperative agreements in lieu of any offer
received or award made as a result of this proposal, if it is in the best interest to do so.
g. Cancel the contract with a thirty-day written notice, without prejudice, for factors including, but
not limited to, non-availability or non-appropriation of funds
h. Procure any item or services by other means to meet time-sensitive requirements
i. As part of the evaluation process, seek additional information from bidders or proposers,
interview bidders or proposers, and negotiate the terms of a proposal as allowed by Texas law.
j. Negotiate price/delivery for service(s)/products(s) identified by this request. The District reserves
the right to reject any and all bids that comply with the specifications or to accept a higher bid that
complies, when, in judgment of the District, such proposal offers additional value or function, which
justifies the difference in price.
k. Make an award without discussion with any proposer.
l. Be the sole judge of acceptable proposal responses.
m. Cancel part or this entire contract at any time during the term without cause. Notification will be
submitted in writing no less than thirty (30) days prior to the effective date. Upon receipt of such
notice from the District, vendor shall not thereafter incur, and RISD shall have no liability for, any
costs under this solicitation that are not necessary for actual performance of the request between
the date of the notice of termination for convenience and the effective date of that termination
for convenience. In the event of a termination for convenience hereunder, RISD shall have no
liability to vendor for lost or anticipated profit resulting there from.
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