RFB - WWTP Lab Testing; Bids due 10/20 @ 1 PM

CITY OF SALEM, MISSOURI
REQUEST FOR PROPOSALS
Title: WWTP Lab Testing Bids
Date Issued: October 7, 2026
Due Date and Time: October 20, 2026; 1:00 PM
Submit Sealed Bid To: City of Salem, Missouri
Office of City Clerk
400 N. Iron Street
Salem, MO 65560

INTRODUCTION
The city of Salem is soliciting bids from qualified laboratories to provide the attached list of WWTP lab sample
testings.
Any questions regarding this request should be addressed to Steve Paine, Public Works Director,
publicworks@salemmo.com, 573-729-4811 Ext 110. Please check our website at
https://www.salemmo.com/city/government/bids/index.php for the latest updates to this packet prior to submitting
your bid.
BACKGROUND INFORMATION
The City of Salem, Missouri, is in the middle of the Missouri Ozarks. The 2021 US Census, American Community
Survey estimates approximately 4,677 residents. The City of Salem, Missouri, is a fourth-class city and operates
under a Mayor/Board of Aldermen/City Administrator form of government, providing a wide variety of public
services, including police, parks and recreation, a municipal airport, street maintenance, electric, water and
wastewater treatment services.
SPECIFICATIONS
Contractor shall provide all testing, test results, and appropriate notifications for the following WWTP samples:
Weekly Effluent:
E-Coli (April 1- October 31) Grab Sample
Ammonia as N / Composite Sample
TKN (Total Kjeldahl Nitrogen) Composite
Nitrate + Nitrite / Composite
Total Phosphorus / Composite
Total Nitrogen / calculated
Weekly Influent:
T.S.S. Total Suspended Solids / Composite
MLSS (Mixed Liquor Suspended Solids) TSS Grab
Monthly Effluent:
BOD5 ( Biochemical Oxygen Demand) 2X Month / Composite
T.S.S. (Total Suspended Solids) 2X Month / Composite
Cadmium Total Recoverable / Composite
Copper Total Recoverable / Composite
Lead Total Recoverable / Composite
Hardness Total / Grab
Monthly Influent:
BOD5 (Biochemical Oxygen Demand) / Composite 2X Month
T.S.S. (Total Suspended Solids) Composite 2X Month
Ammonia as N / Composite
Nitrate + Nitrite / Composite
TKN Total Kjeldahl Nitrogen / Composite
Total Phosphorus / Composite
Quarterly Effluent:
Oil & Grease / Grab
Chromium III Total Recoverable / Composite

Chromium VI Total Dissolved / Grab
Cyanide Amenable to Chlorination / Composite
Nickle Total Recoverable / Composite
Silver Total Recoverable / Composite
Zinc Total Recoverable / Composite
*Mandatory notifications of problems with tests/test samples within 24 hours
*Mandatory notification of inability to continue testing within 24 hours
The City reserves the right to reject any or all quotes submitted, waive any informalities or irregularities in the
quotes received, and to accept any quote which, in the opinion of the City, is in the best interest of the City.
SCHEDULE
Every effort will be made to adhere to the following schedule regarding this proposal, although it may be altered at
the City's convenience.
Release of advertisements of RFP October 7, 2026
Deadline for questions October 15, 2026
Proposal submission deadline October 20, 2026 @ 1 PM
Bid Opening @ City Hall October 20, 2026 @ 1:15 PM
202 N. Washington St., Salem, MO 65560
Final Selection & Board Approval October 27, 2026
BID SUBMISSION AND AWARD
Submission
All proposals must be received by the City Clerk, City of Salem, Missouri, 400 N Iron Street, Salem, Missouri 65560
prior to 1:00 p.m., Central Standard Time, on October 20, 2026.
Bid opening will be at 1:15 pm on October 20, 2026 at the City Hall Council Chambers, 202 N. Washington St.,
Salem, MO. NOTE** Two different addresses for submittal and bid opening.
* Bids shall be submitted on the forms provided and must be manually signed by the individual authorized to
legally bind the company. Additional documentation may be submitted with the Bid form.
* Proposals shall be submitted in a sealed envelope that is clearly marked "WWTP Lab Testing Bids" on the
outside of the mailing envelope.
* Bids received after the opening date and time will be rejected.
* FAXED/EMAILED BIDS WILL NOT BE ACCEPTED.
Cost of Proposal:
1. Provide the price that your company will charge the City for providing services as outlined in the
Specifications.
2. Any additional fees or costs for the services identified in this RFP that are not included in the fees
presented.
Award and Selection
Each proposal will be evaluated based on the following criteria:

1. Proposals shall be awarded to the lowest responsible bidder. Proposals shall not be accepted from, nor
contracts awarded, to a contractor who is in default on the payment of taxes, license, or other monies due
the city. All bids received that are submitted by individuals or businesses with their principal place of
business located in Dent County, Missouri, shall be multiplied by a preference factor of .95 awarding the
contract for goods or services.
2. The actual bid amount multiplied by the appropriate preference factors shall be termed the adjusted local
bid amount. The adjusted local bid amount shall be used in lieu of the actual bid amount in comparing
competitive bids.
3. In determining "lowest responsible bidder," in addition to price, the following shall be considered:
a. The ability, capacity, and skill of the bidder to perform the contract or provide the service required;
b. Whether the bidder can perform the contract or provide the service promptly, or within the time
specified, without delay or interference;
c. The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
d. The quality of performance of previous contracts or services;
e. The previous and existing compliance by the bidder with laws and ordinances relating to the
contract or service;
f. The sufficiency of the financial resources and ability of the bidder to perform the contract or
provide the service;
g. The quality, availability and adaptability of the supplies, or contractual services to the particular
use required;
h. The ability of the bidder to provide future maintenance and service for the use of the subject of the
contract;
i. The number and scope of conditions attached to the bid.
4. The City reserves the right to award all or portions of the project to the company whose proposal best
meets the goals of the request dependent upon funding availability.
The City reserves the right to reject all bids. It is the intent and purpose of the City that this RFP provide fair and
equal opportunity for each bidder to submit competitive bids. It is the bidder's responsibility to furnish as much
detail as possible. All proposals shall be accepted or rejected by the City of Salem, Missouri, Board of Aldermen.
Upon Bid Award, the successful company must obtain a City Business or Contractor License prior to beginning
work. Contact the City Clerk's office at 573-729-5211 for details.

CITY OF SALEM
VENDOR AND BID LIST INFORMATION
Date: ___________________________________________
Company Name:___________________________________________________________________________
Address: _________________________________________________________________________________
City:_______________________________ State:_______________________ Zip Code:________________
CONTACT PERSON FOR BID:
Printed Name _____________________________________________________________________________
Email ___________________________________________ Phone ( ) _____________________________
Signature of
Owner/Representative________________________________________________________________
(Signature) (Print Name)
Please attach detailed manufacturer's specifications with the minimum required information
listed in the bid specifications.