RFB - Well #6 Pump Replacement/Repairs

Agency:	City of Salem
State:	Missouri
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction
Posted Date:	Aug 7, 2026
Due Date:	Sep 1, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

08/07/26
RFB - Well #6 Pump Replacement/Repairs, Due 09/01/26 @ 3 PM

Packet

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CITY OF SALEM, MISSOURI

REQUEST FOR BIDS

Title:

Date Issued:

Due Date and Time:

Submit Sealed Bid To:

RFB – Well #6 Pump Replacement/Repairs

August 7, 2026

September 1, 2026; 3:00 PM

City of Salem, Missouri

Office of City Clerk

400 N. Iron Street

Salem, MO 65560

INTRODUCTION

The City of Salem is soliciting bids from qualified contractors to replace the 75 hp pump, soft start, 2 check

valves, and possibly some downhole pipe if necessary on Well #6.

Any questions regarding this request should be addressed to Kyle Wofford, water@salemmo.com, 573-729-3061.

Please check our website at https://www.salemmo.com/city/government/bids/index.php for the latest updates to this

packet prior to submitting your bid.

BACKGROUND INFORMATION

The City of Salem, Missouri, is in the middle of the Missouri Ozarks. The 2021 US Census, American Community

Survey estimates approximately 4,623 residents. The City of Salem, Missouri, is a fourth-class city and operates

under a Mayor/Board of Aldermen/City Administrator form of government, providing a wide variety of public

services, including police, parks and recreation, a municipal airport, street maintenance, electric, water and

wastewater treatment services.

SPECIFICATIONS

Contractor shall furnish all materials, supplies, equipment, boring, and labor to complete the installation:

Replace the 75 hp pump, soft start, 2 check valves, and possibly some downhole pipe if necessary on Well #6 to

ensure it flows properly.

Project needs to be finished by Sept 15th, 2026, if not feasible then an estimated timeline to finish must

be added to the bid packet for consideration.

*Warranty of one year required

The City reserves the right to reject any or all quotes submitted, waive any informalities or irregularities in the

quotes received, and to accept any quote which, in the opinion of the City, is in the best interest of the City.

SCHEDULE

Every effort will be made to adhere to the following schedule regarding this proposal, although it may be altered at

the City’s convenience.

Release of advertisements of RFB

Deadline for questions

Proposal submission deadline

Bid Opening @ City Hall

202 N. Washington St., Salem, MO 65560

Final Selection & Board Approval

August 7, 2026

August 24, 2026

September 1, 2026

September 1, 2026 @ 3:15 PM

September 8, 2026

BID SUBMISSION AND AWARD

Submission

All proposals must be received by the City Clerk, City of Salem, Missouri, 400 N Iron Street, Salem, Missouri 65560

prior to 3:00 p.m., Central Standard Time, on September 1, 2026.

Bid opening will be at 3:15 pm on September 1, 2026 at the City Hall Council Chambers, 202 N. Washington St.,

Salem, MO. NOTE** Two different addresses for submittal and bid opening.

• Bids shall be submitted on the forms provided and must be manually signed by the individual authorized to

legally bind the company. Additional documentation may be submitted with the Bid form.

• Bids shall be submitted in a sealed envelope that is clearly marked “Well # 6” on the outside of the mailing

envelope.

• Bids received after the opening date and time will be rejected.

• FAXED/EMAILED BIDS WILL NOT BE ACCEPTED.

Cost of Proposal:

1. Provide the price that your company will charge the City for providing services as outlined in the

Specifications.

2. Any additional fees or costs for the services identified in this RFB that are not included in the fees

presented.

Award and Selection

Each proposal will be evaluated based on the following criteria:

1. Proposals shall be awarded to the lowest responsible bidder. Proposals shall not be accepted from, nor

contracts awarded, to a contractor who is in default on the payment of taxes, license, or other monies due

the city. All bids received that are submitted by individuals or businesses with their principal place of

business located in Dent County, Missouri, shall be multiplied by a preference factor of .95 awarding the

contract for goods or services.

2. The actual bid amount multiplied by the appropriate preference factors shall be termed the adjusted local

bid amount. The adjusted local bid amount shall be used in lieu of the actual bid amount in comparing

competitive bids.

3. In determining “lowest responsible bidder,” in addition to price, the following shall be considered:

a. The ability, capacity, and skill of the bidder to perform the contract or provide the service required;

b. Whether the bidder can perform the contract or provide the service promptly, or within the time

specified, without delay or interference;

c. The character, integrity, reputation, judgment, experience, and efficiency of the bidder;

d. The quality of performance of previous contracts or services;

e. The previous and existing compliance by the bidder with laws and ordinances relating to the

contract or service;

f. The sufficiency of the financial resources and ability of the bidder to perform the contract or

provide the service;

g. The quality, availability and adaptability of the supplies, or contractual services to the particular

use required;

h. The ability of the bidder to provide future maintenance and service for the use of the subject of the

contract;

i. The number and scope of conditions attached to the bid.

4. The City reserves the right to award all or portions of the project to the company whose proposal best

meets the goals of the request dependent upon funding availability.

The City reserves the right to reject all bids. It is the intent and purpose of the City that this RFB provide fair and

equal opportunity for each bidder to submit competitive bids. It is the bidder’s responsibility to furnish as much

detail as possible. All proposals shall be accepted or rejected by the City of Salem, Missouri, Board of Aldermen.

Upon Bid Award, the successful company must obtain a City Business or Contractor License prior to beginning

work. Contact the City Clerk’s office at 573-729-5211 for details.

CITY OF SALEM

VENDOR AND BID LIST INFORMATION

Date: ___________________________________________

Company Name:___________________________________________________________________________

Address : ________________________________________________________________________________ _

City:_______________________________ S tate:________________________ Z ip Code:_______________

CONTACT PERSON FOR BID:

Printed Name __________________________________________________________ ___________________

Email __________________________________________ _ Phone ( ) _____________________________

Signature of

Owner/Representative________________________________________________________________

(Signature)

(Print Name)

Please attach detailed manufacturer’s specifications with the

listed in the bid specifications.

minimum required information

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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RFB - Well #6 Pump Replacement/Repairs

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