RFB #1409 WCS Hazardous Waste Collection and Removal

Purchasing Department
1320 West Main Street Suite 202
Franklin, Tennessee 37064-3700
Phone (615) 472-4010
Fax (615) 472-5609
RFB #1409
WILLIAMSON COUNTY SCHOOLS
Release Date and Time: Wednesday, May 6, 2026
WCS District Hazardous Waste Collection and Removal
Notice: The bid opening date, which was originally advertised in the Tennessean on Tuesday, April
21, 2026, has been changed to a new date and time. The new bid opening date has been rescheduled to
Thursday, May 14, 2026 at 10:00am.
Attention Bidders: WCS Request for Bid #1409 solicitation is being blind copy distributed to select
bidders. We highly encourage your participation.
Project Timeline, Scope, Terms and Conditions:
* By or before 4:00pm on Wednesday, May 6, 2026 release (from WCS Purchasing Dept)
of RFB #1409 document via email to qualified Hazardous Waste Collection and Removal
Contractors/Bidders.
* This is an electronic bid opening. In order to participate in this bid project, WCS must receive
your emailed, documented bid submittal to this RFB #1409 by or before 10:00am on Thursday,
May 14, 2026.
* In order for your bid submittal to be considered, bidders must comply with the following
requirements:
o Print this WCS RFB #1409 document
o Legibly fill in the blanks with your appropriate responses
o Legibly print, sign your name and title, company info and date on RFB cover sheet.
o Emailed RFB response must include the following completed forms that are provided
herein in addition to the RFB cover sheet:
Tennessee Contractor License #, Expiration date, and limitations on cover sheet
TN Drug Free Affidavit (as required by TCA 50-9-113)
TN Background Check Affidavit (as required by TCA 49-5-413)
Certificate of Compliance with the Iran Divestment Act
Non-Boycott of Israel Affidavit
o Scan this completed document and email it as an attachment - confidentially and
directly to kirke@wcs.edu . Do not copy anyone else on this email to ensure
confidentiality and security. Your bid submittal must be received at the email address
specified above, by or before 10:00am on Thursday, May 14, 2026.
o Late submittals will not be accepted. Do not wait until the last minute to submit your
bid as we experience intermittent heavy internet traffic and related slowdowns.
o Only bids submitted in this format will be accepted.

* WCS will quickly tabulate the bids and issue an Award PO by Monday, May 18, 2026.
* Awarded contractor may commence collection of WCS school hazardous waste material
beginning at 8:00am on Wednesday, 05/27/26. Contractor can start after this date BUT - this
project must be 100% complete (all schools) by the established deadline of 4:00pm on
Tuesday, July 7, 2026.
* SCOPE: This project is for comprehensive profiling, scheduling, collection, packing, removal,
hauling, roper disposal, management, documentation, covering all related fees, compliance
with local, state and federal regulations, all equipment, labor --- of hazardous waste (both bio
and chemical) from 10 High Schools and 9 Middle Schools; a total of 19 science departments
within the WCS district. New empty drums for the next school year collection must be left at
each school based on the quantity provided on the attached summary. The specifications of the
drum are to be similar or equal to Eagle 55 gallon Blue Plastic Barrel Drum (Item
#1656MBBG) with locking lid and vent/bung hole.
* Williamson County Schools is a tax exempt public K-12 school district.
* Included in this RFB document is a detailed list of schools - that contains all of the necessary
details (location, contacts, etc) to perform this project.
* Critical - awarded contractor must contact each location prior to arrival and schedule the date
and time that your crew will arrive to perform the collection and removal at each school. It is
important that you document the name and phone number of the person you communicate with
and schedule with - from each respective school. Keep this communication documentation.
Communication, scheduling and documentation are key to the success of this project!
* Again, the awarded contractor must contact each school and document an appointment time to
arrive at each school in order to perform contractual duties. Contractor should contact schools
at least 72 hours in advance prior to actual arrival time at the schools. Document the name of
the school, name of the responsible contact at the school, date and time of the call, date and
time of the appointment.
* After the project is 100% finished - submit ONE detailed report-invoice to attention Kirk
Elliott. This detailed report-invoice will be a summary invoice for each and every school....
WCS will not pay partial or individual invoices. Invoice $ amount shall not exceed the
$ amount of the WCS Purchase Order. Any change orders to the PO must be pre-approved by
WCS Purchasing Director. WCS does not pay extra / add on expenses. So, make sure that you
pad your bid accordingly to cover all fees and related expenses.
* Also included in this RFB document is a detailed inventory from each and every school - that
specifies the hazardous waste items that are to be collected and disposed of.
* Schools can sign the originating tickets. Contractor to maintain all manifests and present these
items to WCS along with your final invoice.
* WCS pays our legitimate bills promptly and timely! Make sure you have everything in order
and we will make final payment within 20 days of receipt of correct invoice. You can email the
final invoice and final batch of tickets/ manifests to kirke@wcs.edu
* Ensure that you capture all related expenses and anticipated costs into your competitive bids.
WCS is not responsible for added / extra costs.
* If the project is not 100% complete / finished by the deadline of 4:00 pm on 07/07/26,
liquidated damages shall commence beginning on 07/08/25. Said liquidated damages shall be
in the form of a penalty-deduct from the final invoice as follows. Deduct of $250 per
consecutive calendar day commencing on 07/08/25 until the project is properly finished to the
satisfaction of WCS.
* Submit questions to Kirk Elliott, WCS Purchasing, at 615-472-4011 or email kirke@wcs.edu.

RFB #1409
WILLIAMSON COUNTY SCHOOLS
WCS District Hazardous Waste Collection and Removal
Bid Cover Page
Name of Company:_____________________________________________________________
Tennessee Contractor's License Number: ____________________
Expiration Date: _______________ Limitations: ____________________________________
Address: _____________________________________________________________________
Print Name & Title of Rep: _______________________________________________________
Signature of Rep: _______________________________________________________________
Date: __________________________________________________________________________
Email Address of Rep: ___________________________________________________________
Company Ph # _______________________ Cell Ph # _______________________________
By signing this document, I verify that I have carefully read the specifications, terms and conditions
and instructions contained within this RFB document. I understand and agree to all the language set
forth in this document.
Bid is Hereby Submitted.
Provide in this section the Total Bid for WCS District (including collection and removal of
hazardous waste plus new replacement barrel drums with lids - quantities on attached):
$ ____________________________________________________________________________
Unit cost for any additional (empty) lab-pack barrel drums with lids for which WCS may possibly
purchase during the year $__________________________
Attach a one page breakdown of cost of each school - that cross references / matches to the Total Bid
Cost - that is mentioned above.

FORM FOR CERTIFICATE OF COMPLIANCE WITH
TENNESSEE LICENSING LAW
This is to certify that the undersigned has fully complied with all requirements of Chapter
135, Public Acts of 1945, and Chapter 164, Public Acts of 1947, of the General Assembly of
the State of Tennessee, known as the General Contractors Licensing Law. License No. was
issued to the undersigned on _________________________, 20 _____, by the State Board
of Licensing General contractors.
My license limit is ________________________________ and my bid does not exceed this. My license
classification and limit are as follows:
_____________________________ Classification
_____________________________ Limit
____________________________________
Bidder
____________________________________
By
____________________________________
Title
The Contractor's license number and expiration date must appear on the envelope containing the
bid; otherwise, the bid will not be considered.

DRUG-FREE WORKPLACE AFFIDAVIT
STATE OF ______________________________
COUNTY OF ___________________________
The undersigned, principal officer of ___________________________________, an employer of five (5)
or more employees contracting with Williamson County government to provide construction services,
hereby states under oath as follows:
1. The under signed is a principal officer of ______________________________ (hereinafter
referred to as the "Company"), and is duly authorized to execute this Affidavit on behalf of the
Company.
2. The Company submits this Affidavit pursuant to T.C.A. 50-9-113, which requires each
Employer with no less than five (5) employees receiving pay who contacts with the state or any
local government to provide construction services to submit an affidavit stating that such
employer has a drug-free workplace program that complies with Title 50, Chapter 9, of the
Tennessee Code Annotated.
3. The Company is in compliance with T.C.A. 50-9-113.
Further affiant saith not.
___________________________________
Principal Officer
STATE OF ___________________________________
COUNTY OF _________________________________
Before me personally appeared ________________________ with whom I am personally acquainted (or
proved to me on the basis of satisfactory evidence), and who acknowledged that such person executed the
forgoing affidavit for the purposes therein contained.
Witness my hand and seal at office this _________ day of __________________, 20____
Notary Public __________________________________________
My commission expires:__________________________________

CRIMINAL BACKGROUND COMPLIANCE AFFIDAVIT
STATE OF _______________________
COUNTY OF ___________________
The undersigned, principal officer of _______________________________________, an employer
contracting with Williamson County Board of Education to provide services having direct contact with
children or access to grounds of a Williamson County public school while students are on grounds,
hereby states under oath as follows:
1. The undersigned is a principal officer of ___________________________ (hereafter
referred to as the "Company"), and is duly authorized to execute this Affidavit on behalf
of the Company.
2. The Company submits this Affidavit pursuant to T.C.A. 49-5-4 13 as amended effective
September 1, 2007 for entities entering into contracts with a local board of education
where the company's employees will have direct contact with school children or access
to the grounds of a school when children are present. It is the duty of the Company to
require applicants supply a fingerprint sample and submit to a criminal history records
check to be conducted by the Tennessee Bureau of Investigation and the Federal Bureau
of Investigation prior to permitting the person to have contact with such children or enter
school grounds and to take certain other actions based upon the results of the records
check.
3. The Company is in compliance with the terms of T.C.A. 49-5-413.
Further affiant saith not.
___________________________________
Principal Officer
STATE OF ___________________________________
COUNTY OF _________________________________
Before me personally appeared ________________________ with whom I am personally acquainted (or
proved to me on the basis of satisfactory evidence), and who acknowledged that such person executed the
forgoing affidavit for the purposes therein contained.
Witness my hand and seal at office this _________ day of __________________, 20____
Notary Public __________________________________________
My commission expires:__________________________________

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT
Effective July 1, 2016, this form must be submitted for any contract that is subject to the Iran Divestment
Act, Tenn. Code Ann. 12-12-101, et seq., ("Act"). This form must be submitted with any bid or
proposal regardless of where the principal place of business is located.
Pursuant to the Act, this certification must be completed by any corporation, general partnership, limited
partnership, limited liability partnership, joint venture, nonprofit organization, or other business
organization that is contracting with a political subdivision of the State of Tennessee.
Certification Requirements.
No state agency or local government shall enter into any contract subject to the Act, or amend or renew
any such contract with any bidder/contractor who is found ineligible under the Act.
Complete all sections of this certification and sign and date it, under oath, in the presence of a Notary
Public or a person authorized to take an oath in another state.
CERTIFICATION:
I, the undersigned, certify that by submission of this bid, each bidder and each person signing on behalf of
any Respondent certifies, and in the case of a joint bid or contract each party thereto certifies, as to its
own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is
not on the list created pursuant to Tenn. Code Ann. 12-12-106.
Respondent represents it has the full power, knowledge, and authority to make this Certification and that
the signatory signing this Certification on behalf of bidder/contractor has been duly authorized to do so on
behalf of the bidder/contractor.
Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement.
______________________________________________________
Printed Respondent Name Printed Name of Authorized Official
______________________________________________________
Signature of Authorized Official
______________________________________________________
Date

CERTIFICATE OF NON-BOYCOTT OF ISRAEL
Tenn. Code Ann. 12-4-119 prohibits public entities from entering into a contract for services,
Supplies, information technology or construction unless the contract includes a written certification that
the company is not currently engaged in and will not be engaged in for the duration of the contract, a
boycott of Israel. This applies to any contract entered into on or after July 1, 2022. The law does not
apply to contracts with a value of less than $250,000 or in contracts where the supplier has less than ten
employees.
A boycott of Israel means engaging in refusals to deal, terminating business activities or other
commercial actions that are intended to limit commercial relations with Israel, or companies doing
business in or with Israel or authorized by, licensed by or organized under the laws of the State of Israel
to do business, or persons or entities doing business in Israel, when such actions are taken: (1) In
compliance with, or adherence to, calls for a boycott of Israel, or (2) In a manner that discriminates on
the basis of nationality, national origin, religion, or other unreasonable basis and is not based on a valid
business reason. Tenn. Code Ann. 12-4-119.
Certification Requirements.
Complete all sections of this certification and sign and date it, under oath, in the presence
of a Notary Public or a person authorized to take an oath in another state.
CERTIFICATION:
The Contractor certifies that it is not currently engaged in, and will not for the duration of the contract engage
in, a boycott of Israel as defined by Tenn. Code Ann. 12-4-119. This provision shall not apply to
contracts with a total value of less than two hundred fifty thousand dollars ($250,000) or to
contractors with less than ten (10) employees.
Printed Name and Title of Authorized Official
Signature of Authorized Official
Date
STATE OF ___________________________________
COUNTY OF _________________________________
Before me personally appeared ________________________ with whom I am personally
acquainted (or proved to me on the basis of satisfactory evidence), and who acknowledged that
such person executed the forgoing affidavit for the purposes therein contained.
Witness my hand and seal at office this _________ day of __________________, 20____
Notary Public ______________________________________
My commission expires:__________________________________