RFB - Utility Poles
| Agency: | City of Salem |
|---|---|
| State: | Missouri |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 20, 2026 |
| Due Date: | Mar 4, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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CITY OF SALEM, MISSOURI
REQUEST FOR BIDS
Title:
Date Issued:
Due Date and Time:
Submit Sealed Bid To:
Utility Poles
February 19, 2026
March 4, 2026; 3:00 PM
City of Salem, Missouri
Office of City Clerk
400 N. Iron Street
Salem, MO 65560
INTRODUCTION
The city of Salem is seeking bids for new utility poles to be used in a Distribution Electric system for
city utilities to replace and repair infrastructure
Any questions regarding this request should be addressed to Brandon Schmitt,
electric@salemmo.com, 573-247-3477. Please check our website at
https://www.salemmo.com/city/government/bids/index.php for the latest updates to this packet
prior to submitting your bid.
BACKGROUND INFORMATION
The City of Salem, Missouri, is in the middle of the Missouri Ozarks. The 2023 US Census, American
Community Survey estimates approximately 4,673 residents. The City of Salem, Missouri, is a
fourth-class city and operates under a Mayor/Board of Aldermen/City Administrator form of
government, providing a wide variety of public services, including police, parks and recreation, a
municipal airport, street maintenance, electric, water and wastewater treatment services.
SPECIFICATIONS
The specifications for the utility poles are as follows:
• (17) - 40ft
• (18) - 30ft
• Class 3 poles
• Condition: New
• RUS M-20 Framed
• DCOI Treated .15 Treated per AWPA spec
• Delivered and unloaded at Electric Warehouse in Salem MO
• WQC Inspected
• (5) - 50ft
• Class 2 poles Condition: New
• RUS M-20 Framed
• DCOI Treated .15 Treated per AWPA spec
• Delivered and unloaded at Electric Warehouse in Salem MO
• WQC Inspected
The City reserves the right to reject any or all quotes submitted, waive any informalities or
irregularities in the quotes received, and to accept any quote which, in the opinion of the City, is in
the best interest of the City.
SCHEDULE
Every effort will be made to adhere to the following schedule regarding this proposal, although it
may be altered at the City’s convenience.
Release of advertisements of RFB
Proposal submission deadline
Bid Opening @ City Hall Council Chambers,
202 N. Washington St., Salem, MO 65560
Final Selection & Board Approval
February 19, 2026
March 4, 2026 @ 3 PM
March 4 @ 3:15 PM
March 10, 2026
BID SUBMISSION AND AWARD
Submission
All proposals must be received by the City Clerk, City of Salem, Missouri, 400 N Iron Street, Salem,
Missouri 65560 prior to 3:00 p.m., Central Standard Time, on March 4, 2026.
Bid opening will be at 3:15 pm on March 4, 2026 at the City Hall Council Chambers, 202 N.
Washington St., Salem, MO.
• Bids shall be submitted on the forms provided and must be manually signed by the
individual authorized to legally bind the company. Additional documentation may be
submitted with the Bid form.
• Bids shall be submitted in a sealed envelope that is clearly marked “Bid- Utility Poles
• Bids received after the opening date and time will be rejected.
• FAXED/EMAILED BIDS WILL NOT BE ACCEPTED.
Cost of Proposal:
1. Provide the price that your company will charge the City for providing services as outlined
in the Specifications.
2. Any additional fees or costs for the services identified in this RFB that are not included in
the fees presented.
Award and Selection
Each proposal will be evaluated based on the following criteria:
1. Proposals shall be awarded to the lowest responsible bidder. Proposals shall not be
accepted from, nor contracts awarded, to a contractor who is in default on the payment of
taxes, license, or other monies due the city. All bids received that are submitted by
individuals or businesses with their principal place of business located in Dent County,
Missouri, shall be multiplied by a preference factor of .95 awarding the contract for goods or
services.
2. The actual bid amount multiplied by the appropriate preference factors shall be termed the
adjusted local bid amount. The adjusted local bid amount shall be used in lieu of the actual
bid amount in comparing competitive bids.
3. In determining “lowest responsible bidder,” in addition to price, the following shall be
considered:
a. The ability, capacity, and skill of the bidder to perform the contract or provide the
service required;
b. Whether the bidder can perform the contract or provide the service promptly, or
within the time specified, without delay or interference;
c. The character, integrity, reputation, judgment, experience, and efficiency of the
bidder;
d. The quality of performance of previous contracts or services;
e. The previous and existing compliance by the bidder with laws and ordinances
relating to the contract or service;
f. The sufficiency of the financial resources and ability of the bidder to perform the
contract or provide the service;
g. The quality, availability and adaptability of the supplies, or contractual services to
the particular use required;
h. The ability of the bidder to provide future maintenance and service for the use of the
subject of the contract;
i. The number and scope of conditions attached to the bid.
4. The City reserves the right to award all or portions of the project to the company whose
proposal best meets the goals of the request dependent upon funding availability.
The City reserves the right to reject all bids. It is the intent and purpose of the City that this RFB
provide fair and equal opportunity for each bidder to submit competitive bids. It is the bidder’s
responsibility to furnish as much detail as possible. All proposals shall be accepted or rejected by
the City of Salem, Missouri, Board of Aldermen.
Upon Bid Award, the successful company must obtain a City Business or Contractor License prior to
beginning work. Contact the City Clerk’s office at 573-729-5211 for details.
CITY OF SALEM
VENDOR AND BID LIST INFORMATION
Date: ___________________________________________
Company Name:_______________________________________________________________
Address: _____________________________________________________________________
City:__________________________ State:___________________ Zip Code:_____________
CONTACT PERSON FOR BID:
Printed Name
______________________________________________________________________________
Email ________________________________________ Phone ( ) ____________________
Signature of
Owner/Representative__________________________________________________________
(Signature)
(Print Name)
Please attach detailed manufacturer’s specifications with the
information listed in the bid specifications.
minimum required
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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