RFB 2024-038 University of Maine, University Park Internet Services

Agency:	University of Maine
State:	Maine
Type of Government:	State & Local
NAICS Category:	518210 - Data Processing, Hosting, and Related Services
Posted Date:	Nov 15, 2023
Due Date:	Nov 30, 2023
Solicitation No:	2024-038
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Administered by University of Maine System

Office of Strategic Procurement

Request for Proposal (RFP)

University of Maine, University Park Internet

Services

RFP #2024-038

Issued Date: October 31, 2023

Response Deadline Date/Time: November 28, 2023, 11:59 p.m. EST

Response Submission Information:

Submitted electronically to: UMSResponses@maine.edu

Email Subject Line – RC- UM Internet Services - RFP# 2024-038

Response Contact Information:

Strategic Sourcing Director (SSD): Robin Cyr

Email: UMSResponses@maine.edu and robin.cyr@maine.edu

Request for Proposal (IT) – UM Internet Services

Dated: October 31, 2023

Contents

1.0 INTRODUCTION....................................................................................................................... 3

1.1 Definitions, Background, Purpose and Specifications ................................................ 3

1.2 General Information ............................................................................................................ 6

1.3 General Submission Provisions..................................................................................... 10

2.0 EVALUATION AND AWARD PROCESS ............................................................................ 12

2.1 Evaluation Criteria............................................................................................................. 12

2.2 Award................................................................................................................................... 13

2.3 Negotiations ....................................................................................................................... 13

2.4 Award Protest .................................................................................................................... 13

3.0 RESPONSE FORMAT REQUIREMENTS............................................................................ 15

3.1 General Format Instructions ........................................................................................... 15

3.2 Response Format Instructions ....................................................................................... 15

4.0 MASTER AGREEMENT ........................................................................................................ 17

University of Maine System RFP

Rev. 08/16/2023

Page 2 of 31

Request for Proposal (IT) – UM Internet Services

Dated: October 31, 2023

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1

Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

Campus thumbnails

University of Maine

The University of Maine, founded in Orono in 1865, is the state's land grant and

sea grant university. As the state’s only public research university, UMaine has a

statewide mission of teaching, research and economic development, and

community service. UMaine is among the most comprehensive higher education

institutions in the Northeast with nearly 100 majors and academic programs. It

attracts students from Maine and 49 other states, and more than 60 countries. It

currently enrolls more than 11,400 undergraduate and graduate students who can

directly participate in research, working with world-class scholars. UMaine offers

more than 100 degree programs through which students can earn graduate

certificates, master's, doctoral or professional science master's degrees. The

university promotes environmental stewardship, with substantial efforts campus

University of Maine System RFP

Rev. 08/16/2023

Page 3 of 31

Request for Proposal (IT) – UM Internet Services

Dated: October 31, 2023

wide aimed at conserving energy, recycling and adhering to green building

standards in new construction.

1.1.3

Purpose

The University of Maine System acting on behalf of the University of Maine,

University of Maine Auxiliary Enterprises (“University”) is seeking responses to

provide an internet solution at University Park, a family housing complex. The

current infrastructure consists of direct-burial coax cable and cable modems. The

underground plant is deteriorating quickly and affecting the quality of internet that

is provided to our tenants, to a point where it has become unstable and

unreliable. As part of the University, we strive to offer our customers the best

services and an immediate replacement is needed. We are interested in both a 5

year or 10-year solution, knowing that there could be a possibility that University

Park could at some point be closed. This is not in the immediate future, but all

housing options at the University of Maine will continue to be evaluated.

This document provides instructions for submitting responses, the procedure and

criteria by which the Respondent(s) will be selected, and the contractual terms

which will govern the relationship between the University and the awarded

Respondent(s).

Respondents should review 1.1.4 Specifications / Scope of Work of this

document to see the full Scope of Services/Products required.

The University is committed to providing increased access and opportunity to

diverse businesses include and not limited to: Lesbian, Gay, Bisexual and

Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise

(MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business

Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone;

small disadvantaged business; women-owned; minority-owned; Veteran Business

Enterprise (VBE); and Women’s Business Enterprise (WBE).

1.1.4

Specifications / Scope of Work

The University of Maine System acting on behalf of the University of Maine is

seeking proposals from vendors with experience in providing internet solutions

that meet these requirements. Our aim is to establish a partnership with a

vendor who can provide a dependable and cost-effective internet services

solution.

The solution will provide a suitable internet for University Park, a family housing

complex, that require reliable and cost-effective solution.

We require that the proposed internet services solution meet the following

requirements:

Respondent will bring fiber optic cable from pole line via aerial drops to

each of the 11 buildings located in University Park. This fiber service

will be terminated in a central panel on the outside of each building.

From the termination box individual fiber runs will be installed in each of

the 8 individual apartments.

University of Maine System RFP

Rev. 08/16/2023

Page 4 of 31

Request for Proposal (IT) – UM Internet Services

Dated: October 31, 2023

Respondent will provide maintenance or trouble shooting of services and

equipment.

Internet – Respondent will supply Wireless Routers which will provide

symmetrical 1Gbs/1Gbs of Internet bandwidth for each building.

This bandwidth future proofs University Park for the long term.

(69) Units - List of Service Locations and Unit Numbers

6 Connecticut St. Old Town, Maine – Units 1-4

8 Connecticut St. Old Town, Maine – Units 1-4

14 Connecticut St. Old Town, Maine – Units 1-4

22 Connecticut St. Old Town, Maine – Units 1-4

24 Connecticut St. Old Town, Maine – Units 1-4

5 Connecticut St. Old Town, Maine – Units 1-4

7 Connecticut St. Old Town, Maine – Units 1-4

13 Connecticut St. Old Town, Maine – Units 1-4

15 Connecticut St. Old Town, Maine – Units 1-4

19 Connecticut St. Old Town, Maine – Units 1-4

23 Connecticut St. Old Town, Maine – Units 1-4

12 Rhode Island St. Old Town, Maine – Units 1-4

16 Rhode Island St. Old Town, Maine – Units 1-4

20 Rhode Island St. Old Town, Maine – Units 1-4

22 Rhode Island St. Old Town, Maine – Units 1-4

28 Rhode Island St. Old Town, Maine – Units 1-4

32 Rhode Island St. Old Town, Maine – Units 1-3

15 New Hampshire St. Old Town, Maine – Office – 1 Unit

21 New Hampshire St. Old Town, Maine- Community Center – 1 Unit

University of Maine System RFP

Rev. 08/16/2023

Page 5 of 31

bid #	due date	due time	commodity	attachments	addenda
2024-038	30-Nov-2023	11:59 pm	RFB 2024-038 University of Maine, University Park Internet Services	RFB 2024-038 Submission Form Package RFB 2024-038 Cost Template	RFB 2024-038 Addendum 1

RFB 2024-038 University of Maine, University Park Internet Services

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