RFB: Towbarless Electric Aircraft Tractor - Available until April 20, 2026

FORMAL BID PACKET
Opening on
April 20, 2026
10:00 AM EST
Charlotte - Monroe Executive Airport
3900 Paul J. Helms Drive
Monroe, NC 28110

NOTICE AND INSTRUCTIONS TO BIDDERS
Sealed bids will be received by the Charlotte-Monroe Executive Airport and the City of Monroe, North
Carolina for the furnishing of one (1) Towbarless Electric Aircraft Tractor as specified, until Monday
April 20, 2026 at 10:00am at the Charlotte-Monroe Executive Airport, 3900 Paul J. Helms Dr, Monroe,
NC 28110, at which time the bids received will be publicly opened and read aloud.
A hard copy of your bid documents sealed, with pricing, along with any literature or brochures
required, must be mailed or presented in person prior to the opening. If mailing/shipping, the
addresses are:
Via USPS, FedEx or UPS:
Formal Bid Opening - Charlotte-Monroe Executive Airport
Attn: Malcolm Weeks
3900 Paul J. Helms Drive
Monroe, North Carolina 28110
Bidder will be required to comply with all applicable statutes and regulations. No bids will be
accepted via email.
All questions must be directed to Malcolm Weeks whereby he will determine if an addendum must
be issued to answer the concerns of the question.
Bid(s) must be returned on the attached proposal sheet showing unit prices fully extended and the
proposal page completed in its entirety. Equipment must meet all specifications and be the kind and
type specified, or an approved equivalent. A manufacturer's build sheet of the proposed equipment
shall be included in addition to the completed specifications. All bids shall include delivery time and
the price quoted must be on the basis of delivery to Monroe, North Carolina.
The City will entertain bids for most recent model year or current model year. You must submit a
separate proposal page for each type of offering with model year and style clearly defined. Should
you have a "stock" (on yard in inventory) offering, please mark this proposal accordingly.
All equipment requires 2 sets of keys. The unit shall come with all pertinent paperwork upon delivery.
This shall include invoice and Certificate of Origin. No dealer advertisement insignia is allowed on City
vehicles. Only identification is OEM plates as shipped.

All bids shall be valid for a period of 90 days pending committee review and Council approval, if
needed, and awarding of contract(s). Quoted price should not include any sales or usage taxes, but
should only reflect the actual bid price of the equipment.
Per City policy, bidder shall execute a City of Monroe service contract at time of award for possible
warranty work and repairs if needed. The contract shall be entered into on an annual basis for the life
of the vehicle with the City fleet. Failure to execute the contract in future years will affect the
responsiveness designation of future bids.
If an error or omission occurs bidder(s) must submit in writing no more than seventy-two hours after
the bid opening, a request to withdraw their bid, excluding Saturdays, Sundays, or Holidays for which
the City of Monroe offices are closed.
The City of Monroe reserves the right to reject any and/or all bids received, or to select the bid(s)
which, in our opinion, is in the best overall interest of the City. The City reserves the right to award
in whole or part and to waive any formalities as may be permitted by law. The City reserves the right
to offer this bid and supporting documentation to other entities that may have a desire to
"piggyback" from said award. Bidder must meet all of the above requirements for bid to be
considered.
_______________________________
Malcolm Weeks, Airport Director

PROPOSAL AFFIDAVIT
TO CITY MANAGER AND CITY COUNCIL
CITY OF MONROE, NORTH CAROLINA 28110
The undersigned, as bidder, hereby declares that this proposal is made without connection with any
other person, company, or parties making a similar bid or proposal, and that the proposal is in all
respects fair and in good faith, without collusion or fraud.
The bidder has carefully examined the annexed form of specifications and instructions to bidders and
hereby declares that he will furnish the equipment called for in the manner prescribed in the
specifications and instructions to bidders for the following price:
Description Warranty Period Delivery Time Unit Price
Name of Firm Submitting Proposal Firm Address
Printed Name of Authorized Representative Signature of Authorized Representative
Title Telephone Number
Email Address Website

Dear Prospective Bidder:
If you determine not to submit a bid in response to this solicitation, we would very much appreciate
your completing and returning this form for our records.
Reason for not submitting a bid in response to this solicitation: (please be as specific as
possible)___________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
___________________________________________________________________________________
FULL LEGAL NAME OF COMPANY: _________________________________________________
ADDRESS: ____________________________________________________________________
EMAIL ADDRESS: ______________________________________________________________
PHONE ______________________________ FAX ____________________________________
NAME (PLEASE PRINT): ___________________________________________________________
TITLE: _______________________________________________________________________
SIGNED _______________________________________________ DATE __________________
Thank you for your assistance. Please email to:
Charlotte-Monroe Executive Airport - City of Monroe
Malcolm Weeks, Airport Director
Email: mweeks@monroenc.org

CITY OF MONROE MINIMUM SPECIFICATIONS FOR CAB AND CHASIS
SPECIFICATIONS FOR ONE 2025 OR NEWER TOWBARLESS, ELECTRIC AIRPORT TRACTOR
**********NOTICE TO BIDDERS**********
The City reserves the right to reject all bids.
The following specifications are intended to describe the minimum requirements for the Towbarless
Electric Airport Tractor. The equipment shall be a 2025 model or newer and of the latest design and
shall include all items normally furnished as standard equipment.
BIDDER MUST FILL IN BLANKS TO INDICATE COMPLIANCE, OR STATE EXCEPTION FOR OUR
ACCEPTANCE. FAILURE TO COMPLY WITH THIS REQUIREMENT MAY RENDER YOUR BID
UNRESPONSIVE.
Specification Requirement Comply / Exception
Tow Capacity Minimum 120,000 lbs at grade
Drawbar Pull Minimum 6,000 lbf
Powertrain Dual AC electric drive motors -
45.3 HP/72v DC Drive Motor with Cooling Fan
Auburn/Dana 44 Differential, 3.73 Ratio
Battery 550 Amp Hr. (6-Hr. Rate), Industrial Motive
Batteries & 100A, 3-Ph Charger, Single-Point
Central Battery Water Fill System for Batteries
Charging Automatic charger, 480V compatible
Brakes Wet disc service brakes + regenerative braking
Parking Brake Automatically applied SAHR
Steering Electric/hydraulic power steering
Turning Radius 200 inches
Speed (unloaded) 10 mph
Speed (loaded) 4 mph
Cradle System Electric/Hydraulic, Dual Cylinder, Universal
Nose Gear Cradle with Front Gate - towbarless
nose gear capture system
Cradle Lift Capacity Minimum 12,000 lbs
Winch Hydraulic winch with auto shut-off
Lighting LED headlights, taillights, beacon, Dual LED
Headlights with Guards at Cradle & Operator
Ends of Tug
Controls Onboard diagnostics display and
instrumentation
Safety Backup alarm, emergency stop, operator
presence system
Seating Operator and passenger seats with restraints

Tires Solid pneumatic traction tires
Frame/Coating Corrosion-resistant coating
Accessories Straps, cradle tools, adapters as required
Warranty Minimum 1-year parts and labor
Documentation Manuals, parts, and service documentation
included