26066 - RFB - Street Light Pole Painting

RFB No. 26066
REQUEST FOR BID NO. 26066
Street Light Pole Painting
https://www.wilmette.gov/bids.aspx
Last Date/Time for Questions 05/14/2026
2:00 pm local time
Last Addendum Issued 05/19/2026
2:00 pm local time
Bids Due and Opened on 05/21/2026
DemandStar.com 2:00 pm local time
ILLINOIS PREVAILING WAGE ACT APPLIES TO THIS WORK
Submit Questions To: Submit Bids At:
purchase@wilmette.com www.DemandStar.com
Note: This cover sheet is an integral part of the bid documents and is, as are all of the following
documents, part of any contract executed between the Village of Wilmette and any successful Bidder.
Bidder Company Name
(please print)
Page 1
Village of Wilmette

RFB No. 26066
VILLAGE OF WILMETTE
NOTICE TO BIDDERS
Notice is hereby given that the Village of Wilmette ("Village") will receive bids on DemandStar.com
until 05/21/2026 at 2:00 pm, local time for painting of up to seventy-four (74) black street light poles in
the Village.
Bid Bond
A bid bond is not required.
Description of Work
The proposed work is officially known as Street Light Pole Painting, as further described in the
Specifications section of this RFB.
Availability and Clarification of Documents
This RFB and any addendums will be posted on DemandStar.com and the Village's website at:
https://www.wilmette.gov/bids.aspx. The deadline for submitting questions is 2:00 pm local time
05/14/2026. Bidders will provide written acknowledgment of each addendum issued with their
submitted bid. Oral explanations will not be binding. No clarifications, interpretations or addenda
shall be issued after 2:00 pm local time on 05/19/2026. It is the sole responsibility of the Bidder to
check DemandStar.com and the Village' website to determine if an addendum has been posted.
Restriction Of Communication
Any questions related to this RFB must be submitted in writing to Cliff Ruemmler, Purchasing
Manager, at Purchase@wilmette.com. Questions received by the Village, including the Village's
responses will be consolidated and posted on DemandStar.com and the Village's website.
All other communications between a Bidder and Village staff, public official(s) and/or consultants
concerning any part of this solicitation is strictly prohibited. Failure to comply with this requirement
may result in the Village disqualifying the Bidder's bid.
Confidentiality
Bidders response, in its entirety, is subject to the Illinois Freedom of Information Act and no part of
the Bidder's bid will be considered confidential by the Village.
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Village of Wilmette

RFB No. 26066
BID PREPARATION AND SUBMISSION
Preparation of Bid Documents
The Bidder shall prepare the bid on the attached bid forms furnished by the Village. All blank spaces
on the bid forms must be correctly completed. All signatures must be completed. The total bid
amount is to be shown in both words and figures where indicated. In case of a discrepancy between
words and figures, the words shall prevail, unless it clearly appears in the Village's opinion that the
words rather than the figures are in error. Bids containing omissions and/or alterations not called for
may be rejected.
Conditions
Bidders are responsible to become familiar with all conditions, instructions, and contract documents
governing this bid, including the Bond and Contract terms attached in Appendix One (1) and
Appendix Two (2). Submission of a bid will be considered specific evidence of having performed the
above. Any exceptions to the contract document that you may have must be included on the Bid
Exception Sheet. Once the award has been made, failure to have read all the conditions, instructions
and specifications of this RFB shall not be cause to alter the original bid or to request additional
compensation.
Conflict with Existing Village Contracts
This Work shall be treated as a separate contract and not performed in conjunction with any existing
contracts as currently held by the Bidder. Any Bidder that currently performs work for the Village under
an existing contract must agree to furnish additional crews (labor and equipment) to guarantee that
timeliness, quality and services currently rendered do not suffer in any way due to additional work
contained in the contract for this Work.
Submission of Bids
All Bids must be submitted electronically through DemandStar.com by the specified opening date and
time of the bid. Bids submitted after the specified date and time will not be accepted. Mailed bids
and/or emailed bids to the Village will not be accepted without the prior written approval by the
Village. It is the sole responsibility of the Bidder to submit the pdf copy of the bid on
DemandStar.com. .
Modify or Withdrawal of Bids
Bidders may modify, withdraw or cancel their bid at any time prior to the bid opening date and time by
deleting the bid document(s) attached to their submission on DemandStar.com. Mailed or emailed
requests to withdraw a bid arriving after the specified bid opening date and time will not be accepted
regardless of date/time stamp or post-marked time on the envelope. After the bid opening date and
time, no bid shall be withdrawn or canceled for a period of ninety (90) calendar days. The successful
Bidder shall not withdraw or cancel its bid after having been notified by the Purchasing Manager that
said bid has been accepted, subject to approval by the Village Manager or Village Board.
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Village of Wilmette

RFB No. 26066
Qualifications and Experience of Bidders
Bidder's must have the following minimum experience:
a. Five (5) years' experience as a continuously operating entity engaged in the performance of
similar work.
Prevailing Wage
The proposed work described herein is covered by the Illinois Prevailing Wage Act. It is the Bidder's
responsibility to obtain current prevailing wage rate information from the Illinois Department of Labor.
Prevailing wage rate updates can be obtained from the Illinois Department of Labor's website at
https://www2.illinois.gov/idol/laws-rules/conmed/pages/prevailing-wage-rates.aspx.
Bid Tabulation
A summary bid tabulation will be posted to the Village's website(https://www.wilmette.gov/bids.aspx)
and on DemandStar.com generally within one business day of the bid opening. Copies of bid tabs
will not be distributed to individual companies.
Consideration of Bids
The Work shall be awarded to the responsible Bidder who submits the responsive bid that is most
advantageous to the Village.
The Village reserves the right to waive any technicalities, irregularities or award in part or in whole or
to not award at all, reject any and all bids, and may order a re-advertisement for new bids or whatever
is in the best interest of the Village.
Failure on the part of the successful Bidder to execute a contract within thirty (30) calendar days of its
receipt or to provide an acceptable bond(s), if required, shall be considered just cause to withdraw the
award. In such case the bid security shall be forfeited as liquidated damages and not as a penalty.
If the bid does not meet the entire Village specifications but does substantially meet the requirements,
the Bidder should indicate, in writing on the Bid Exception Sheet, all deviations from the Specifications.
The Specifications included in this RFB are to be considered the minimum specifications to perform the
Work..
Disqualification of Bids
The following will be cause for disqualification of bids:
a. Prices excessively high and/or exceed monies available for the intended Work;
b. Failure to submit bid security or surety, if required;
c. Failure to offer to meet specified delivery and/or performance schedules;
d. Failure to price out the bid in conformance to the required format; or qualification of price to
protect the Bidder from unknown future market conditions;
e. Rights of the Village limited under any contract clause;
f. Reasonable basis to suspect either conflict of interest or collusion among Bidders;
g. Bidder fails to submit required information, literature, or affidavits with bid;
h. Late bids;
i. Failure of any authorized person to sign any required bid forms;
j. Bidder is prohibited by local, state or federal law from entering into public contracts;
k. Bidder is in arrears or is in default to the Village upon any debt or contract, or that is a
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Village of Wilmette

RFB No. 26066
defaulter, as surety or otherwise, upon any obligation to the Village;
l. Bidder has failed to perform faithfully on any previous contract with the Village; and
m. Anything to be in violation of the procurement policies and procedures of the Village.
Competency of Bidder
The Bidder, if requested in writing, must present within five (5) business days, evidence satisfactory
to the Village of ability and possession of the necessary facilities, equipment, personnel, prior
experience, financial resources, and/or certificates of insurance.
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Village of Wilmette

RFB No. 26066
INSTRUCTIONS TO BIDDERS ON COMPLETING FORMS
STREET LIGHT POLE PAINTING
The following Bid Forms must be filled out completely, executed by an authorized agent and included
in the bid per the Submission of Bids instructions.
BID SUBMISSION FORMS, in this order
...... Bid Cover Sheet
...... Bidder Information Sheet
...... Summary Bid Sheet
...... Specifications
...... Reference Form
...... Bid Exceptions Sheet
...... Bid Affirmation and Certification (signed)
...... Certification of Compliance (signed)
SUCCESSFUL Bidder ONLY
The successful Bidder will be required to provide a performance bond and payment bond and
execute the Contract included in Appendix One and Two to this RFB. These documents SHOULD
NOT be completed at the time of bid submission.
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Village of Wilmette

RFB No. 26066
BIDDER INFORMATION SHEET
STREET LIGHT POLE PAINTING
Company Name:
DBA:
Address:
City, State, Zip:
Contact Name:
Phone Numbers:
Email:
Website:
Federal Employer Identification # (FEIN):
IL Secretary of State File #:
IL Department of Employment Security #:
IL Department of Revenue Registration #:
IL Department of Professional Regulation #:
Please include an explanation for any blank or "n/a" responses above. ____________________
_____________________________________________________________________________
The Village is required to make a good faith effort to collect and publish certain demographic information for all
vendors and subcontractors doing business with the Village. The Village is now required to report whether the
Village's vendors or subcontractors are a minority, women, or veteran-owned business as defined by the
Illinois Public Act 102-0265. In addition, if the vendor or subcontractor is self-certifying, the Village is required
to disclose if the business is certified as a small business under Small Business Administration standards.
Business Type Certified
Certified By(2)
(Select all the apply) (Circle All That Apply)
Minority-owned(1) Yes / No
Women-owned(1) Yes / No
Veteran-owned(1) Yes / No
Federal SBA Qualified Yes / No
(1)As defined by the Business Enterprise for Minorities, Women, and Persons with Disabilities Act (30 ILCS 575/).
(2)If Certified, provide the name of the certifying organization or state "self-certified".
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Village of Wilmette

RFB No. 26066
SUMMARY BID SHEET
STREET LIGHT POLE PAINTING
___________________________________hereby agrees to furnish to the Village all necessary
equipment, materials and labor to complete the Work as outlined below in accordance with the
provisions, instructions and specifications of the Village for the prices as follows:
Item # Location Item Unit Quantity Unit Price Extended
Lumec 14', Lumec Head,
1 4th & Linden Each 37 $ $
Bracket and Base Cover
Unknown 27', single and
2 CTA Parking Each 14 $ $
dual heads (no base cover)
Lake Ave and Lumec 14', Lumec Head,
3 Each 7 $ $
Green Bay Rd and Base Cover
Central Ave and Lumec 14', Lumec Head,
4 Each 8 $ $
Green Bay Rd and Base Cover
Wilmette Ave and Lumec 14', Lumec Head,
5 Each 8 $ $
Green Bay Rd and Base Cover
Performance and Payment
6 $
Bonds
Total Bid Amount $
TOTAL BID AMOUNT IN WORDS
____________________________________________________
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Village of Wilmette

RFB No. 26066
SPECIFICATIONS
STREET LIGHT POLE PAINTING
The following Specifications and other provisions shall govern the performance of the proposed Work
and will be made a part of the Contract.
Bidder shall provide pre-wash surface cleaning, surface preparation, priming and painting of seventy-
four (74) decorative street light poles (two different sizes and styles), heads, base covers and brackets
(if applicable) at various locations throughout the Village.
The work will be performed in place at three intersections and includes the following scope of work:
1. Timing of Work & Penalties
a. Work can begin as early as Monday, June 1, 2026, and must be completed by Friday, October
16, 2026. Liquidating damages of $50 per pole per Workday (M-F) will be assessed until the
Work is completed.
b. Work on the street light poles in the Village may be done between 7 am and 5 pm CST, Monday
through Friday. No work shall be performed on Saturdays, without written permission from the
Village. If approved, Saturday working hours are between 9 am and 5 pm CST.
c. Work on the street light pole base covers at the Village's Public Works Yard may be performed
between the hours of 7 am and 3 pm CST time, Monday through Friday. Commercial abrasive
blasting may only be performed at the Village's Public Works Yard. There is a total of 60 base
covers.
2. Quantity & Location of Light Poles
a. There are seventy-four (74) street light poles (heads and brackets) of varying lengths and sizes
installed in the Village to be refurbished, including 60 base covers.
b. The street light poles will remain installed in their current locations during the performance of the
Work. A map and list with locations will be provided prior to the start of the Work.
The street light poles to be refurbished are located at the following locations:
1) Linden Square Business District (4th and Linden) - (37 ea.) - includes base covers
2) CTA Parking Lots - East (7 ea.) and West (7 ea.) - no base covers
3) Lake Ave - West of Green Bay Rd (5 ea.), East of Green Bay Rd (2 ea.) - includes base
covers
4) Central Ave - West of Green Bay Rd (8 ea.) - includes base covers
5) Wilmette Ave - West of Green Bay Rd (8 ea.) - includes base covers
3. Street Light Pole Construction Specifications
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Village of Wilmette

RFB No. 26066
The following table provides a general description the light poles, bases, heads and brackets:
Item Manufacturer, Model Dimensions Material Quantity
Light Pole (Linden
LUMEC, R90D-14 14-foot length (Fluted) Steel 60
Square)
Light Head (single) LUMEC, L80-SE-SF80 33" (H), 18" (W) Aluminum 60
Light Pole-Base
LUMEC, NA 31" (H), 17.5" (W) Aluminum 60
Covers
PLANTERS, 301HB- Steel (1" Round
Bracket-Floral Baskets 24" (H), 28" (W) 4
2WSET Bar)
27-foot length, 9.25-
inch diameter at base,
Light Pole (CTA) Unknown Steel 14
tappers to 3-inches at
top (Square)
Light Head (single) Unknown 8" (H), 18" (W), 14" (L) Aluminum 4
Light Head (dual) Unknown 8" (H), 18" (W), 14" (L) Aluminum 10
Light Pole -Base None None None None
Bracket-Floral Baskets None None None None
4. Village's Responsibilities
a. Removal of all traffic signage and banding prior to initiation of the Work.
b. Removal of all the street light pole base covers and storage of the covers at the Public Works
Yard.
c. Reinstallation of the street light pole base covers when the Work is complete.
5. Pre-Wash Surface Cleaning & Surface Preparation
All Work applies to the full extent of street light poles and base covers.
a. Pre-Wash Surface Cleaning (street light poles, luminaire heads, base covers and brackets)
The Contractor shall remove all visible oil, grease, soluble residues, and salts from all surfaces
by the methods outlined in The Society for Protective Coatings (SSPC) Surface Preparation
Specification No. 1 (SP1) and as described below.
Solvent Cleaning (SSPC-SP1)- Solvents such as water, mineral spirits, xylol, toluol, etc. are
used to remove solvent-soluble foreign matter from the surface of ferrous metals. Rags and
solvents must be replenished frequently to avoid spreading the contaminant rather than
removing it. Low-pressure (1500-4000 PSI) high volume (3-5 gal/min) water washing with
appropriate cleaning chemicals is a recognized 'solvent cleaning' method.
All surfaces shall be cleaned per this specification prior to using hand tools and/or blasting
equipment for Surface Preparation.
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Village of Wilmette