26064 - RFB - Solar Power School Zone Flashing Beacons

RFB No. 26064
REQUEST FOR BID NO. 26064
Solar Powered School Zone Beacons
https://www.wilmette.gov/bids.aspx
Last Date/Time for Questions 05/07/2026
2:00 pm local time
Last Addendum Issued 05/12/2026
2:00 pm local time
Bids Due and Opened on 05/14/2026
DemandStar.com 2:00 pm local time
ILLINOIS PREVAILING WAGE ACT APPLIES TO THIS WORK
Submit Questions To: Submit Bids At:
purchase@wilmette.com www.DemandStar.com
Note: This cover sheet is an integral part of the bid documents and is, as are all of the following
documents, part of any contract executed between the Village of Wilmette and any successful Bidder.
Bidder Company Name
(please print)
Page 1
Village of Wilmette

RFB No. 26064
VILLAGE OF WILMETTE
NOTICE TO BIDDERS
Notice is hereby given that the Village of Wilmette ("Village") will receive bids on DemandStar.com
until 05/14/2026 at 2:00 pm, local time for the installation of solar powered school zone beacons.
Bid Bond
A bid bond is NOT required.
Description of Work
The proposed work is officially known as SOLAR POWERED SCHOOL ZONE BEACONS, as further
described in the Specifications section of this RFB.
Availability and Clarification of Documents
This RFB and any addendums will be posted on DemandStar.com and the Village's website at:
https://www.wilmette.gov/bids.aspx. The deadline for submitting questions is 2:00 pm local time
05/07/2026. Bidders will provide written acknowledgment of each addendum issued with their
submitted bid. Oral explanations will not be binding. No clarifications, interpretations or addenda
shall be issued after 2:00 pm local time on 05/12/2026. It is the sole responsibility of the Bidder to
check DemandStar.com and the Village' website to determine if an addendum has been posted.
Restriction Of Communication
Any questions related to this RFB must be submitted in writing to Cliff Ruemmler, Purchasing
Manager, at Purchase@wilmette.com. Questions received by the Village, including the Village's
responses will be consolidated and posted on DemandStar.com and the Village's website.
All other communications between a Bidder and Village staff, public official(s) and/or consultants
concerning any part of this solicitation is strictly prohibited. Failure to comply with this requirement
may result in the Village disqualifying the Bidder's bid.
Confidentiality
Bidders response, in its entirety, is subject to the Illinois Freedom of Information Act and no part of
the Bidder's bid will be considered confidential by the Village.
Page 2
Village of Wilmette

RFB No. 26064
BID PREPARATION AND SUBMISSION
Preparation of Bid Documents
The Bidder shall prepare the bid on the attached bid forms furnished by the Village.
All blank spaces on the bid forms must be correctly completed. All signatures must be completed.
The total bid amount is to be shown in both words and figures where indicated. In case of a
discrepancy between words and figures, the words shall prevail, unless it clearly appears in the
Village's opinion that the words rather than the figures are in error. Bids containing omissions and/or
alterations not called for may be rejected.
Conditions
Bidders are responsible to become familiar with all conditions, instructions, and contract documents
governing this bid, including the Contract terms attached in Appendix One (1). Submission of a bid
will be considered specific evidence of having performed the above. Any exceptions to the contract
document that you may have must be included on the Bid Exception Sheet. Once the award has
been made, failure to have read all the conditions, instructions and specifications of this RFB shall not
be cause to alter the original bid or to request additional compensation.
Conflict with Existing Village Contracts
This Work shall be treated as a separate contract and not performed in conjunction with any existing
contracts as currently held by the Contractor. Any Contractor that currently performs work for the Village
under an existing contract must agree to furnish additional crews (labor and equipment) to guarantee
that timeliness, quality and services currently rendered do not suffer in any way due to additional work
contained in the contract for this Work.
Page 3
Village of Wilmette

RFB No. 26064
Submission of Bids
All Bids must be submitted electronically through DemandStar.com by the specified opening date and
time of the bid. Bids submitted after the specified date and time will not be accepted. Mailed bids
and/or emailed bids to the Village will not be accepted without the prior written approval by the
Village. It is the sole responsibility of the Bidder to submit the pdf copy of the bid on
DemandStar.com. .
Modify or Withdrawal of Bids
Bidders may modify, withdraw or cancel their bid at any time prior to the bid opening date and time by
deleting the bid document(s) attached to their submission on DemandStar.com. Mailed or emailed
requests to withdraw a bid arriving after the specified bid opening date and time will not be accepted
regardless of date/time stamp or post-marked time on the envelope. After the bid opening date and
time, no bid shall be withdrawn or canceled for a period of ninety (90) calendar days. The successful
Bidder shall not withdraw or cancel its bid after having been notified by the Purchasing Manager that
said bid has been accepted, subject to approval by the Village Manager or Village Board.
Qualifications and Experience of Bidders
Bidder's must have the following minimum experience:
a. Three years' experience as a continuously operating entity engaged in the performance of
similar work.
Prevailing Wage
The proposed work described herein is covered by the Illinois Prevailing Wage Act. It is the Bidder's
responsibility to obtain current prevailing wage rate information from the Illinois Department of Labor.
Prevailing wage rate updates can be obtained from the Illinois Department of Labor's website at
https://www2.illinois.gov/idol/laws-rules/conmed/pages/prevailing-wage-rates.aspx.
Bid Tabulation
A summary bid tabulation will be posted to the Village's website (https://www.wilmette.gov/bids.aspx)
and on DemandStar.com generally within one business day of the bid opening. Copies of bid tabs
will not be distributed to individual companies.
Page 4
Village of Wilmette

RFB No. 26064
Consideration of Bids
The Work shall be awarded to the responsible Bidder who submits the responsive bid that is most
advantageous to the Village.
The Village reserves the right to waive any technicalities, irregularities or award in part or in whole or
to not award at all, reject any and all bids, and may order a re-advertisement for new bids or whatever
is in the best interest of the Village.
Failure on the part of the successful Bidder to execute a contract within thirty (30) calendar days of its
receipt or to provide an acceptable bond(s), if required, shall be considered just cause to withdraw the
award. In such case the bid security shall be forfeited as liquidated damages and not as a penalty.
If the bid does not meet the entire Village specifications but does substantially meet the requirements,
the Bidder should indicate, in writing on the Bid Exception Sheet, all deviations from the Specifications.
The Specifications included in this RFB are to be considered the minimum specifications to perform the
Work..
Disqualification of Bids
The following will be cause for disqualification of bids:
a. Prices excessively high and/or exceed monies available for the intended Work;
b. Failure to submit bid security or surety, if required;
c. Failure to offer to meet specified delivery and/or performance schedules;
d. Failure to price out the bid in conformance to the required format; or qualification of price to
protect the Bidder from unknown future market conditions;
e. Rights of the Village limited under any contract clause;
f. Reasonable basis to suspect either conflict of interest or collusion among Bidders;
g. Bidder fails to submit required information, literature, or affidavits with bid;
h. Late bids;
i. Failure of any authorized person to sign any required bid forms;
j. Bidder is prohibited by local, state or federal law from entering into public contracts;
k. Bidder is in arrears or is in default to the Village upon any debt or contract, or that is a
defaulter, as surety or otherwise, upon any obligation to the Village;
l. Bidder has failed to perform faithfully on any previous contract with the Village; and
m. Anything to be in violation of the procurement policies and procedures of the Village.
Competency of Bidder
The Bidder, if requested in writing, must present within five (5) business days, evidence satisfactory
to the Village of ability and possession of the necessary facilities, equipment, personnel, prior
experience, financial resources, and/or certificates of insurance.
Page 5
Village of Wilmette

RFB No. 26064
INSTRUCTIONS TO BIDDERS ON COMPLETING FORMS
SOLAR POWERED SCHOOL ZONE BEACONS
The following Bid Forms must be filled out completely, executed by an authorized agent and included
in the bid per the Submission of Bids instructions.
BID SUBMISSION FORMS, in this order
...... Bid Cover Sheet
...... Bidder Information Sheet
...... Summary Bid Sheet
...... Specifications
...... Reference Form
...... Bid Exceptions Sheet
...... Bid Affirmation and Certification (signed)
...... Certification of Compliance (signed)
SUCCESSFUL Bidder ONLY
The successful Bidder will be required to execute the Contract included in Appendix One to this RFB.
This document SHOULD NOT be completed at the time of bid submission.
Page 6
Village of Wilmette

RFB No. 26064
BIDDER INFORMATION SHEET
SOLAR POWERED SCHOOL ZONE BEACONS
Company Name:
DBA:
Address:
City, State, Zip:
Contact Name:
Phone Numbers:
Email:
Website:
Federal Employer Identification # (FEIN):
IL Secretary of State File #:
IL Department of Employment Security #:
IL Department of Revenue Registration #:
IL Department of Professional Regulation #:
Please include an explanation for any blank or "n/a" responses above. ____________________
_____________________________________________________________________________
The Village is required to make a good faith effort to collect and publish certain demographic information for all
vendors and subcontractors doing business with the Village. The Village is now required to report whether the
Village's vendors or subcontractors are a minority, women, or veteran-owned business as defined by the
Illinois Public Act 102-0265. In addition, if the vendor or subcontractor is self-certifying, the Village is required
to disclose if the business is certified as a small business under Small Business Administration standards.
Business Type Certified
Certified By(2)
(Select all the apply) (Circle All That Apply)
Minority-owned(1) Yes / No
Women-owned(1) Yes / No
Veteran-owned(1) Yes / No
Federal SBA Qualified Yes / No
(1)As defined by the Business Enterprise for Minorities, Women, and Persons with Disabilities Act (30 ILCS 575/).
(2)If Certified, provide the name of the certifying organization or state "self-certified".
Page 7
Village of Wilmette

RFB No. 26064
SUMMARY BID SHEET
SOLAR POWERED SCHOOL ZONE BEACONS
___________________________________hereby agrees to furnish to the Village all necessary
parts, equipment, materials and labor to complete the Work as outlined below in accordance with the
provisions, instructions and specifications of the Village for the prices as follows:
TOTAL
NO. ITEM NO. ITEM UNIT UNIT PRICE TOTAL
QUANTITY
1 SIGN AND POST REMOVAL 2 EACH $ $
SOLAR POWERED FLASHING
2 BEACON ASSEMBLY, 2 EACH $ $
COMPLETE
3 SIGN PANEL - TYPE 1 1 6 SQ FT $ $
4 ITEMS ORDERED BY ENGR 1 ,000 UNIT $ 1.00 $ 1,000.00
TOTAL BID AMOUNT:$
TOTAL BID AMOUNT IN WORDS
____________________________________________________
Page 8
Village of Wilmette

RFB No. 26064
SPECIFICATIONS
SOLAR POWERED SCHOOL ZONE BEACONS
The following Specifications and Provisions shall govern the performance of the proposed Work and
will be made a part of the Contract.
SPECIAL PROVISIONS
LOCATION OF WORK
The project is located near the Romona Road and Kin Court intersections of Wilmette Avenue in the
Village of Wilmette, Cook County, Illinois.
DESCRIPTION OF WORK
The proposed work shall consist of furnishing and installing two (2) new solar powered flashing
school zone beacons.
COMPLETION DATE
The Work is expected to be completed by July 31, 2026.
EQUIPMENT AND MATERIAL STAGING
Add the following to Article 107.16 of the Standard Specifications:
"The Bidder shall not place any equipment or materials on the job site without prior approval from the
Village. All staging locations for equipment and materials must be pre-approved by the Village."
EXPLORATORY EXCAVATION
Description. If requested by the Village, the Bidder shall perform exploratory excavation to uncover
utility lines or otherwise investigate existing conditions within the proposed construction limits.
Construction Requirements. Where utility lines are uncovered, the elevation of the utility lines and
plan adjustments shall be determined by the Village. The Bidder shall be responsible for backfilling
the excavation with the excavated materials and restore.
Method of Measurement and Basis of Payment. All labor, material, and equipment necessary to
perform this exploration shall not be paid for separately but shall be included in the cost of the
contract items.
TRAFFIC CONTROL AND PROTECTION
Description. This work shall be done in accordance with applicable portions of Section 701 of the
Standard Specifications, the Supplemental Specifications, the "Illinois Manual on Uniform Traffic
Control Devices for Streets and Highways", and any details and Highway Standards contained in the
Plans and Special Provisions, and the Special Provisions contained herein, except as modified
herein. This work shall consist of planning, furnishing, installation, maintenance, relocation, and
removal of all traffic control devices as required to complete the work specified in the contract.
Page 9
Village of Wilmette

RFB No. 26064
Construction Requirements. Special attention is called to Article 107.09 of the Standard
Specifications and the following Highway Standards, Details, Recurring Local Roads and Streets
Special Provisions, and Special Provisions contained herein, relating to traffic control.
HIGHWAY STANDARDS 701501-06, 701602-10, 701801-06, and 701901-11.
DETAILS:
Traffic Control and Protection for Side Roads, Intersections, and Driveways (TC-10)
SPECIAL PROVISIONS (Included in these Special Provisions by reference):
Maintenance of Roadways
Work Zone Traffic Control Surveillance (LRS 3)
Flaggers in Work Zones (LRS 4)
The Bidder shall contact the Village at least 72 hours in advance of beginning Work. Construction
operations shall be conducted in a manner such that streets will be open to emergency traffic and
accessible as required to local traffic. 72 hours advanced notice shall be provided to residents, police,
fire, school districts and trash haulers when access to any street will be temporarily closed or limited.
Not complying with the notification requirements will be grounds for the Village to stop construction
activities and the Bidder to be fined $200 per violation. Removal and replacement of curb and gutter
and driveways shall be planned to cause a minimum of inconvenience to the abutting property
owners.
The Bidder shall furnish the name of the individual in his direct employ who is to be responsible for
the installation and maintenance of the traffic control for this project to the Village. If the actual
installation and maintenance are to be accomplished by a subcontractor, consent shall be requested
of the Village at the time of the preconstruction meeting in accordance with Article 108.01 of the
Standard Specifications. This shall not relieve the Bidder of the requirement to have a responsible
individual in his direct employ supervise the work.
Revise Article 701.19 to read:
"701.19 Method of Measurement. Traffic control and protection will not be measured for payment
separately."
Revise Article 701.20 to read:
"Method of Measurement and Basis of Payment. Traffic control and protection will not be paid for
separately but shall be included in the cost of the contract items."
Page 10
Village of Wilmette