RFB 2024-058 Shared Library Database Resources
| Agency: | University of Maine |
|---|---|
| State: | Maine |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 7, 2024 |
| Due Date: | Feb 29, 2024 |
| Solicitation No: | 2024-058 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| bid # | due date | due time | commodity | attachments | addenda |
| 2024-058 | 29-Feb-2024 | 11:59 pm | RFB 2024-058 Shared Library Database Resources |
RFB 2024-058 Appendix C
RFB 2024-058 Appendix D RFB 2024-058 Submission Form Package RFB 2024-058 Appendix D |
No addenda file(s) available |
Attachment Preview
Administered by University of Maine System
Office of Strategic Procurement
Request for Bid (RFB)
Shared Library Database Resources
RFB #2024-058
Issued Date: February 9, 2024
Response Deadline Date/Time: February 29, 2024, 11:59 p.m. EST
Response Submission Information:
Submitted electronically to UMSResponses@maine.edu
Email Subject Line – RC: Shared Library Database Resources Solution -
RFB#2024-058
Response Contact Information:
Strategic Sourcing Manager (SSM): Robin Cyr
Email: UMSResponses@maine.edu
Request for Bid (IT) – Shared Library Database Resources
Dated: February 9, 2024
Table of Contents
1.0 INTRODUCTION....................................................................................................................... 3
1.1 Definitions, Background, Purpose and Specifications ................................................ 3
1.2 General Information ............................................................................................................ 4
1.3 General Submission Provisions....................................................................................... 7
2.0 EVALUATION AND AWARD PROCESS .............................................................................. 9
2.1 Evaluation Criteria............................................................................................................... 9
2.2 Award..................................................................................................................................... 9
2.3 Tie Bids ................................................................................................................................. 9
2.4 Negotiations ......................................................................................................................... 9
2.5 Award Protest .................................................................................................................... 10
3.0 RESPONSE FORMAT REQUIREMENTS............................................................................ 10
3.1 General Format Instructions ........................................................................................... 10
3.2 Response Format Instructions ....................................................................................... 11
University of Maine System RFB
Rev. 08/16/2023
Page 2 of 11
Request for Bid (IT) – Shared Library Database Resources
Dated: February 9, 2024
1.0 INTRODUCTION
1.1 Definitions, Background, Purpose and Specifications
1.1.1
Definitions
The University of Maine System will hereinafter be referred to as the "University."
Respondents to the document shall be referred to as "Respondent(s)” or
“Respondent”.
The Respondent to whom the Agreement is awarded shall be referred to as the
"Contractor."
The University of Maine System and other components of the University shall be
referred to as “Multi-Institution”.
1.1.2
Background
Overview
Established in 1968, the University of Maine System (UMS) unites six distinctive
public universities, comprising 10 campuses and numerous centers, in the
common purpose of providing quality higher education while delivering on its
traditional tripartite mission of teaching, research, and public service.
A comprehensive public institution of higher education, UMS serves more than
30,000 students annually and is supported by the efforts of more than 2,000 full-
time and part-time faculty, more than 3,000 regular full-time and part-time staff,
and a complement of part-time temporary (adjunct) faculty.
Reaching more than 500,000 people annually through educational and cultural
offerings, the University of Maine System also benefits from more than two-thirds
of its alumni population residing within the state; more than 123,000 individuals.
The System consists of six universities: The University of Maine (UMaine),
including its regional campus the University of Maine at Machias (UMM); the
University of Maine at Augusta (UMA); the University of Maine at Farmington
(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at
Presque Isle (UMPI); and the University of Southern Maine (USM). The System
also includes the University of Maine School of Law and the University of Maine
Graduate and Professional Center.
1.1.3 Purpose
The University Maine System on behalf of the University of Maine System libraries,
is seeking responses to provide an enterprise licensing for Shared Library
Database Resources. The list of database resources the University of Maine
System is requesting licensing pricing for are provided in RFB Bid Submission
Package, Appendix C.
This document provides instructions for submitting responses, the procedure and
criteria by which the Respondent(s) will be selected, and the Agreement terms
which will govern the relationship between the University and the awarded
Respondent(s).
The University is committed to providing increased access and opportunity to
diverse businesses include and not limited to: Lesbian, Gay, Bisexual and
University of Maine System RFB
Rev. 08/16/2023
Page 3 of 11
Request for Bid (IT) – Shared Library Database Resources
Dated: February 9, 2024
Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise
(MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business
Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone;
small disadvantaged business; women-owned; minority-owned; Veteran Business
Enterprise (VBE); and Women’s Business Enterprise (WBE).
1.2 General Information
1.2.1 Contract Administration and Conditions
1.2.1.1
The winning Respondent will be required to execute a contract in the
form of a University of Maine System Master Agreement, which is
attached to this response as Appendix D. The Master Agreement
initial term and renewal periods are reflected in Section 2 of Appendix
D, Master Agreement, and are subject to continued availability of
funding and satisfactory performance.
The Master Agreement entered into by the parties shall consist of the
University of Maine System Master Agreement (attached to this
document), the RFP, the selected Respondent’s submission, including
all appendices or attachments and clarifications, the specifications
including all modifications thereof, and a Purchase Order or Letter of
Agreement requiring signatures of the University and the Contractor,
all of which shall be referred to collectively as the Agreement
Documents.
In the event of a conflict of terms the following precedence will apply:
1. University of Maine System Master Agreement
2. Agreement Riders as required
3. Contract Amendments (as required)
4. The University’s RFP
5. Respondent’s Submission
6. Purchase Order or Letter of Agreement
1.2.1.2
Modification of Agreement terms and conditions is permitted except
that the University, due to its public nature, will not:
a. Provide any defense, hold harmless or indemnity;
b. Waive any statutory or constitutional immunity;
c. Apply the law of a state other than Maine;
d. Procure types or amounts of insurance beyond those UMS
already maintains or waive any rights of subrogation.
e. Add any entity as an additional insured to UMS policies of
insurance;
f. Pay attorneys' fees, costs, expenses or liquidated damages;
g. Promise confidentiality in a manner contrary to Maine's
Freedom of Access Act;
h. Permit an entity to change unilaterally any term or condition
once the contract is signed;
i. Accept any references to terms and conditions, privacy
policies or any other websites, documents or conditions
referenced outside of the contract; or
j. Agree to automatic renewals for term(s) greater than month-
to-month.
University of Maine System RFB
Rev. 08/16/2023
Page 4 of 11
Request for Bid (IT) – Shared Library Database Resources
Dated: February 9, 2024
1.2.1.3
By submitting a response to a Request for Bid, bid or other offer to do
business with the University your entity understands and agrees that:
a. The above Agreement provisions (Section 1.2.1.2) will not be
modified and are thereby incorporated into any agreement
entered into between University and your entity; that such
terms and condition shall control in the event of any conflict
with such agreement; and that your entity will not propose or
demand any contrary terms;
b. The above Agreement provisions (Section 1.2.1.2) will
govern the interpretation of such agreement notwithstanding
the expression of any other term and/or condition to the
contrary;
c. Your entity agrees that the resulting Agreement will be the
entire agreement between the University (including
University’s employees and other End Users) and
Respondent and in the event that the Respondent requires
terms of use agreements or other agreements, policies or
understanding, whether on an order form, invoice, website,
electronic, click-through, verbal or in writing, with University’s
employees or other End Users, such agreements shall be null,
void and without effect, and the terms of the Agreement shall
apply.
d. Your entity will identify at the time of submission which, if any,
portion or your submitted materials are entitled to ''trade
secret" exemption from disclosure under Maine's Freedom of
Access Act; that failure to so identify will authorize UMS to
conclude that no portions are so exempt; and that your entity
will defend, indemnify and hold harmless UMS in any and all
legal actions that seek to compel UMS to disclose under
Maine's Freedom of Access Act some or all of your submitted
materials and/or contract, if any, executed between UMS and
your entity.
1.2.2
Communication with the University
It is the responsibility of the Respondent to inquire about any requirement of this
document that is not understood. Responses to inquiries, if they change or clarify
the document in a substantial manner, will be forwarded by addenda to all parties
that have received a copy of the document. Addenda will also be posted on our
web site, www.maine.edu/strategic/upcoming_bids.php
It is the responsibility of all Respondents to check the web site before submitting a
response to ensure that they have all pertinent documents. The University will not
be bound by oral responses to inquiries or written responses other than addenda.
Inquiries must be made using the Response Contact Information provided on
the cover sheet of this document. Refer to table in Section 1.3.1 Timeline of Key
Events for deadline requirements.
1.2.3 Confidentiality
The University must adhere to the provisions of the Maine Freedom of Access Act
(FOAA), 1 MRSA §401 et seq. As a condition of submitting a response under this
University of Maine System RFB
Rev. 08/16/2023
Page 5 of 11
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Contracting Entity Project Title Project Location Project Information Document Number Addenda Bid Opening
State Government of Maine
Bid Due: 5/21/2024
bid # due date due time commodity attachments addenda 2024-062 03-May-2024 11:59 pm
University of Maine
Bid Due: 5/03/2024