RFB Queets Generations Building Electric Vehicle Charging Equipment Installation

QUINAULT INDIAN NATION
Owner
PO Box 189, 1214 AALIS Drive
Taholah, WA 98587
REQUEST FOR BIDS
Location and legal address:
EV Charging Stations Install
691 Jackson Heights Drive
Forks, WA 98331
The Quinault Indian Nation is seeking bids to install 4 Level II Electric Vehicle Charging Stations at the
Quai'Tso Building in Queets. Contractor will provide all labor, materials and equipment. This is a fixed bid
project.
Basic Scope
* Contractor shall visit the site to become familiar with the project.
* Contractor shall field verify all conditions
* Set up any temporary safety barriers if needed
* Install 4 Electric Vehicle Charging Stations
* Clean up and haul all debris / material to approved landfill.
* Provide network services (hard-wired)
* Provide maintenance service contract
Equipment Specification Requirements
Equipment must:
Follow the Department of Ecology's guidelines:
https://apps.ecology.wa.gov/publications/summarypages/2402025.html
* Be networked.
* Include user interfaces that are legible in both daytime and nighttime conditions.
* Be certified to operate outdoors and in extreme weather conditions.
* Be certified by the Underwriters Laboratories, Inc. (UL), ETL listed or an equivalent certification.
* Include adequate cord length, protection, and storage.
* Have a minimum one-year manufacturer's warranty. (Ecology encourages applicants to explore a
longer warranty, when possible.)
* Be installed by a qualified licensed professional according to all federal, state, and local rules,
including applicable permitting and inspection requirements.
* Meet Society of Automotive Engineers (SAE) J-1772 standard for EV charging plug connector and
operational requirements. Alternatives may be considered by Ecology.
* Be capable of providing electric power at each plug at a minimum 9.0 kW (approximately 240V @
40A).
* Be Open Charge Point Protocol (OCPP) compatible

Submission Method
Due date: June 15, 2026, at 3:00 PM local time.
Please send bids by e-mail to bids@quinault.org attention Cora Pope. Bids must be submitted by 3PM on
Monday June 15, 2026. Late bids will be rejected.
Bidders should provide point-of-contact information including email to Lauren Macfarland, Environmental
Protection Manager. Appointments for site visit or questions regarding this project can be made by calling the
below contact.
Lauren Macfarland, Environmental Protection Manager
360.276.8211 Ext. 7332
360.640.5283
lauren.macfarland@quinault.org
Evaluation Criteria
All responses shall be evaluated with respect to the completeness of the information provided, support for all
claims made, and the overall approach taken. The following criteria shall be utilized in the technical evaluation
of the consultant's proposal.
1. Firm Qualifications
2. Experience with similar projects involving tribal, local government and/or other governmental
agencies, as well as regional experience
3. Scope of services with clear project completion timelines, wages, and fee schedule for a fixed price
bid. Required completion date for project: April 30, 2027
Reference Documents
1. Exhibit A - AIA Document A105-2017 - Standard Short Form of Agreement Between Owner and
Contractor (Stipulated Fixed Sum)
2. Exhibit B - Debarment Form
Miscellaneous
* Quinault TERO Prevailing Wages apply
* Performance/Payment Bond is not required for this project
This RFB does not commit QIN to award a contract, to pay any costs incurred in preparation of a response to
this invitation, or to procure or contract for services or supplies. Bidders will not offer any gratuities, favors or
anything of monetary value to any employee, officer, or agent of the Nation for the purpose of influencing
favorable disposition toward either their proposal or any other proposal submitted as a result of this RFB. All
proposals submitted hereunder become the exclusive property of the Nation. The Nation reserves the right to
accept all or part of the bid, or to decline the whole bid.
The successful bidder will sign the attached Contract documents, sign a Certification and Debarment Form,
provide a W-9, submit certifications of required insurance coverage, and obtain a Quinault Indian Nation
business licenses for all firms/subcontractors doing work on the Quinault Reservation. Subcontracts must be
approved by the Quinault Indian Nation. The terms and conditions in the Quinault Indian Nation Contract may
not be amended, and bidder agrees to the terms and conditions set forth within.

Safety
At a minimum. all workers performing on-site construction work shall wear high visibility safety vests, hard
hats and appropriate footwear, and shall wear safety goggles and gloves as appropriate for the work task they
are undertaking. Given the uncertain nature of the home and property, the Contractor should assume that
asbestos and other potentially harmful substances are present and wear appropriate respirators and/or masks.
The Contractor shall furnish a copy of its safety plan prior to mobilization to site.
Nation's Tribal Employment (TERO)
The Nation's Tribal Employment Right Ordinance (TERO) provides the Nation's Indian Preference policy that
applies to this contract-see attached. Other TERO requirements include submission of a Compliance Plan and
payment of a fee prior to commencing work on the Quinault Indian Reservation. Every Contractor with a
Contract Sum of $10,000 or more, or more than one contract in a 12- month period and the aggregate sum of
those contracts is $10,000 or more, shall pay a one-time fee of 1.75% of the total Contract Sum. Such fee shall
be paid by the Contractor. Contact Evelyn Kalama 360-276-8211 ext. 4805 EKalama@quinault.org
Insurance Requirements
Contractor is required to provide proof of current Worker's Compensation insurance with Washington State statutory limits
end Employer's liability insurance. Minimum coverage $1,000,000 per occurrence. Contractor will provide proof of
Commercial General Liability Insurance stating adequate coverage for project. Carrier shall be rated A.M. Best's Insurance
rating of at least A or better. Minimum coverage: General Liability $1,000,000 per occurrence / $2,000,000 aggregate; Excess
Liability $5,000,000 per occurrence / $5,000,000 aggregate. Policies need to list site location, project name, city and state, and
shall name the following parties as Additionally Insured and named Certificate Holders: Quinault Indian Nation, its elected
officials, officers, employees.
Contractor shall carry Automotive Liability Insurance. Minimum coverage $1,000,000 combined single limit for hired and
non-owned vehicles with Personal Protection Insurance and Property Protection Insurance.
Permits
Contractor shall be responsible for all permitting and compliance with Quinault Indian Nation tribal codes prior
to commencing work.
Retainage
The Nation shall hold back a retainage in the amount of five percent (5%) of any and all payments made to the
Contractor for a period of sixty (60) days after the date of final acceptance, or until receipt of all necessary
releases from the State Department of Revenue and the State Department of Labor and Industries, and until
settlement of any liens filed under chapter 60.28 RCW, whichever is later.
BID SCHEDULE
NOTE: BIDS shall not include Washington State and local sales tax on all items delivered to the site on the
Quinault Indian Reservation. Washington State B&O taxes do not apply to construction charges performed
within the boundaries of the Quinault Indian Reservation. All other applicable taxes and fees may apply.
BIDDERS ARE ADVISED TO REFER TO THE WASHINGTON STATE, DEPARTMENT OF REVENUE,
INDIAN TAX GUIDE AT:
http://dor.wa.gov/content/findtaxesandrates/retailsalestax/indians/indiantaxguide/default.aspx.
The undersigned certify that they have examined the location of the project, and read and thoroughly
understand the plans, specifications, and contract governing the work embraced in this improvement or as

much thereof as can be completed with the money available, in accordance with the said plans, specifications,
contract, and the following schedule:
BIDDER agrees to perform all the work described in the CONTRACT DOCUMENTS for the following lump
sum: NOTE: BIDS shall include all other applicable fees.
ITEM DESCRIPTION AMOUNT
Base Bid Install 4 Level-II EV Charging Stations $
Total
$
Calendar day to Complete
Days
Name of Firm
NOTE: If bidder is a corporation, write State of Incorporation; if a partnership, give full names and addresses
of all parties below.
Signed by ,
Officials Capacity
Print Name
Address
Federal Tax ID # Email address: __________________________

(R)
(R)
AIA Document A105 - 2017
Standard Short Form of Agreement Between Owner and
Contractor
AGREEMENT made as of the day of in the year
(In words, indicate day, month and year.)
BETWEEN the Owner: ADDITIONS AND DELETIONS:
The author of this document
(Name, legal status, address and other information)
has added information
needed for its completion.
The author may also have
Quinault Indian Nation federally-recognized Indian tribe revised the text of the
original AIA standard form.
1214 Aalis Dr. Additions and Deletions
An
PO Box 189 Report that notes added
Taholah, WA 98587 information as well as
revisions to the standard
form text is available from
and the Contractor:
the author and should be
(Name, legal status, address and other information) reviewed.
This document has important
legal consequences.
Consultation with an
attorney is encouraged with

respect to its completion
or modification.
for the following Project:
(Name, location and detailed description)
Installation of 4 Level II Electric Vehicle Charging Stations at the Queets Generations
Building


The Architect:
(Name, legal status, address and other information)
In lieu of an Architech being named, the Owner's Representative will perform these
duties



The Owner and Contractor agree as follows.
ELECTRONIC COPYING of any
portion of this AIA(R) Document
to another electronic file is
prohibited and constitutes a
violation of copyright laws
as set forth in the footer of
this document.
AIA Document A105 - 2017. Copyright (C) 1993, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American
Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This
draft was produced at 12:56:15 ET on 05/28/2026 under Order No.3104241570 which expires on 12/31/2026, is not for resale, is licensed for 1
one-time use only, and may only be used in accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-
mail docinfo@aiacontracts.com.
User Notes: (1752660057)

TABLE OF ARTICLES
1 THE CONTRACT DOCUMENTS
2 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
3 CONTRACT SUM
4 PAYMENTS
5 INSURANCE
6 GENERAL PROVISIONS
7 OWNER
8 CONTRACTOR
9 ARCHITECT
10 CHANGES IN THE WORK
11 TIME
12 PAYMENTS AND COMPLETION
13 PROTECTION OF PERSONS AND PROPERTY
14 CORRECTION OF WORK
15 MISCELLANEOUS PROVISIONS
16 TERMINATION OF THE CONTRACT
17 OTHER TERMS AND CONDITIONS
ARTICLE 1 THE CONTRACT DOCUMENTS
The Contractor shall complete the Work described in the Contract Documents for the Project. The Contract
Documents consist of
.1 this Agreement signed by the Owner and Contractor;
.2 the drawings and specifications prepared by the Architect, dated , and enumerated as follows:
Drawings:
Number Title Date
Specifications:
Section Title Pages
.3 addenda prepared by the Architect as follows:
Number Date Pages
.4 written orders for changes in the Work, pursuant to Article 10, issued after execution of this
Agreement; and
AIA Document A105 - 2017. Copyright (C) 1993, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American
Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This
draft was produced at 12:56:15 ET on 05/28/2026 under Order No.3104241570 which expires on 12/31/2026, is not for resale, is licensed for 2
one-time use only, and may only be used in accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-
mail docinfo@aiacontracts.com.
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.5 other documents, if any, identified as follows:
Advertisement or invitation to bid, Instructions to Bidders, the Contractor's bid or proposal,
portions of Addenda relating to bidding or proposal requirements, and other information furnished by
the Owner in anticipation of receiving bids or proposals; TERO Compliance Plan

ARTICLE 2 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
2.1 The Contract Time is the number of calendar days available to the Contractor to substantially complete the
Work.
2.2 Date of Commencement:
Unless otherwise set forth below, the date of commencement shall be the date of this Agreement.
(Insert the date of commencement if other than the date of this Agreement.)

2.3 Substantial Completion:
Subject to adjustments of the Contract Time as provided in the Contract Documents, the Contractor shall achieve
Substantial Completion, as defined in Section 12.5, of the entire Work:
(Check the appropriate box and complete the necessary information.)
[ ] Not later than ( ) calendar days from the date of commencement.
[ X ] By the following date: March 31, 2027
ARTICLE 3 CONTRACT SUM
3.1 The Contract Sum shall include all items and services necessary for the proper execution and completion of the
Work. Subject to additions and deductions in accordance with Article 10, the Contract Sum is:
($ )
3.2 For purposes of payment, the Contract Sum includes the following values related to portions of the Work:
(Itemize the Contract Sum among the major portions of the Work.)
Portion of the Work Value
3.3 The Contract Sum is based upon the following alternates, if any, which are described in the Contract
Documents and hereby accepted by the Owner:
(Identify the accepted alternates. If the bidding or proposal documents permit the Owner to accept other alternates
subsequent to the execution of this Agreement, attach a schedule of such other alternates showing the amount for
each and the date when that amount expires.)

3.4 Allowances, if any, included in the Contract Sum are as follows:
(Identify each allowance.)
Item Price
3.5 Unit prices, if any, are as follows:
(Identify the item and state the unit price and quantity limitations, if any, to which the unit price will be applicable.)
Item Units and Limitations Price per Unit ($0.00)
AIA Document A105 - 2017. Copyright (C) 1993, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American
Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This
draft was produced at 12:56:15 ET on 05/28/2026 under Order No.3104241570 which expires on 12/31/2026, is not for resale, is licensed for 3
one-time use only, and may only be used in accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-
mail docinfo@aiacontracts.com.
User Notes: (1752660057)

ARTICLE 4 PAYMENTS
4.1 Based on Contractor's Applications for Payment certified by the Architect, the Owner shall pay the Contractor,
in accordance with Article 12, as follows:
(Insert below timing for payments and provisions for withholding retainage, if any.)

4.2 Payments due and unpaid under the Contract Documents shall bear interest from the date payment is due at the
rate below, or in the absence thereof, at the legal rate prevailing at the place of the Project.
(Insert rate of interest agreed upon, if any.)
%
ARTICLE 5 INSURANCE
5.1 The Contractor shall maintain the following types and limits of insurance until the expiration of the period for
correction of Work as set forth in Section 14.2, subject to the terms and conditions set forth in this Section 5.1:
5.1.1 Commercial General Liability insurance for the Project, written on an occurrence form, with policy limits of not
less than one million dollars ($ $1,000,000 ) each occurrence, two million dollars ($ 2,000,000 )
general aggregate, and two million dollars ($ 2,000,000 ) aggregate for products-completed operations hazard.
5.1.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Contractor, with policy
limits of not less than one million dollars ($ 1,000,000 ) per accident, for bodily injury, death of any person,
and property damage arising out of the ownership, maintenance, and use of those motor vehicles along with any
other statutorily required automobile coverage.
5.1.3 The Contractor may achieve the required limits and coverage for Commercial General Liability and
Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided that
such primary and excess or umbrella insurance policies result in the same or greater coverage as those required
under Section 5.1.1 and 5.1.2, and in no event shall any excess or umbrella liability insurance provide narrower
coverage than the primary policy. The excess policy shall not require exhaustion of the underlying limits only
through the actual payment by the underlying insurers.
5.1.4 Workers' Compensation at statutory limits.
5.1.5 Employers' Liability with policy limits not less than one million dollars ($ 1,000,000 ) each accident,
one million dollars ($ 1,000,000 ) each employee, and one million dollars ($ 1,000.000 ) policy limit.
5.1.6 The Contractor shall provide builder's risk insurance to cover the total value of the entire Project on a
replacement cost basis.
5.1.7 Other Insurance Provided by the Contractor
(List below any other insurance coverage to be provided by the Contractor and any applicable limits.)
Coverage Limits
5.2 The Owner shall be responsible for purchasing and maintaining the Owner's usual liability insurance and shall
provide property insurance to cover the value of the Owner's property. The Contractor is entitled to receive an
increase in the Contract Sum equal to the insurance proceeds related to a loss for damage to the Work covered by the
Owner's property insurance.
5.3 The Contractor shall obtain an endorsement to its Commercial General Liability insurance policy to provide
coverage for the Contractor's obligations under Section 8.12.
5.4 Prior to commencement of the Work, each party shall provide certificates of insurance showing their respective
coverages.
AIA Document A105 - 2017. Copyright (C) 1993, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American
Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This
draft was produced at 12:56:15 ET on 05/28/2026 under Order No.3104241570 which expires on 12/31/2026, is not for resale, is licensed for 4
one-time use only, and may only be used in accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-
mail docinfo@aiacontracts.com.
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5.5 Unless specifically precluded by the Owner's property insurance policy, the Owner and Contractor waive all
rights against (1) each other and any of their subcontractors, suppliers, agents, and employees, each of the other; and
(2) the Architect, Architect's consultants, and any of their agents and employees, for damages caused by fire or other
causes of loss to the extent those losses are covered by property insurance or other insurance applicable to the
Project, except such rights as they have to the proceeds of such insurance.
ARTICLE 6 GENERAL PROVISIONS
6.1 The Contract
The Contract represents the entire and integrated agreement between the parties and supersedes prior negotiations,
representations or agreements, either written or oral. The Contract may be amended or modified only by a written
modification in accordance with Article 10.
6.2 The Work
The term "Work" means the construction and services required by the Contract Documents, and includes all other
labor, materials, equipment, and services provided, or to be provided, by the Contractor to fulfill the Contractor's
obligations.
6.3 Intent
The intent of the Contract Documents is to include all items necessary for the proper execution and completion of
the Work by the Contractor. The Contract Documents are complementary, and what is required by one shall be as
binding as if required by all.
6.4 Ownership and Use of Architect's Drawings, Specifications and Other Documents
Documents prepared by the Architect are instruments of the Architect's service for use solely with respect to this
Project. The Architect shall retain all common law, statutory, and other reserved rights, including the copyright. The
Contractor, subcontractors, sub-subcontractors, and suppliers are authorized to use and reproduce the instruments of
service solely and exclusively for execution of the Work. The instruments of service may not be used for other
Projects or for additions to this Project outside the scope of the Work without the specific written consent of the
Architect.
6.5 Electronic Notice
Written notice under this Agreement may be given by one party to the other by email as set forth below.
(Insert requirements for delivering written notice by email such as name, title, and email address of the recipient,
and whether and how the system will be required to generate a read receipt for the transmission.)

ARTICLE 7 OWNER
7.1 Information and Services Required of the Owner
7.1.1 If requested by the Contractor, the Owner shall furnish all necessary surveys and a legal description of the
site.
7.1.2 Except for permits and fees under Section 8.7.1 that are the responsibility of the Contractor, the Owner shall
obtain and pay for other necessary approvals, easements, assessments, and charges.
7.1.3 Prior to commencement of the Work, at the written request of the Contractor, the Owner shall furnish to the
Contractor reasonable evidence that the Owner has made financial arrangements to fulfill the Owner's obligations
under the Contract. The Contractor shall have no obligation to commence the Work until the Owner provides such
evidence.
7.2 Owner's Right to Stop the Work
If the Contractor fails to correct Work which is not in accordance with the Contract Documents, the Owner may
direct the Contractor in writing to stop the Work until the correction is made.
7.3 Owner's Right to Carry Out the Work
If the Contractor defaults or neglects to carry out the Work in accordance with the Contract Documents and fails
within a seven day period after receipt of written notice from the Owner to commence and continue correction of
AIA Document A105 - 2017. Copyright (C) 1993, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American
Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This
draft was produced at 12:56:15 ET on 05/28/2026 under Order No.3104241570 which expires on 12/31/2026, is not for resale, is licensed for 5
one-time use only, and may only be used in accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-
mail docinfo@aiacontracts.com.
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such default or neglect with diligence and promptness, the Owner may, without prejudice to other remedies, correct
such deficiencies. In such case, the Architect may withhold or nullify a Certificate for Payment in whole or in part,
to the extent reasonably necessary to reimburse the Owner for the cost of correction, provided the actions of the
Owner and amounts charged to the Contractor were approved by the Architect.
7.4 Owner's Right to Perform Construction and to Award Separate Contracts
7.4.1 The Owner reserves the right to perform construction or operations related to the Project with the Owner's
own forces, and to award separate contracts in connection with other portions of the Project.
7.4.2 The Contractor shall coordinate and cooperate with the Owner's own forces and separate contractors
employed by the Owner.
ARTICLE 8 CONTRACTOR
8.1 Review of Contract Documents and Field Conditions by Contractor
8.1.1 Execution of the Contract by the Contractor is a representation that the Contractor has visited the site,
become familiar with local conditions under which the Work is to be performed, and correlated personal
observations with requirements of the Contract Documents.
8.1.2 The Contractor shall carefully study and compare the Contract Documents with each other and with
information furnished by the Owner. Before commencing activities, the Contractor shall (1) take field measurements
and verify field conditions; (2) carefully compare this and other information known to the Contractor with the
Contract Documents; and (3) promptly report errors, inconsistencies, or omissions discovered to the Architect.
8.2 Contractor's Construction Schedule
The Contractor, promptly after being awarded the Contract, shall prepare and submit for the Owner's and
Architect's information a Contractor's construction schedule for the Work.
8.3 Supervision and Construction Procedures
8.3.1 The Contractor shall supervise and direct the Work using the Contractor's best skill and attention. The
Contractor shall be solely responsible for and have control over construction means, methods, techniques,
sequences, and procedures, and for coordinating all portions of the Work.
8.3.2 The Contractor, as soon as practicable after award of the Contract, shall furnish in writing to the Owner,
through the Architect, the names of subcontractors or suppliers for each portion of the Work. The Contractor shall
not contract with any subcontractor or supplier to whom the Owner or Architect have made a timely and reasonable
objection.
8.4 Labor and Materials
8.4.1 Unless otherwise provided in the Contract Documents, the Contractor shall provide and pay for labor,
materials, equipment, tools, utilities, transportation, and other facilities and services necessary for proper execution
and completion of the Work.
8.4.2 The Contractor shall enforce strict discipline and good order among the Contractor's employees and other
persons carrying out the Contract Work. The Contractor shall not permit employment of unfit persons or persons not
skilled in tasks assigned to them.
8.5 Warranty
The Contractor warrants to the Owner and Architect that: (1) materials and equipment furnished under the Contract
will be new and of good quality unless otherwise required or permitted by the Contract Documents; (2) the Work
will be free from defects not inherent in the quality required or permitted; and (3) the Work will conform to the
requirements of the Contract Documents. Any material or equipment warranties required by the Contract Documents
shall be issued in the name of the Owner, or shall be transferable to the Owner, and shall commence in accordance
with Section 12.5.
8.6 Taxes
The Contractor shall pay sales, consumer, use, and similar taxes that are legally required when the Contract is
executed.
AIA Document A105 - 2017. Copyright (C) 1993, 2007 and 2017. All rights reserved. "The American Institute of Architects," "American
Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This
draft was produced at 12:56:15 ET on 05/28/2026 under Order No.3104241570 which expires on 12/31/2026, is not for resale, is licensed for 6
one-time use only, and may only be used in accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-
mail docinfo@aiacontracts.com.
User Notes: (1752660057)