RFB QIN IT Project Management Software Solution
| Agency: | Quinault Indian Nation |
|---|---|
| State: | Washington |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 10, 2025 |
| Due Date: | Nov 25, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
RFB QIN IT Project Management Software Solution
|
| Category: | Tribal Employment Rights Ordinance (TERO) |
| Status: | Open |
|
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Request for Bids
Request for Bids for
Quinault Indian Nation Project Management Software
RFB# QIN IT Project Management Software Solution
Issued: November 10, 2025
Quinault Indian Nation
1214 Aalis Dr.
Taholah, WA 98587
Point of Contract for questions:
Chris Frank – IT Director, Quinault Indian Nation
chris.frank@quinault.org
360-276-8211 Ext. 4413
360-590-0709 Mobile
1. Purpose of this RFB
Quinault Indian Nation (“QIN” or “Nation”) issues this solicitation for bids to provide IT
Project Management Solution to the Director of Technology and QIN Office of the COO,
located on the Pacific NW Coast of Washington State.
Summary
The purpose of this Request for Bid (RFB) is to procure and implement a
comprehensive Project Management Software (PMS) solution that will enable the
Quinault Indian Nation (QIN) Information Technology (IT) Department and the
Office of the Chief Operating Officer (COO) to more efficiently and effectively manage
all IT-related QIN projects.
This initiative aims to streamline project planning, tracking, reporting, and collaboration
across departments by introducing a centralized, user-friendly platform. The selected
software will provide tools to manage project timelines, budgets, resources, tasks, and
communication in real-time, ensuring transparency and accountability throughout the
project lifecycle.
The solution will support QINs broader goals of improving organizational efficiency,
data-driven decision-making, and interdepartmental coordination. Additionally, it will
establish standardized project management processes and reporting templates to
enhance oversight, reduce administrative burden, and improve project delivery
outcomes.
Vendors responding to this RFB will be expected to propose a scalable and secure
software solution, along with implementation services that include configuration, user
training, technical support, and integration with existing QIN systems. The selected
vendor will work closely with QIN IT and the Office of the COO to ensure seamless
deployment and adoption of the system.
2. General Information
2.1. About Quinault Indian Nation
The Quinault Indian Nation (QIN) is located on the Olympic peninsula in Washington
State. The reservation consists of over 200,000 acres of productive forestland and
nearly 30 miles of rugged, pristine coastline. In 2013 QIN hosted over 10,000 people
near the main village of Taholah during the Paddle to Quinault. QIN is regionally and
nationally recognized as a leader in many areas of tribal sovereignty including climate
change, natural resources, and economic development.
2.2. Bidder’s Understanding of the RFB
In responding to this RFB, the bidder accepts full responsibility to understand the RFB
in its entirety and in detail, including making any inquiries to Quinault Indian Nation as
necessary to gain such understanding. Quinault Indian Nation reserves the right to
disqualify any bidder who demonstrates less than the required level of understanding
this RFB. Further, Quinault Indian Nation reserves the right to determine, at its sole
discretion, whether the bidder has demonstrated such understanding. QIN’s right
under this sub-part extends to cancellation of award, if award has been made. Such
disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to
Quinault Indian Nation.
2.3 Mandatory Bidder Responsibility Criteria
It is the intent of the Owner to award a contract to the low, responsible bidder. Before
award the bidder must meet the following bidder responsibility criteria to be considered
a responsible bidder. The bidder shall be required by the Owner to submit
documentation demonstrating compliance with the criteria. The Bidder must:
1. Have a current certificate of registration as a contractor in compliance with
chapter 18.27 RCW which must have been in effect at the time of bid submittal.
2. Have or obtain a valid business license issued by Quinault Indian Nation prior to
issuance of Notice to Proceed.
3. Maintain insurance policy/policies meeting minimum requirements listed in this
document.
4. Not be disqualified, disbarred, or suspended from bidding on any public works
contract. The Bidder shall not be listed as a current debarred or suspended bidder on
the U.S. General Services Administration’s “System for Award Management” website:
http://www.sam.gov.
2.4 Supplemental Bidder Responsibility Criteria
In addition to mandatory bidder responsibility criteria referenced above, the Bidder must
also meet the following relevant supplemental bidder responsibility criteria applicable to
the project and, as evidence that the bidder meets the supplemental bidder
responsibility criteria, the apparent and second low bidders must submit the required
documentation to the Owner within 48 hours of the bid submittal deadline. The Owner
reserves the right to request such documentation from such bidders:
1. Business status: Bidder shall not be “inactive” or “not in good standing” with
Washington State Secretary of State’s Office, the Department of Revenue or
Department of Labor & Industries.
2. Bidder shall provide documented information from Washington State Secretary of
State’s Office, Department of Revenue or the Department of Labor and Industries
providing the date of incorporation or formation, the state of incorporation, that the
Bidder is active and in good standing in the State of Washington, State of Washington
tax reporting number, and the name and address of the registered agent, general
partner or managing member.
3. Bidder shall take steps to ensure that their subcontractors are also in good
standing with the above-described entities.
2.5 Insurance Requirements
Contractor is required to provide proof of current Worker’s Compensation insurance with
Washington State statutory limits end Employer’s liability insurance. Minimum coverage
$1,000,000 per occurrence. Contractor will provide proof of Commercial General
Liability Insurance stating adequate coverage for project. Carrier shall be rated A.M.
Best’s Insurance rating of at least A or better. Minimum coverage: General Liability
$1,000,000 per occurrence / $2,000,000 aggregate; Excess Liability $5,000,000 per
occurrence / $5,000,000 aggregate. Policies need to list site location, project name, city
and state, and shall name the following parties as Additionally Insured and named
Certificate Holders: Quinault Indian Nation, its elected officials, officers, employees.
Materials Testing and Consulting shall also be named as Additionally Insured.
Contractor shall carry Automotive Liability Insurance. Minimum coverage $1,000,000
combined single limit for hired and non-owned vehicles with Personal Protection
Insurance and Property Protection Insurance.
2.6. Good Faith Statement
All information provided by QIN in this RFB is offered in good faith. QIN makes no
certification that any item is without error. QIN is not responsible or liable for any use
of the information or for any claims asserted therefrom.
2.7. Informal Communications
2.4.1. Inquiries. Any requests from/to bidders or bidder’s representatives
in any kind of capacity, to/from any QIN employee or representative of any
kind or capacity for information, comments, speculation, etc. must be
made in writing.
2.4.2. Verbal Communication. Such communication shall not be allowed unless
formally confirmed in writing, by the Contract Officer identified herein. In
no case shall verbal communication govern over written communication.
2.4.3. Applicable terms and conditions herein shall govern communications and
inquiries between QIN and bidders as they relate to this RFB. Inquiries,
questions, and requests for clarification related to this RFB are to be
directed in writing to the Contract Officer identified herein.
2.8. Formal Communications
2.5.1. Questions concerning this RFB must be submitted in writing and be
received prior to the date and time identified for questions or the proposal
submission deadline, whichever comes first. Submit questions by email to:
bids@quinault.org and Chris.Frank@quinault.org
2.5.2. Errors and omissions in this RFB and enhancements: Bidders shall make
recommendations to QIN regarding any discrepancies, errors, or
omissions that may exist within this RFB. With respect to this RFB,
bidders shall recommend to Quinault Indian Nation any enhancements
that the bidder determines might be in QIN’s best interests. These must be
submitted in writing and be received prior the date and time identified for
questions or the submission date herein.
2.5.3. Inquiries about technical interpretations must be submitted in writing prior
to the deadlines listed herein.
2.5.4. Verbal and/or written presentations and pre-award negotiations under this
RFB.
2.9. Addenda
QIN will make a good-faith effort to provide an email response to each question or
request for clarification within 2-3 business days of receipt. All questions, answers,
and addenda will be shared with all recipients.
2.10. Entire RFB
This RFB, any addenda to it, and any attached schedules, constitute the entire RFB.
2.11. Personal Information
2.8.1. General. Depending on the circumstances, Quinault Indian Nation may
require information related to the qualifications and experience of persons
who are proposed or available to provide services. This may include, but
is not limited to, résumés, documentation of accreditation, and/or letters of
reference.
2.8.2. Requested Personal Information. Any personal information as defined in
the RFB that is requested from each Respondent by QIN shall only be
used to consider the qualified individuals to undertake the project/services
and to confirm that the work performed is consistent with these
qualifications. It is the responsibility of each Respondent to obtain the
consent of such individuals prior to providing the information to Quinault
Indian Nation. Quinault Indian Nation will consider that the appropriate
consents have been obtained for the disclosure to and use by Quinault
Indian Nation of the requested information for the purposes and in the
manner described.
2.12. Safety and Security
• The Bidder shall comply with all safety standards associated with the trade and in
regards to OSHA.
• The Bidder shall enforce the applicable safety and health rules and measures on
all his/her subcontractors and all other persons directly or indirectly employed by
him/her on the Site.
• The Bidder shall provide the necessary first aid facilities at the construction site in
accordance with OSHA instructions and guidelines.
• Workers working on the Queets and Taholah towers must be trained in
competent fall protection and possess individual safety and fall protection
equipment that complies with OSHA and other applicable regulations as may
apply to tower workers.
2.13. Culturally Sensitive Sites
If any objects of cultural or historical significance are discovered during construction the
Contractor shall notify the Owner’s CM immediately.
2.14 Prevailing Wage
This project is partially Federally funded and shall be subject to Davis Bacon wage
rates.
2.15 Nation’s Tribal Employment (TERO)
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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