2020-126 RFB 2020 Polymer

Agency: Kitsap County
State: Washington
Type of Government: State & Local
Posted Date: Jul 28, 2020
Due Date: Sep 2, 2020
Solicitation No: 2020-126
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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2020-126 RFB 2020 Polymer Closes 9/2/2020 @ 3:00 PM

2020-126


2020-126 Plan Holders


2020-126 Legal Ad


2020-126 Addendum 1


2020-126 Addendum 2

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KITSAP COUNTY DEPARTMENT OF PUBLIC WORKS
SEWER UTILITY DIVISION
2020 POLYMER
INVITATION TO BID
FORMAL BID 2020-126
FORMAL BID 2020-126
KITSAP COUNTY
DEPARTMENT OF
PUBLIC WORKS - SEWER
UTILITY DIVISION
2020 POLYMER
BID SUBMISSION TIME & LOCATION September 2, 2020 @ 3:00 PM
Mailing Address:
Purchasing Office
614 Division Street MS-7 Port Orchard, WA 98366
Physical Address: Administration Building
Dept. of Admin Services - Purchasing
619 Division Street
Fourth Floor
Port Orchard, WA 98366
BID OPENING TIME & LOCATION
September 2, 2020 3:15 PM
Administration Building
Commissioner’s Chambers
Port Orchard, WA 98366
The Kitsap County Purchasing Office will receive sealed bids for the Public Works Department,
Sewer Utility Division, up to 3:00 PM on Wednesday, September 2, 2020. Bids will be received
in the Kitsap County Purchasing Office located at, 619 Division Street, Port Orchard,
Washington 98366.
Bids will be publicly opened and read aloud in the Kitsap County Commissioner’s Chambers,
Administration Building, Third Floor, 619 Division Street, Port Orchard, Washington at 3:15 PM
the same day. After the review process has been completed, a bid tabulation will be available
for public inspection.
Prospective Bidders are hereby notified that they are solely responsible for ensuring timely
delivery of their bid to the Kitsap County Purchasing Office on or before the bid submission date
and time indicated above.
Additional information may be found on the Kitsap County Web site
https://www.kitsapgov.com/das/Pages/Online-Bids.aspx If you have questions, please contact
Vicki Martin at 360-337-4788 or vmartin@co.kitsap.wa.us
Kitsap County reserves the right to reject any or all bids and to waive informalities or
irregularities.
DESCRIPTION:
The County is soliciting for the supply and delivery of liquid polymer to the Central Kitsap
Treatment Plant for dewatering anaerobic digested sludge and thickening of waste activated
sludge. Projected usage is approximately 190,000 pounds or more of active liquid polymer for
dewatering and approximately 85,000 pounds of active liquid polymer for sludge thickening in
returnable containers for delivery throughout 2020, F.O.B., destination. Contract period may be
for a three-year period negotiated in one-year increments. There are no guaranteed minimum or
maximum amounts. Bidders shall guarantee delivery within seven (7) calendar days from
notification of a shipment request, by phone, from Central Kitsap Treatment Plant employees. All
applicable government and local agency requirements apply.
Bid Bond
All bids shall be accompanied by a bid deposit of five percent (5%) of the total bid, to be
received in the form of a surety bond, certified check or cashier’s check, as described in RCW
39.34. Checks must be payable to the Kitsap County Treasurer. Business or personal checks
will not be accepted.
NOTICE TO BIDDERS:
All bid proposals shall be accompanied by a Certificate of Liability Insurance. The successful
bidder shall also be required to submit a photocopy of their valid Washington State Contractor’s
Registration.
Bidders must correctly prepare and submit all required documents to the Kitsap County
Purchasing Office. The following documents are required for a complete bid package:
Certificate of Liability Insurance
Bid Sheet
Bid Deposit
Addendum Receipt
Every item must be complete in all respects, including authorized signatures (notarized where
required). Bidders shall acknowledge receipt of all addenda in the spaces provided. Failure to
include all items may be cause for the bid to be rejected as non-responsive.
The Kitsap County Purchasing Office reserves the right to reject any or all bids for good cause,
to waive any irregularities in any bid, and to delete certain items listed in the bid as set forth
therein. When all bids have been rejected, the Purchasing Office may call for new bids.
Bidders are advised that all bids will likely be rejected if the lowest, responsible bid received
exceeds the end-user's estimate by an unreasonable amount. In the event all bids are rejected
for this reason, this project will be deferred for re-advertising until a more competitive situation
exists, or until the user department's requirements are reduced.
The Specifications for the proposed work may be obtained online at
https://www.kitsapgov.com/das/Pages/Online-Bids.aspx, or by calling Vicki Martin, at
360-337-4788.
Bids received after September 2, 2020 at 3:00 P.M., will not be considered.
BIDDERS shall submit one (1) original and one (1) copy of their offer with their submittal.
The bid number and title of the project (as indicated above), the date and time of bid
opening, and the name and address of the bidder shall be clearly shown on the outside of
the envelope.
Please submit by mail to:
OR
Vicki Martin, Buyer
Kitsap County Purchasing
O61ff4icDeivision Street, MS-7
Port Orchard, WA 98366
For hand delivery, express, or courier:
Vicki Martin, Buyer
Kitsap County Administration
PBuuricldhiansging Office Fourth Floor
619 Division Street
Port Orchard, WA 98366
If bid documents are oversized, the yellow envelope may be taped to a larger envelope or mailing
box; or hand-delivered Monday-Friday, 8:00AM to 4:30PM, to the Purchasing Office, the Kitsap
County Courthouse, 614 Division street, Port Orchard, Washington. Faxed bids will not be
considered. Bidding/purchasing process questions may be directed to either of the following
persons listed below during business hours of 8:00Am to 4:30PM, Monday-Friday, excluding
holidays:
Vicki Martin, Buyer
360-337-4788
The award process will be subject to any preferences provided by law pertaining to Washington
projects and vendors, taking into consideration the quality of the services rendered and the
quality of the materials used, and their delivery. This award process will also provide that all
bids may be rejected whenever there is reason to believe that the lowest, acceptable bid is not
the best possible price obtainable. At this point the Purchasing Office may call for new bids.
Cooperative Purchasing: The Washington State Inter-local Cooperative Act 39.84 provides
that other governmental agencies may purchase goods and services on this solicitation or
contract in accordance with the terms and prices indicated, if all parties are willing.
Current solicitations and any addenda may be viewed by accessing the County's Procurement
web site at https://www.kitsapgov.com/das/Pages/Online-Bids.aspx
APPENDIX “A”
TECHNICAL SPECIFICATIONS
POLYMER
INTRODUCTION
The county is soliciting bids for supplying liquid polymer to the Central Kitsap Treatment Plant for the
purpose of dewatering anaerobic digested sludge and thickening waste activated sludge (WAS).
Projected usage is expected to be approximately 190,000 pounds of liquid polymer for sludge dewatering
and 85,000 Pounds of liquid polymer for WAS thickening for one year.
The attached testing procedures and specifications provide the parameters in which the County will
accept bids. Vendors who wish to bid on the annual requirements of polymers for wastewater sludge
dewatering and WAS thickening must comply with all testing and bid specifications.
SPECIFICATIONS
Scheduling for on-site bench tests and full-scale plant tests must be made with the Central Kitsap
Treatment Plant for testing on site for the weeks of:
- August 3 through August 6, 2020
- August 10 through August 13, 2020
- August 17 through August 20, 2020
- August 24 through August 27, 2020
Copies of the signed originals of this form must be submitted with this bid. All dates must be updated
though out the bid document.
Calculation forms must be completed on-site and countersigned by the Plant Supervisor or his
designee. The signed originals of this form must be submitted with bid.
Successful bidder will be required to provide technical assistance for operator training and operations
evaluation, concurrent with the initial delivery of polymers, at no extra charge to the county. Training shall
not exceed four (4) hours.
All prices are to be F.O.B. Central Kitsap Treatment Plant loading area.
Polymers are to be delivered to 12351 Brownsville Hwy NE, Poulsbo, WA 98370, in returnable containers
and with pick-up services for returnable containers.
It is the intent of the County to award to the lowest responsive, responsible bidder based on the cost of
polymer per dry ton to obtain the following results for these two sludge processes:
1. The biosolids dewatering process needs to produce a minimum of 23 percent solids content while
maintaining a maximum of 500 mg/L of TSS in the centrate.
2. The WAS thickening process needs to produce a minimum thickened sludge solids concentration
of 5 percent, with 90 percent minimum solids capture rate.
During the term of this purchase contract, the supplier will ensure that the manufacturer’s specification for
product, as initially tested at time of award, will not vary or change.
Additionally, should the sludge chemistry change for the County, the County reserves the right to
re-negotiate the price of an appropriate polymer with the successful bidder.

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