Request for Bids
NHC Northchase Library
4400 Northchase Parkway NE
Wilmington NC 28405
RFB # 24-0449
COUNTY COMMISSIONERS
BILL RIVENBARK, CHAIR
LEANN PIERCE, VICE-CHAIR
JONATHAN BARFIELD, JR.
DANE SCALISE
ROB ZAPPLE
CHRIS COUDRIET, COUNTY MANAGER
Table of Contents
Section 1 – Request for Bid..............................................................................................................3
1.1
NHC Northchase Library Construction .................................................................. 3
Section 2 – Schedule and Instructions to Bidders ........................................................................4-9
Section 3 – Bid Form ............................................................................................................. 10 - 11
Section 4 – Bid Bond Form............................................................................................................12
Section 5 – Acknowledgement of Addenda. ................................................................................. 13
Appendix A - Performance and Payment Bond........................................................................ 14-16
Appendix B - Minority and/or Women Owned Business Enterprise Program Packet.............17-30
Appendix C - Northchase Library_Project Manual_Permit_03.18.24 (Separate File)
Appendix D - Northchase Library_Combined_Permit Set_03.18.24 (Separate File)
Appendix E – Draft Contract (Separate File)
Page 2 of 31
Section 1 – Request for Bid
Pursuant to GS 143-129, sealed bids addressed to David King, Facilities Sr. Facilities Coordinator, New
Hanover County Facilities Management, 200 Division Drive, Wilmington, NC 28401 and marked “NHC
Northchase Library: RFB # 24-0449” will be accepted until 3:00 PM EST, Friday, May 3, 2024 for the
following work:
1.1 NHC Northchase Library Build
The work consists of furnishing labor and materials for the construction of a one level approximately
19,000 square foot library, Scope will include all details as described in detail in the plans and
specifications dated 3/28/24 by Little Diversified Architectural Consulting.
+The bids will be publicly opened and read aloud following the latest time for receipt of bids in the New Hanover
County Facilities Management Office @ 200 Division Drive, Wilmington, NC 28401.
Bids will be received for a Single Prime Contract. Bidders must be properly licensed under Chapter 87 of the North Carolina
General Statues and pre-qualified in accordance with New Hanover County's pre-qualification ordinance.
Bidding Documents and Site Development Plans may be examined at the County’s Facilities Management Office located
at 200 Division Drive, Wilmington, NC 28401 during regular office hours or by contacting dking@nhcgov.com or visit
https://www.nhcgov.com/bids.aspx. Persons requesting shipment of documents shall bear the additional, non-refundable
cost of shipment, if applicable.
The County will conduct a Pre-Bid meeting at 3:00 PM on Wednesday, April 10, 2024. The meeting will be held in
the Facilities Management Conference Room located at 200 Division Drive, Wilmington, NC 28401 with access to
the outdoor proposed site as well.
A Bid Bond Equal to 5% of the base bid price is required by all bidders. The successful bidder will be required to provide
Performance and Payment bonds equal to one hundred percent (100%) of the contract price.
No Bid may be withdrawn for a period of thirty (30) days after bid opening date.
The bidder shall make good faith efforts, as defined in the bid specifications, to subcontract 10% of the dollar value of the
single prime contract to businesses owned and controlled by minorities.
The County reserves the right to waive any informalities, to reject any or all bids, and to accept that Bid or Bids which is
in the best interest of the County
Page 3 of 31
Section 2 - Instructions to Bidders
2.1 SCHEDULE
Advertisement
Pre-Bid Meeting
Deadline for Questions
County Response to Questions
Deadline for Receipt of Bids
Wednesday, April 3, 2024
Wednesday, April 10, 2024 @ 3:00 PM
Thursday, April 18, 2024 @ 3:00PM
Monday, April 22, 2024 @ 5:00PM
Friday, May 3, 2024@ 3:00PM
Facilities Management Office
200 Division Drive,
Wilmington, NC 28401
2.2 PRE-BID CONFERENCE
The County will conduct a Pre-Bid meeting at 3:00 PM on Wednesday, April 10, 2024. The meeting
will be held at 4400 Northchase Parkway NE, Wilmington NC 28405. The meeting will include walking
the project site.
It is requested that prospective Bidders review the bidding documents and submit their questions to
David King by emailing dking@nhcgov.com no later than 3:00 PM on Thursday, April 18, 2024.
Responses will be posted as an addendum no later than Monday, April 22, 2024 @ 5pm..
2.3 PREQUALIFICATION REQUIRED
All prime bidders on this project must be pre-qualified in accordance with New Hanover County’s Pre-
qualification Ordinance in order to bid. Bids will not be accepted unless the bidder is pre-qualified.
Pre-qualification applications may be obtained at the County’s Legal Department, 230 Government
Center Drive, Suite 155, Wilmington, NC 28403 or by visiting the County’s website
@ https://www.nhcgov.com/316/Contractors-Approved-for-Bidding.
2.4 BID
Bids shall be made in strict accordance with the "Bid Package" provided herein, and all blank spaces for
bids, alternates and unit prices shall be properly filled in. When requested alternates are not bid, the bid
may be considered incomplete. Any modifications to the "Bid Package" (including alternates and/or unit
prices) may disqualify the bid and cause the bid to be rejected.
The Bidder agrees that the "Bid Package" detached from specifications will be considered and will have
the same force and effect as if attached thereto. Photocopied or faxed bids will not be accepted. Numbers
shall be stated both in writing and in figures for the base bids and alternates.
Page 4 of 31
Unit prices quoted in the "Bid Package" shall include overhead, profit and taxes and shall be the full
compensation for the Bidder's cost involved in the work.
Bids may be rejected if they show omissions, alterations of form, additions not called for, conditional bids,
or irregularities of any kind.
Bidder shall identify on the bid, the minority businesses that will be utilized on the project with corresponding
total dollar value of the bid and affidavit listing good faith efforts or an affidavit indicating work under contract
will be self-performed, as required by G.S. 143-128.2(c) and G.S. 143-128.2(f). Failure to comply with these
requirements is grounds for rejection of the bid.
2.5 EXAMINATION OF CONDITIONS
By submitting a bid, the Bidder is affirming that he has carefully examined all documents pertaining to
the work, the location, accessibility and general character of the site of the work and all existing buildings
and structures within and adjacent to the site, and has satisfied himself as to the nature of the work, the
condition of existing buildings and structures, the conformation of the ground, the character, quality and
quantity of the material to be encountered, the character of the equipment, machinery, plant, and any other
facilities needed preliminary to and during prosecution of the work, the general and local conditions, the
construction hazards, and all other matters, including but not limited to the labor situation which can in
any way affect the work under the contract, and including all safety measures required by the Occupational
Safety and Health Act of 1970 and all rules and regulations issued pursuant thereto.
The Bidder further affirms by submitting a bid that he has satisfied himself as to the feasibility and
meaning of the plans, drawings, specifications, and other contract documents for the construction of work
and that he accepts all the terms, conditions and stipulations contained therein, and that he is prepared to
work in cooperation with other Contractors performing work on the site.
Reference is made to contract documents for the identification of those surveys and investigative reports
of subsurface or latent physical conditions at the site or otherwise affecting performance of the work which
have been relied upon by the Designer/owner in preparing the documents. The County will make copies
of all such surveys and reports available to the Bidder upon request. Each Bidder may, at his own expense,
make such additional surveys and investigations as he may deem necessary to determine his bid price for
the performance of the work. Any on-site investigation shall be done at the convenience of the County.
Any reasonable request for access to the site will be honored by the County.
2.6 FAMILIARITY WITH LAWS
The bidders are assumed to have made themselves familiar with all laws, ordinances, and regulations
which in any manner affect those engaged or employed in the work or the materials or equipment used in
or upon the work, or in any way affects the conduct of the work.
2.7 CODES AND STANDARDS
Wherever reference is given to codes, standard specifications or other data published by regulating agencies
including, but not limited to, national electrical codes, North Carolina state building codes, all relevant local
authoritative jurisdictions, federal specifications, ASTM specifications, various institute specifications, etc., it
shall be understood that such reference is to the latest edition including addenda published prior to the date of
the contract documents.
Page 5 of 31
