RFB #24-022 Multi-Site Controls Upgrade

Agency:	Wake County
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Mar 25, 2024
Due Date:	Apr 11, 2024
Solicitation No:	RFB #24-022
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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County of Wake

Finance / Procurement Services – Room 2902

Wake County Justice Center – 2nd Floor

301 S. McDowell Street

INVITATION FOR BID NUMBER: 24-022

Bids will be publicly opened:

3:00 PM April 11th, 2024

Raleigh, NC 27601

Refer ALL Inquiries to: Ty Stephens

Telephone No.

E-Mail: Ty.Stephens@Wake.Gov

(See page 2 for mailing instructions.)

Contract Type: Service Agreement

Commodity: Multi-Site Controls Upgrade

Using Agency Name: General Services

Agency Requisition No. RFB #24-022

NOTICE TO BIDDERS

A Mandatory Pre-bid Conference will be held at General Services Center, 401 Capital Blvd.

Raleigh NC 27603 at 9:00 a.m. local prevailing time, on Tuesday, April 2nd, 2024.

SPECIAL NOTE: Procurement Services is located in the Wake County Justice Center. Access is

best by using

301 S.McDowell Street, Raleigh, NC 27601

YOU WILL BE REQUIRED TO GO THROUGH SECURITY AND METAL DETECTION IF YOU HAND

DELIVER YOUR BID.

PLEASE FACTOR THIS INTO YOU BID DELIVERY PLANS AS NO EXCEPTIONS WILL BE

ALLOWED AND LATE BIDS WILL NOT BE ACCEPTED.

Sealed bids, subject to the conditions made a part hereof, will be received at this office for furnishing

and delivering the commodity as described herein. Refer to page 2 for proper mailing instructions.

Bids submitted via facsimile (FAX) machine, or email, in response to this Invitation for Bids will not be

accepted. Bids are subject to rejection unless submitted on this form. Late bids, regardless of

delivery means, will not be accepted. Bid/proposal delivery by any courier service may be

subject to some access limitations should the delivery person be using hand trucks or carts.

This should be factored into your delivery decisions.

Delivery date: ________________________________Bidder is urged to state earliest guaranteed

delivery.

EXECUTION

In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned

offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set

opposite each item within the time specified herein. By executing this bid, I certify that this bid is

submitted competitively and without collusion (G.S. 143-54).

Unless stated otherwise within this document, Wake County, upon mutual agreement with the vendor,

may purchase additional quantities at the same or better pricing for one (1) year from date of contract

award.

Failure to execute/sign bid prior to submittal shall render bid invalid.

BIDDER:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE NUMBER: TOLL FREE TEL. NO

(800)

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 60 days from date of bid opening unless otherwise stated herein. Prompt Payment

Discount: _______ % __________________ days (See Instructions to Bidders, Item 7).

MAILING INSTRUCTIONS: Mail only one fully executed bid document, unless otherwise instructed,

and only one bid per envelope. Address envelope and insert bid number as shown below. It is the

responsibility of the bidder to have the bid in this office by the specified time and date of opening. If

sending via USPS, allow one extra day for Wake County internal processing.

BID NO. ____________

Wake County Procurement Services

Wake County Justice Center - Ste 2900

301 S. McDowell Street

Raleigh, NC 27601

TABULATIONS: Tabulations will normally be available not later than three (3) working days after

opening.

TRANSPORTATION CHARGES:

FOB Destination: Freight, handling and distribution charges shall be included in the total price of

each item listed. Any additional charges included on the invoice shall not be honored for payment,

unless authorized by change order by the Wake County. In cases where materials are shipped

against this order by parties, other than the Contractor, the shipper must be instructed to show the

purchase order number on all packages and shipping manifests to ensure proper identification and

payment of invoices. Complete packing list must accompany each shipment.

ADDENDA

It is solely the bidder’s responsibility to ensure they have all necessary information prior to

submitting a bid/proposal. This includes any and all addenda. Bidder is to acknowledge all

addenda or risk rejection of bid or proposal.

Addenda One______________ Addenda Two_____________ Addenda Three____________

Addenda Four____________ Addenda Five______________ Addenda Six______________

Furnish and Deliver:

ITEM #

DESCRIPTION

Controls Upgrade for 3 facilities as described in the Scope of Work

General Scope of work includes removing and replacing the existing building level

network controllers at three facilities, upgrading the existing control system software

and graphics, and providing building analytics.

Includes $5,000 permitting allowance

COST

A Mandatory Pre-bid Conference will be held at General Services Center, 401 Capital Blvd.,

Raleigh, NC 27603 at 9:00 a.m. local prevailing time, on Tuesday, April 2nd, 2024.

All questions due by Friday, April 5th, 2024, by 5:00pm EST.

INSTRUCTIONS TO BIDDERS

1. READ, REVIEW AND COMPLY: It shall be the bidder’s responsibility to read this entire document, review all

enclosures and attachments, and comply with all requirements specified herein.

2. DEFINITIONS:

• THE COUNTY: Is the County of Wake, North Carolina and its agencies.

• OFFEROR: Company, firm, corporation, partnership, individual, etc., submitting a response to a solicitation.

3. NOTICE TO BIDDERS: All bids are subject to the provisions of the Instructions to Bidders, special terms and conditions

specific to this Invitation for Bids, the specifications, and the Terms and Conditions. The County objects to and will not

evaluate or consider any additional terms and conditions submitted with a bidder response. This applies to any language

appearing in or attached to the document as part of the bidder’s response. DO NOT ATTACH ANY ADDITIONAL

TERMS AND CONDITIONS.

By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether

submitted purposely or inadvertently, shall have no force or effect.

4. EXECUTION: Failure to sign the bid response will render bid invalid.

5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be

(1) special terms and conditions specific to this bid, (2) specifications, (3) Terms and Conditions, and (4) Instructions to

Bidders.

6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder’s offer shall be

valid for 60 days from the date of bid opening. Preference may be given to bids allowing not less than 60 days for

consideration and acceptance.

7. PROMPT PAYMENT DISCOUNTS: Bidders are urged to compute all discounts into the price offered. If a prompt

payment discount is offered, it will not be considered in the award of the contract except as a factor to aid in resolving

cases of identical prices.

8. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be

considered that items offered are in strict compliance with these specifications, and bidder will be held responsible

therefore. Deviations shall be explained in detail. The bidder shall not construe this paragraph as inviting deviation

or implying that any deviation will be acceptable.

9. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and in the spaces

provided in this document. Further, if required elsewhere in this bid, each bidder must submit with their bid sketches,

descriptive literature and/or complete specifications covering the products offered. Reference to literature submitted with

a previous bid will not satisfy this provision. Bids which do not comply with these requirements will be subject to

rejection.

10. RECYCLING AND SOURCE REDUCTION: It is the policy of this County to encourage and promote the purchase of

products with recycled content to the extent economically practicable, and to purchase items which are reusable,

refillable, repairable, more durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.

We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging

of commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains

responsible for providing packaging that will protect the commodity and contain it for its intended use.

Companies are strongly urged to bring to the attention of the purchasers those products or packaging they offer which

have recycled content and that are recyclable.

11. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the

purchaser named on the cover sheet of this document. Do not contact the user directly. Any and all revisions to this

document shall be made only by written addendum from Wake County Procurement Services. The bidder is cautioned

that the requirements of this bid can be altered only by written addendum and that verbal communications from whatever

source are of no effect.

12. ACCEPTANCE AND REJECTION: The County reserves the right to reject any and all bids, to waive any informality in

bids and, unless otherwise specified by the bidder, to accept any item in the bid. If an extended price is obviously in

error, the unit price will control.

13. REFERENCES: The County reserves the right to require a list of users of the exact item offered. The County may

contact these users to determine acceptability of the bid. Such information may be considered in the evaluation of the

bid.

14. TAXES:

• FEDERAL: All agencies participating in this contract are exempt from Federal Taxes, such as excise and

transportation.

Exemption forms submitted by the contractor will be executed and returned by the using agency.

• OTHER: Prices offered are not to include any personal property taxes, nor any sales or use tax (or fees) unless

required by the North Carolina Department of Revenue.

15. AWARD OF CONTRACT: The County will consider such factors as: prices offered; the quality of the articles offered;

the general reputation and performance capabilities of the bidders; the substantial conformity with the specifications and

other conditions set forth in the bid; the suitability of the articles for the intended use; the related services needed; the

date or dates of delivery and performance; and such other factors deemed by the County to be pertinent or peculiar to

the purchase in question. Unless otherwise specified by the County or the bidder, the County reserves the right to

accept any item or group of items on a multi-item bid. In addition, Wake County reserves the right to make partial,

progressive or multiple awards: where it is advantageous to award separately by items; or where more than one supplier

is needed to provide the contemplated requirements as to quantity, quality, delivery, service, geographical areas; other

factors deemed by Wake County to be pertinent or peculiar to the purchase in question.

16. HISTORICALLY UNDERUTILIZED BUSINESSES: The County invites and encourages participation in this

procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit

work centers for the blind and severely disabled.

17. CONFIDENTIAL INFORMATION:

Wake County is subject to North Carolina’s Public Records Act located in Chapter 132 of the North Carolina General

Statutes. As a result, information submitted to and received by Wake County in response to a Request for

Proposal/Request for Bid/Request for Quote/Request for Qualifications, or any other procurement method (collectively

“Procurement Process”), is considered public record and may be released for public inspection after the contract award,

or as otherwise permitted under NCGS § 143, without further notice to the proposer. The County does not intend to

elicit confidential or trade secret information in response to a Procurement Process and assumes no responsibility for

the submission of such information. Wake County reserves the right to share any information submitted in response to

a Procurement Process with any person(s) or firm(s) involved in the review and evaluation phase of the Procurement

Process.

If a proposer nonetheless submits information in a bid proposal or other response to a Procurement Process and it

considers such information to be confidential, then all four requirements of NCGS 132-1.2 “Confidential Information”

must be met for the County to consider withholding the information from public inspection in response to a public

records request. Among other legal requirements, information deemed to be “confidential” or “trade secret” by

proposer must be clearly marked as such on the face of the document(s) at the time of the initial

disclosure/submittal of RFP. In addition, although not required by law, Wake County requests that any proposer who

submits a proposal or response containing any such designation of confidentiality also submit a second copy of the

proposal or response with the respective page(s) or section(s) redacted. The County will not agree to withhold an entire

proposal or response from public inspection; thus proposers should refrain from including blanket restrictions on

disclosure or all-encompassing claims of confidentiality.

When a public records request is made for information contained in or attached to a proposal or response that has been

clearly marked as “trade secret” or “confidential” upon its submission, Wake County may, in its discretion and without

further notice, release the redacted copy of the proposal or response to the requester if one has been previously

submitted. Otherwise, the proposer will be notified of the request and given an opportunity to provide within a

reasonable period a written explanation of the basis for claiming protection under N.C.G.S. 66-152 and N.C.G.S. 132-1

and/or a redacted proposal or response. The County shall make the final determination on release of the information.

Should any civil action be brought against the County in an effort to compel or prevent the disclosure of information

contained in a proposal or response that is deemed confidential by a proposer, the proposer may participate at its own

expense; and by deeming any information in a proposal or response confidential, proposer further agrees to indemnify

and hold harmless the County for and against any costs incurred by the County as a result of such litigation, including

but not limited to fees or expenses arising out of N.C.G.S. 66-153 and N.C.G.S. 132-9.

18. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not

destroyed will, upon request be returned at the bidder’s expense. Written request for the return of samples must be

made within 10 days following date of bid opening. Otherwise the samples will become the property of the County.

Each individual sample must be labeled with the bidder’s name, bid number, and item number. A sample, on which an

award is made, will be retained until the contract is completed, and then returned, if requested, as specified above.

19. MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns and the singular of any word or

phrase shall be read to include the plural and vice versa.

20. IRAN DIVESTMENT ACT: By signing this agreement or acceptance of this contract/purchase order or by submission of

any bid, proposal, etc., vendors, contractors certify that as of the date of execution, receipt, or submission they are not

listed on the Final Divestment List created by the NC Office of State Treasurer pursuant to NCGS 147 Article 6E, Iran

Divestment Act, Iran Divestment Act Certification. Vendors and contractors shall not utilize any subcontractor that is

identified on the Final Divestment List. In addition, any organization defined under NCGS 147-86.80(2), Divestment from

Companies Boycotting Israel, shall not engage in business totaling more than $1,000 with any company/business, etc.

that boycotts Israel. A list of companies that boycott Israel is maintained by the NC Office of State Treasurer, pursuant to

NCGS 147-86.81(a)(1). Any company listed as boycotting Israel is not eligible to do business with any State agency or

political subdivision of the State.

RFB #24-022 Multi-Site Controls Upgrade

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