RFB | 21 Mile Grade Fire Herbicide Invasive Species Control

Agency:	The Confederated Tribes of the Colville Reservation
State:	Washington
Type of Government:	State & Local
NAICS Category:	115310 - Support Activities for Forestry 541620 - Environmental Consulting Services 561730 - Landscaping Services
Posted Date:	Mar 14, 2024
Due Date:	Mar 28, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Confederated Tribes of the

Colville Reservation

P.O. Box 111, Nespelem, WA 99155 Phone Number: (509) 634-2242

Request for Bids:

21 Mile Grade Fire Herbicide Invasive Species Control

SECTION 1. GENERAL INFORMATION

1.01 Significant Dates

Posted Date: March 14th, 2024

Deadline for Questions: March 20th, 2024 at 3:00 pm

Answers Posted: within 2 business days of receipt, no later than 4:00 pm

Closing Time and Date: March 28th, at 3:00 pm

Bid Opening Date and Time: April 1st, 2024, time TBD

1.02 Description of Proposals Sought:

The Colville Tribes Land Operations Program is requesting bids for herbicide treatments on 6.61 miles

of roadside for control of Washington State listed noxious weed species within the 21 Mile Grade Fire.

A detailed Scope of Work and Maps will be provided below.

If problems have occurred with previous contracts held with the Tribes, the contractor may not be

considered for selection for this contract. Contractor must also demonstrate prior experience and

knowledge with invasive noxious weed identification and knowledge of appropriate timing of herbicides

to properly control invasive noxious weeds. Contractor may work closely with staff from either the

Okanogan County Noxious Weed Control Board or the Ferry County Noxious Weed Control Board.

*Award of contract shall be made to the responsive bidder based upon Indian Preference and

Title 10 Certification according to Tribal Code 10-3-7(a) subpart (2). This Request for Bid is open

to all bidders.*

Contractor must bid on the entire project to be considered. The contractor shall comply with all

regulations and provisions of the Tribal Employment Rights Ordinance (TERO).

If contractor is not a Native Owned Business and a Title 10 Certified Business the following

TERO Employee Rights Fee will apply (so keep this in mind while bidding on this project):

The TERO shall assess a Contract Fee equal to 5% of the total gross contract price, on all

contracts in the sum of $5,000.00 or more where the majority of the work under the contract is to

be performed within the Reservation or lands owned by the Tribes. The Contract Fee shall be

assessed on the entity receiving the contract award. Where a construction or other type of

contract involves subcontracting, the entity acting as prime contractor or awarding the

subcontracts shall be responsible for paying the Contract Fee, including those attributable to the

subcontractors. The Contract Fee shall be due in full prior to commencement of any work under

the contract. However, where good cause is shown, the Director may authorize a covered

employer to pay the Contract Fee in installments over the course of the contract.

To qualify for the following items listed below, bid packets must include the following

documentation:

• Copy of Blue Card – to qualify for consideration as an Indian preference contractor the business

owner must provide a copy of the individual’s blue card.

• Copy of Title 10 Certification – to qualify as a Title 10 Certified contractor.

• Contractor must have an Environmental Protection Agency (EPA) pesticide applicator

certification if using restricted use pesticides on the reservation.

1.03 About the Colville Tribes:

The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive

Order established the Colville Indian Reservation in 1872, with a land base of 1.4 million aces, located

in North Central Washington State. The Tribes’ Indian Country now includes various off-reservation

trust land holdings. The Tribes’ administrative Headquarters are located at the Colville Indian Agency

Campus, approximately 2 miles south of Nespelem, WA with offices located throughout our reservation.

Tribal business hours are Monday thru Thursday 7:00 and 5:30 p.m. excluding Fridays, Saturdays,

Sundays, Tribal and Federal holidays.

1.04 Response Format:

Bids should be prepared simply, providing a straightforward and concise delineation of the Contractors

approach and capabilities necessary to satisfy the criteria listed in Section 3. The bid may not be longer

than 30 pages, single-spaced with no less than 12-point font. Emphasis in the bid should be on

completeness, clarity of content, and adherence to the presentation structure required by this RFB.

Contractors that deviate from the required format may be deemed non-responsive.

1.05 Completeness of Bid

The Contractor must submit a completed Bid signed by a Contractor representative authorized to bind

the proposing Contractor contractually. The Contractor must identify on the form any exceptions the

Contractor takes to the Tribes RFB, or declare that there are no exceptions taken.

1.06 Response Date and Location

Bids must be submitted no later than 3:00 p.m., PST, March 28th, 2024. For hard copy submissions,

Contractors/Offerors must submit 1 original and 3 bound copies of the bid no more than 30 pages long,

single-spaced, in a font no smaller than 12 point. Bids shall be submitted in a sealed envelope that has

clear markings of the responding business name and address and clearly identifies the contents as “21

Mile Grade Fire Herbicide Invasive Species Control”. Bids may be sent by electronic mail, regular, or

express mail (FedEx or UPS). All bids and accompanying documentation will become the property of

the Tribes and will not be returned. Contractors accept all risk of late delivery of emailed bids regardless

of fault. Bids must be directed to Tyrone Rock, Soil Conservationist, Colville Tribes Land Operations

Program, PO Box 111, Nespelem, WA 99155 or Fedex/UPS to 21 Colville St, Nespelem, WA 99155.

Emailed bids should be sent to Tyrone.Rock@bia.gov.

1.07 Contractor’s Cost to Develop Bids

Costs for developing bids in response to the RFB are entirely the obligation of the Contractor and are not

chargeable in any manner to the Tribes—no exceptions.

1.08 Site Visitations

A site visit is not required. By submitting his/her bid, the Contractor acknowledges that he/she has

satisfied him/herself as to the nature of the work requested.

SECTION 2. TERMS AND CONDITIONS

2.01 Questions Regarding the RFP

Requests for interpretation/clarification or other information related to this RFB must be emailed to

Tyrone Rock at Tyrone.Rock@bia.gov. Unauthorized contact with other tribal employees regarding this

RFB or in any other manner than email to Tyrone Rock may result in disqualification. All oral

communications will be considered unofficial and non-binding on the Tribes and may result in

disqualification of the applicant.

All questions must be submitted no later than 3:00 p.m., PST, March 20th, 2024. All responses will be

posted on the Tribes’ web site at: https://www.colvilletribes.com/rfp no later than 4:00 p.m. PST two (2)

business days after the deadline for questions.

2.02 RFB Amendments

The Tribes reserves the right to request any respondent clarify its bid or to supply any additional

material deemed necessary to assist in evaluation.

The Tribes reserves the right to change the RFB schedule or issue amendments to the RFB at any time.

The Tribes also reserves the right to cancel or reissue the RFB. All such addenda will become part of the

RFB. It is the Contractor’s responsibility to check the Tribes’ website for the issuance of any

amendments prior to submitting a bid response.

2.03 Withdrawal of Bid

Provided notification is received in writing to the address provided in Section 1.05, bids may be

withdrawn at any time prior to the bid response due date and time specified. Bids cannot be changed or

withdrawn after the time designated for receipt.

2.04 Rejection of Bids

The Tribes reserves the right to reject any or all bids, to waive any minor informalities or irregularities

contained in any bid, and to accept any bid deemed to be in the best interest of the Tribes.

2.05 Bid Validity Period

Submission of a bid will signify the Contractor’s agreement that its bid and the content thereof are valid

for 30 days following the bid opening unless otherwise agreed to in writing by both parties. The bid may

become part of the Contract negotiated between the Colville Tribes and the successful Contractor.

2.06 Bid Signatures

An authorized representative of the Contractor must sign bids, with the Contractor’s address and

telephone information provided. Unsigned bids will not be considered.

2.07 Insurance Requirements

The selected Offeror shall procure and maintain for the duration of its Contract awarded pursuant to this

RFB insurance against claims for injuries or damages to property, which may arise from or in

connection with the performance of the work by the Offeror, his agents, representatives, employees or

subcontractors. The Offeror shall pay the cost of such insurance. Insurance shall meet or exceed the

following unless otherwise approved by the Colville Tribes.

A. Minimum Insurance

1. Commercial General Liability coverage with limits not less than $1,000.000 per

occurrence / $2,000,000 annual aggregate.

2. Stop Gap/Employers Liability coverage with limits not less than $ 1,000,000 per

accident/disease.

3. Business Automobile Liability coverage with limits not less than $1,000,000 per accident

for any auto.

4. Worker’s Compensation coverage as required by the Industrial Insurance Laws of the

State of Washington/

B. Self-Insured Retentions

Self-insured retentions must be declared to and approved in writing by the Colville Tribes.

C. Other Provisions

Commercial General Liability policies shall be endorsed to:

1. Include the Colville Tribes, its officials, employees and volunteers as additional insured.

2. Provide that such insurance shall be primary as respects any insurance or self-insurance

maintained by the Colville Tribes.

3. Each insurance policy shall provide that coverage shall not be canceled except after thirty

(30) days written notice has be given to the Colville Tribes.

D. Acceptability of Insurers

Insurance shall be placed with insurers with a rating acceptable to the Colville Tribes.

E. Verification of Coverage

Offeror awarded a contract under this RFB shall furnish the Colville Tribes with certificates of

insurance required herein. The certificates are to be received and approved by the Colville

Tribes before work commences. The Colville Tribes reserves the right to require complete,

certified copies of all required insurance policies at any time.

F. Subcontractors

Subcontractors hired pursuant to this RFB must provide coverage, which compiles with the

requirements state herein.

2.08 Retainage/Performance Bond

Any contract negotiated in response to this RFB will require either a 25% retainage or a performance

bond. Any contract awarded with a value greater than $100,000 will require a performance bond.

2.09 Ownership of Documents

Any reports, studies, conclusions, and summaries prepared by the Contractor shall become the property

of the Tribes. The Tribes may provide the Contractor with a limited license to use such material.

2.10 Hold Harmless

The Contractor shall hold harmless, defend, and indemnify the Tribes and the Tribes officers, agents,

and employees against any liability that may be imposed upon them by reason of the Contractor’s failure

to provide worker’s compensation coverage or liability coverage.

2.11 Limitations on Costs and Expenses

The Contractor’s cost proposal may not include: any costs that can be described as overhead, including

secretarial, clerical, or file management work; on-line research services charges (in-house photocopying;

unnecessary express mail/overnight courier mailings); or for developing invoices for the Tribes.

2.12 Dispute Resolution and Venue

The Tribes will require the selected Contractor to expressly consent to the jurisdiction of the Colville

Tribal Court for any and all disputes that may arise from the Tribes engagement of the Contractor’s

services, including the application of tribal law.

2.13 Appropriated Funds

Any contract awarded pursuant to this RFP is subject the Tribes’ appropriation and budgetary process,

which operates on a fiscal year from October 1 to September 30. Any required payments under the

contract are contingent on the availability of funds in the tribal treasury. As funds are appropriated

yearly any contract awarded would be for the remainder of the fiscal year, at which time it would be

renewable on a yearly basis.

2.14 Indian Preference

Indian preference applies to any award of contract pursuant to this RFB and the Contractor shall comply

with all applicable Indian preference requirements set forth in Chapter 10-1, the Colville Tribal

Employment Rights Ordinance (TERO), and Chapter 10-3, Indian Preference in Contracting. The tribal

code is available at https://www.cct-cbc.com/current-code/.

2.15 Debarment

Selected Contractor must sign a Certification Regarding Debarment and Suspension (See Attachment

C).

2.16 Contract

The selected Offeror will be required to enter into the Colville Tribes’ standard form contract which will

include a “no assignment” provision indicating that the Contract may not be assigned without written

consent of the Tribes. Any increase in contract price following execution of the contract requires a

written modification to the term to continue.

SECTION 3. REQUESTED SERVICES

3.01 Duration of Services

The Tribes anticipates the service period for this work to be indeterminate but no less than for three

years, and on an as-needed period for the term of the Contract to be issued pursuant to this RFP.

However, if the work extends beyond this period, and as stated in Section 2.13, any agreement would be

year-to-year and require an agreed-upon modification to the term to continue.

RFB | 21 Mile Grade Fire Herbicide Invasive Species Control

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