RFB - Metal Wall Panels

Request for Bids
RFB Number: 2026-0410-01-003
W hite County Career Academy Metal Wall Panels
1
I. Purpose and Overview
A. Purpose
The White County Department of Finance, on behalf of the White County Board of
Education, is soliciting bids for the installation of metal wall panels.
B. Project Description
The objective of this request for bids is to secure a contract with a company to furnish and
install approximately 2,500 square feet of new metal wall panels on an exterior portion of
the White County Career Academy located at 281 North Spring Street in Sparta, Tennessee.
The exterior wall was originally covered with brick, which has been removed. A protective
plastic sheeting is currently in place to provide weather protection for the area.
Bidders should field verify all conditions, including estimated square footage of materials
required for this project, prior to placing a bid. Failure of bidder to field verify conditions
will not relieve bidder.
To schedule a time to visit the site, contact Mr. Randy Alley, Maintenance and
Transportation Director at 931-316-1470 or by email at randy.alley@whitecoschools.net.
Site visits, during school hours, are by appointment only.
II. Scope of Work
A. Specifications
1. Demolition
a) Remove and dispose of protective plastic sheeting
b) Remove and dispose of existing lintel
2. Metal Panel Installation
Install approximately 2,500 square feet of new metal wall panels on exterior walls, in
locations where brick has been removed, as per the following:
a) Metal wall panel thickness to be 24 gauge
b) Metal wall panels must be the same style of the adjacent metal wall panels
being horizontal with the same color and finish
i. Coordinate metal wall panel finish and color selection with White
County prior to ordering
c) Install trim as appropriate, including cap flashing which tucks under roof
edge metal
d) Secure metal wall panel to structure in accordance with manufacturer's
recommendation
e) Trim and caulk around any existing wall penetrations
3. Finish and Cleanup
Upon completion, clean up and remove all materials and debris from worksite.
B. Site Security
This project is being performed on a public-school campus. As such, the awarded
contractor will be responsible for always maintaining a secure workspace. Background
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Request for Bids
RFB Number: 2026-0410-01-003
W hite County Career Academy Metal Wall Panels
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checks will be required for all workers (both prime contractor and sub-contractors) on the
project who are present during the school day. The contractor shall coordinate with school
system administration regarding appropriate daily check-in procedures for all workers.
C. Completion
The awarded contractor and White County shall agree upon a number of days which will
be required to complete this project, prior to the start of construction. In the event the
contractor exceeds the agreed upon days, White County reserves the right to charge
liquidated damages at a rate of $100 per calendar day. Delays caused by weather or other
acts outside of the contractor's control may be considered by White County when
assessing liquidated damages.
D. Contractor Licensing Requirements
Any prime contractor submitting a bid in response to this invitation which is more than
$25,000 shall be required to hold a valid contractor license from the State of Tennessee
with appropriate classifications and sufficient monetary limitations, in compliance with
TCA 62-6-119. Bidders must list their name, license number, expiration date, and
license classification on the outside of the bid envelope.
E. Bonding Requirements
Bonding requirements, including bid bonds, payment bonds, and performance bonds, will
only be applicable to this project if the bid price is more than $100,000. For bids less
than $100,000, bonds will not be required.
III. Instructions for Request for Bids Responses
A. Compliance with RFB
Submissions must be in strict compliance with this Request for Bids. Failure to comply
with all provisions of the RFB may result in disqualification.
Requests for additional information or clarifications by potential Bidders must be made in
writing. Proposers should email requests for additional information or clarifications.
Requests for additional information or clarifications shall be sent to:
Chad S. Marcum
Director of Finance
White County, Tennessee
chad.marcum@whitecountytn.gov
Prior to the due date, responses to inquiries and all RFB amendments White County
deemed necessary will be issued and published on the solicitation web page. Proposers
should not rely on any representations, statements, or explanations other than those made
in any written addendum to this RFB. Where there appears to be a conflict between the
RFB and any addenda issued, the last addendum issued shall prevail.
Addenda will be made available on the solicitation web page and it is solely the Bidder's
responsibility to assure receipt of all addenda.
Solicitation Web Page is: www.whitecountytn.gov/bids
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Request for Bids
RFB Number: 2026-0410-01-003
W hite County Career Academy Metal Wall Panels
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B. Delivery of RFB Response
Submissions will be accepted by the White County Department of Finance no later than
2:00 p.m. April 10, 2026 (local time).
All documents shall be submitted to the following:
Chad S. Marcum
Director of Finance
White County Department of Finance
1 East Bockman Way, Room 204
Sparta, Tennessee 38583
All submissions must be written, sealed, and labeled as a response to this RFB. Submission by
electronic means will not be accepted.
IV. General Terms and Conditions
A. Bid Document
For certain projects White County will supply a bid form to be completed by the bidder.
When such forms are issued, only bids returned with the proper forms will be accepted.
Envelopes must be sealed and marked as a bid document. Any bid may be withdrawn prior
to the day, date and time as set forth in the "bid invitation". On construction related bids,
the envelope must contain the following information visible from the outside: TN License
number, expiration date, classifications and limitations.
B. Electronic Transmissions
Electronic transmissions will not be accepted, except when in the course of the bidding
process addendums or other notifications of errors on behalf of the owner places an undue
hardship upon prospective bidders. Written notification by the owner must precede the
acceptance of facsimile or email transmissions.
C. Bid Bond
For construction related bids, in excess of $100,000 dollars, White County requires a bid
bond equal to five percent of the total price of the bid. Contracts for the services of a
construction manager shall require a bid bond in the amount of ten percent. White County
may request bonds on other services or waive such bond requirements, as determined by
the Director of Finance.
D. Performance Bond
For construction related bids, in excess of $100,000 dollars, the White County requires a
performance bond equal to one hundred percent of the contract price. White County may
request bonds on other services, as determined by the Director of Finance.
E. Payment Bond
For construction related bids, in excess of $100,000 dollars, White County requires a
payment bond equal to one hundred percent of the contract price except as stipulated under
T.C.A. 12-4-201. White County may request bonds for other services as determined by
the Director of Finance.
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Request for Bids
RFB Number: 2026-0410-01-003
W hite County Career Academy Metal Wall Panels
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F. Disclosures by Bidders
For construction bids in excess of $25,000 interested bidders must include the following
information on the outside of the envelope containing the bid document: Name, License
number, Expiration date thereof, and license classification of the contractors applying to
bid as stated in T.C.A. 62- 6-119. For construction bids less than $25,000, the name only
is required. White County maintains a drug- free workplace and requires all bidders for
construction contracts to comply with T.C.A. 50-9-114.
G. Laws and Regulations
The bidder's attention is directed to the fact that all applicable state laws, municipal
ordinances, and the rules and regulations of all authorities having jurisdiction over
construction of the project shall apply to the contract throughout, and they will be deemed
to be included in the contract the same as though herein written out in full. Bidders may
be required to provide proof of valid business license and Workers Compensation
Insurance if required by law.
H. Sub-contracts
The Bidder is specifically advised that any person, firm, or other party to whom it is
proposed to award a sub-contract under this contract must be acceptable to White County.
I. Award of Contract
White County further reserves the right to reject any and all proposals, to waive any and
all informalities and to negotiate contract terms with the successful proposer, and the right
to disregard all non-conforming, non-responsive or conditional proposals. White County
may conduct such investigations as it deems necessary to assist in the evaluation of any
proposal to establish the responsibility, qualifications, and financial ability of the proposer,
proposed sub-contractors and other persons and organizations to perform the work in
accordance with the contract documents to the bidder who does not pass any such
evaluation to the owner's satisfaction. White County does not enter into contracts which
provide for mediation or arbitration.
J. Retainage
White County will retain five percent (5%) of funds on construction contracts over
$500,000 dollars as per T.C.A. 66-34-104. White County may require the withholding of
retainage on other contracts as deemed appropriate by the Director of Finance.
K. Title VI of the Civil Rights Act of 1964
All interested parties, without regard of race, color or national origin, shall be afforded the
opportunity to bid and shall receive equal consideration. Title VI states "No person in the
United States shall, on the ground of race, color or national origin, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any
program activity receiving Federal financial assistance." White County strives to protect
individuals' civil rights through active compliance with the requirements of Title VI.
L. Warranty
The vendor shall provide warranty information on the equipment, components, and items
bid with the bid submittal.
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Request for Bids
RFB Number: 2026-0410-01-003
W hite County Career Academy Metal Wall Panels
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M. Payments
Invoices or Applications of Payment that are submitted by the awarded bidder are required
to provide accurate and current addresses. Payment terms shall be specified in the bid
response, including any discounts for early payment. The Finance Department of White
County discourages the practice of picking up checks in person, unless there is an
emergency situation.
N. Errors in Bids
When an error is made in extending total prices, the unit bid price will govern. Carelessness
in quoting prices or in preparation of bid otherwise, will not relieve the bidder. Erasures
or changes to bids must be initialed. Any alteration, erasure, addition to or omission of
required information, change of the specifications or bidding schedule, is made at the risk
of the bidder.
O. Taxes
White County is tax exempt except where T.C.A. 67-6-209 shall be applicable.
P. Tie Bids
If two or more bidders submit identical bids and are equally qualified; selection shall be
made at the discretion of the county based upon performance.
Q. Background Checks and Dress Code
For school related projects, White County reserves the right to require background checks,
dress codes, and certain ethical standards of all employees on school property. At the
discretion of the Director of Finance, this requirement may be extended to other non-school
properties.
R. Specification Details
These specifications have been designed to meet a certain level of quality as well as to
standardize certain components. In numerous places reference to specific brands of
components may have been made. This has been done to establish a certain level of quality
and in no way is an attempt to write out venders of similar or equal equipment components.
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Request for Bids
RFB Number: 2026-0410-01-003
W hite County Career Academy Metal Wall Panels
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V. Advertisement for RFB
White County, Tennessee
Request for Bids
RFB No. 2026-0410-01-003
Take notice that the Director of Finance for White County shall accept sealed written bids for
the installation of metal wall panels.
Proposals, bids, or responses must be submitted to the office of the Director of Finance, Room
204, White County Courthouse, Sparta, Tennessee, 38583, no later than 2:00 P.M. central
time, April 10, 2026 at which time the proposals will be opened and considered.
Copies of bid documents may be obtained at whitecountytn.gov/bids
The owner (White County) further reserves the right to reject any and all proposals, to waive
any and all informalities and to negotiate contract terms with the successful bidder, and the
right to disregard all non-conforming, non-responsive, or conditional proposals.
Chad S. Marcum
Director of Finance
Publication Date: 03/31/2026
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Request for Bids
RFB Number: 2026-0410-01-003
W hite County Career Academy Metal Wall Panels
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VI. RFB Response Form
Project: White County Career Academy Metal Wall Panels
Bid Date: April 10, 2026; 2:00p.m. Central Time
Company Name: _____________________________________________
Address: _____________________________________________
_____________________________________________
Phone Number: _____________________________________________
Contact: _____________________________________________
Email Address: _____________________________________________
Base Bid:
Total Price: _____________________________________________Dollars.
($_______________________________).
Please include this page with the following items in your response:
1) Reference form (required)
2) Exception form (if necessary)
3) Iran Divestment Act Certification (required)
4) Drug Free Workplace Affidavit (if required)
***Review construction bid requirements as outlined in this document. Failure to
properly follow these requirements, including any required envelope disclosures, may
disqualify your bid!
By signing below, I affirm that I am a duly appointed and authorized representative of the
company named herein. Furthermore, acting on behalf the named company I acknowledge
that I have read, understand, and agree to abide by all terms and conditions as outlined in this
request for proposal unless otherwise properly and specifically noted.
Signature: ___________________________________
Title: ___________________________________
Date: ___________________________________
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Request for Bids
RFB Number: 2026-0410-01-003
W hite County Career Academy Metal Wall Panels
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VII. References Form
Use this form to provide details of at least three (3) references with firsthand knowledge of
your firm's ability to complete a project of this scope.
Reference #1:
Name of Client: _________________________________________________________________________
Procuring Entity (Federal Agency, State Agency, Local Government, Other)
Location (City, State): ___________________________________________________________________
Client Representative knowledgeable about the project work:
Name: _________________________________________ Title: ________________________________
Phone: _______________ Fax: ______________ Email: _____________________________________
Reference #2:
Name of Client: _________________________________________________________________________
Procuring Entity (Federal Agency, State Agency, Local Government, Other)
Location (City, State): ___________________________________________________________________
Client Representative knowledgeable about the project work:
Name: _________________________________________ Title: ________________________________
Phone: _______________ Fax: ______________ Email: _____________________________________
Reference #3:
Name of Client: _________________________________________________________________________
Procuring Entity (Federal Agency, State Agency, Local Government, Other)
Location (City, State): ___________________________________________________________________
Client Representative knowledgeable about the project work:
Name: _________________________________________ Title: ________________________________
Phone: _______________ Fax: ______________ Email: _____________________________________
Attach additional pages as necessary.
White County reserves the right to contact the client representative for this project.
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