RFB - Managed Phone Line Solutions

Agency:	City of Orange Township
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 541512 - Computer Systems Design Services
Posted Date:	Aug 14, 2026
Due Date:	Sep 3, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Title:	RFB - Managed Phone Line Solutions
Category:	Bids and Request for Proposals (RFPs)
Status:	Open

Publication Date/Time:

8/14/2026 10:00 AM

Closing Date/Time:

9/3/2026 11:00 AM

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CITY OF ORANGE TOWNSHIP

REQUEST FOR BIDS:

MANAGED PHONE LINE SOLUTION

SUBMISSION DEADLINE:

11:00 a.m.

Date: September 3rd, 2026

ADDRESS ALL BIDS TO:

Nile Clements

Chief Financial Officer

29 North Day Street

Rm. 206

Orange, N.J. 07050

CITY OF ORANGE TOWNSHIP, NJ

DEPARTMENT: Administration

PURPOSE: MANAGED PHONE LINE SOLUTION

REQUEST FOR BIDS

DUE DATE: September 3, 2026

SECTION 1: GENERAL INFORMATION & SUMMARY

1.1 Organization Requesting Proposal

City of Orange Township

29 N Day St

Orange, N.J. 07050

1.2 Contact Person

Nile Clements

Chief Financial Officer

29 North Day Street

Orange, N.J. 07050

(973) 952-6113

nclements@orangenj.gov

1.3 Procurement Process

The above contract shall be performed in strict accordance with the New Jersey Local Public

contract laws documents, including any technical specifications which are on file with the city

purchasing agent, located at 29 North Day Street, Orange, N.J. 07050

Bids are required to comply with all, but not restricted to the requirements of N.J.S.A. 10:5-31 et.

Seq. and N.J.A.C. 17:27, as well as the affirmative action requirements of the City of Orange. Such

requirements are included in the bids documents.

The City of Orange reserves the right to reject any or all bids, to waive defects or informalities in

Bids, or to accept any bids as it shall deem for the best interest of the City of Orange, New Jersey.

Bids may be held by the City for a period not to exceed sixty (60) calendar days from the date of

opening of the bids for the purpose of reviewing the bids and investigating the qualifications of the

vendors prior to awarding of the contract.

The City Council will vote to approve a resolution awarding a contract to the Contractor for a sum

not to exceed a specified amount and for a term of five (5) years with a termination provision

giving the City the option to terminate after 3 years.

1.4 Contract Form

If selected to provide services, it is agreed and understood that the successful Respondent shall be

bound by the requirements and terms contained in this Request for Bids with regard to services

performed, payments, indemnification, insurance, termination, and applicable licensing provisions.

It is also agreed and understood that the acceptance of the final payment by Contractor shall be

considered a release in full of all claims against the City of Orange Township (City) arising out of,

or by reason of, the work done and materials furnished under this Contract.

CITY OF ORANGE TOWNSHIP, NJ

DEPARTMENT: Administration

PURPOSE: MANAGED PHONE LINE SOLUTION

REQUEST FOR BIDS

DUE DATE: September 3, 2026

1.5 Submission deadline

Closed bids must be mailed to the attention of Nile Clements at 29 North Day

Street Rm. 206, Orange, N.J. 07050 by 11:00 a.m. prevailing time on September 3, 2026.

Bids will not be accepted by email or facsimile transmission.

1.6 Opening of Bids / Location of Bids

Bids shall be opened and read publically. All bidders or their authorized representatives are to be present

at 11:00am prevailing time on September 3, 2026, in the Municipal Council Chambers, located at 29 North

Day Street, Orange, New Jersey, 07050.

The Request for Bids can be found via the City of Orange Township Website: www.OrangeNJ.GOV under

the Business Tab – Bids Opportunities

CITY OF ORANGE TOWNSHIP, NJ

DEPARTMENT: Administration

PURPOSE: MANAGED PHONE LINE SOLUTION

REQUEST FOR BIDS

DUE DATE: September 3, 2026

1.7 Definitions

The following definitions shall apply to and are used in this Request for Bids: "City" refers to the

City of Orange Township.

"Respondent" or "Respondents" - refers to the interested persons and/or firm(s) that submit a

Proposal.

“Consultant” or “Consultants” - refers to the interested persons and/or firm(s) that submit a Proposal.

1.8 Submission address

All Bids should be sent to:

Nile Clements

nclements@orangenj.gov

Qualified Purchasing Agent

29 North Day Street

Rm. 206 Orange, N.J. 07050

SECTION 2: INTRODUCTION AND GENERAL INFORMATION

2.1 Introduction and Purpose

The purpose of this Request for Bids is to obtain a fully managed telecommunications solution

including VoIP services, hardware, installation, configuration, and ongoing support.

2.2 Lowest Responsible and Responsive

It is the intention of the City of Orange Township to award a contract to the lowest responsive and

responsible bidder as set forth in N.J.S.A.40A:11-2(27). The awarding of this contract is also subject to

N.J.S.A 19:44A-20.5 et seq.

2.3 Evaluation

Bids will be reviewed and evaluated by the City's Administration and Law Department. The Bids

will be reviewed to determine if the Respondent has met the professional, administrative, and subject

areas described in this Request for Bids.

CITY OF ORANGE TOWNSHIP, NJ

DEPARTMENT: Administration

PURPOSE: MANAGED PHONE LINE SOLUTION

REQUEST FOR BIDS

DUE DATE: September 3, 2026

All communications concerning this Request for Bids or the Bid process shall be directed to the City

contact person, in writing, via fax, or via e-mail. Responses to all questions will be forwarded as

addenda to all prospective Respondents who have provided contact information. It is the prospective

Respondents responsibility to provide accurate contact information.

2.4 Procurement Schedule

The steps involved in the process and the anticipated completion dates are set forth in the

Procurement Schedule below. The City reserves the right to, among other things, amend, modify or

alter the Procurement Schedule upon notice to all potential Respondents.

Activity

1. Issuance of Request for Bids

2. Receipt of Bids

3. Completion of Evaluation of Bids

4. Award of contract

Date

August 14,2026

September 3, 2026

September 2026

October 6, 2026

2.5 Rights of the City

The City reserves, holds and may exercise, at its sole discretion, the following rights and options

with regard to this Request for Bids and the procurement process in accordance with the

provisions of applicable law:

● To conduct investigations of any or all of the Respondents, as the City deems necessary or

convenient, to clarify the information provided as part of the Proposal and to request

additional information to support the information included in any Proposal.

● To suspend or terminate the procurement process described in this Request for Bids at any

time (in its sole discretion.) If terminated, the City may determine to commence a new

procurement process or exercise any other rights provided under applicable law without

any obligation to the Respondents.

2.6 Cost of Proposal Preparation

Each Proposal and all information required to be submitted pursuant to the Request for Bids shall

be prepared at the sole cost and expense of the Respondent. There shall be no claims whatsoever

against the City, its officers, officials or employees for reimbursement for the payment of costs or

expenses incurred in the preparation of the Proposal or other information required by the Request

for Bids.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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RFB - Managed Phone Line Solutions

Description

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