RFB 19-16: Infinidat Storage Expansion

Agency: City of Beverly Hills
State: California
Type of Government: State & Local
Posted Date: Mar 20, 2019
Due Date: Apr 18, 2019
Solicitation No: RFB 19-16
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RFB 19-16: Infinidat Storage Expansion Mar 20, 2019

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Title: Infinidat Storage Expansion
BID NO. 19-16
BID PACKAGE
CITY OF BEVERLY HILLS
INFORMATION TECHNOLOGY DEPARTMENT
455 NORTH REXFORD DRIVE
BEVERLY HILLS, CALIFORNIA 90210
LEGAL NOTICE - BIDS WANTED
Sealed proposals are requested on the list of materials, supplies, equipment or services set forth herein,
subject to all conditions outlined in the Proposal Document, including:
SECTION I:
SECTION II:
SECTION III:
SECTION IV:
REQUEST FOR BIDS
GENERAL INFORMATION AND INSTRUCTION
SPECIFICATIONS
BID FORM
Sealed proposals will be received only at the Office of the City Clerk, 455 North Rexford Drive, Room
290, Beverly Hills, until 2:00 p.m. local time, on or before the date and time hereinafter stated, at
which time they will be opened and publicly read.
SECTION I – REQUEST FOR BIDS
Date of Request:
Bid Number:
Item Description:
Bid Opening:
Wednesday, March 20, 2019
19-16
Infinidat Storage Expansion
Thursday, April 18, 2019
All bids must be delivered by the specified opening date and time of the bid. Bids arriving after the
specified date and time will not be accepted. Mailed bids, which are received after the specified date
and time, will not be considered regardless of postmarked time or delivery time indicated on the
envelope. All bids must be in writing and must contain an original signature by an authorized officer
of the firm. Electronic bids (telephone, FAX, etc.) are NOT acceptable.
SECTION II - GENERAL INFORMATION AND INSTRUCTION
1. Bidders’ bids may be withdrawn at any time prior to the bid opening. No bid may be
withdrawn after the bid opening. Violation of this policy may cause removal of the bidder
from the City’s qualified Bidder's List.
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Title: Infinidat Storage Expansion
BID NO. 19-16
2. Bidders are advised to become familiar with all conditions, instructions and specifications
governing this bid. Once the award has been made, a failure to have read all conditions,
instructions and specifications of this bid document shall not be cause for bidder to request
additional compensation.
3. Bidders agree to defend and save the City from and against all demands, claims, suits, costs,
expenses, damages and adjustments based on any infringement of any patent relating to goods
specified in this contract.
4. The successful bidder shall not assign the performance of service or delivery of goods required
by this Request for Bids, or subcontract the whole or any part of the required goods or services
without written consent of the City. Such consent shall neither relieve the bidder from his
obligation nor change the terms of the resulting contract / purchase order.
5. The City shall have the right to inspect any material specified herein. Equipment, supplies or
services that fail to comply with the specifications herein regarding design, material or
workmanship are subject to rejection at the option of the City. Any materials rejected shall be
removed from the premises of the City at the expense of the vendor.
6. Bidder shall state the nature and period of any warranty or guarantee. Manufacturer's
specifications shall be submitted with the bid and shall be considered a part of this contract
where such specifications meet the minimum of the City specifications.
7. Each bidder shall submit in full this completed original BID DOCUMENT and all necessary
catalogues, descriptive literature, etc., needed to fully describe the materials or work required
by this Request for Bids.
8. Bidders shall state the delivery date for commodities in terms of calendar days after notification
of award, unless otherwise indicated below.
9. Cash discounts shall be considered in the evaluation of the bids, except that payment periods
of less than thirty (30) days will not be considered in award of this bid. Where cash discounts
are offered, the discount date shall begin with the invoice date or delivery date to the City,
whichever is later.
10. The successful bidder shall agree to indemnify, defend and hold harmless the City, City Council
and each member thereof, and every officer, and employee of the City, from any claim, liability
or financial loss including, without limitation, attorneys fees and costs, arising in any manner
whatsoever from any intentional, reckless, negligent, or otherwise wrongful acts, errors or
omissions of Contractor, or any person employed by the successful bidder, including agents
and independent contractors, in the performance of the services or provision of goods required
by this Request for Bids.
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Title: Infinidat Storage Expansion
BID NO. 19-16
11. Every supplier of materials and services and all contractors doing business with the City shall
be an "Equal Opportunity Employer" as defined by Section 2000 (E) of Chapter 21, Title 42
of the United States Code Annotated and Federal Executive Orders #11375, and as such shall
not discriminate against any other person by reason of race, creed, color, religion, age, sex
or physical or mental handicaps with respect to the hiring, application for employment, tenure,
terms or conditions or employment of any person.
12. Prices quoted herein must be firm for a period of not less than ninety (90) days after date of
bid opening.
13. Bids calling for other than a "lump sum" total bid may be awarded by single item, by groups
of items, or as a whole, as the City deems to be in the best interest of the City.
14. The City will be the sole and exclusive judge of quality, compliance with bid specifications or
any other matter pertaining to this bid. The City reserves the exclusive right to award this bid
in any manner it deems to be in the best interest of the City.
15. Quantities specified in Section III are approximate only, the City reserves the right, within the
period for delivery to increase or decrease the quantity ordered and upon mutual agreement
after the period specified for delivery, order additional quantities of items bid.
16. The successful bidder shall cooperate with the City in all matters relating to taxation and the
collection of taxes. It is the policy of the City to self-accrue use tax associated with its own
purchases. The City requests that its contractors self-accrue their use tax, when applicable,
and report the use tax to the State Board of Equalization with a City-assigned permit number.
The City's own use tax which is self-accrued by the City will be remitted to the State of California
pursuant to the City's permit with the State Board of Equalization.
17. A bidder or potential bidder with a procedural question may call Nicole McClinton at 310-
285-2597 OR Anne Salvatore at 310-288-2891. All substantive questions must be submitted
via email to both Nicole (nmcclinton@beverlyhills.org) and Anne (asalvatore@beverlyhills.org)
and both the question and response will be emailed to all potential bidders who have been
sent a bid package and posted on the City’s website. Potential bidders that received this
Request for Bids by downloading it from the City’s website or by some other means should call
or email Anne/Nicole to be added to the email list and to ensure that they receive any updates
or answers to questions posed by other bidders and potential bidders.
17. Bidders must submit ONE (1) ORIGINAL and THREE (3) COPIES of their bids in compliance
with the guidelines detailed above.
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Title: Infinidat Storage Expansion
BID NO. 19-16
ALL BIDS MUST BE RETURNED TO:
ATTN: BID #19-16
CITY OF BEVERLY HILLS
OFFICE OF THE CITY CLERK, ROOM 290
455 NORTH REXFORD DRIVE
BEVERLY HILLS, CA 90210
SECTION III – SPECIFICATIONS
Infinidat Storage Expansion
1. INFINIDAT F4280- All parts to be new and NOT refurbished. The servers to be factory
assembled before shipping
The detailed specifications are below:
DESCRIPTION
PART NUMBER
QUANTITY
1 F4280 – CoD Expansion per TB
Capacity on Demand (“CoD”) per TB of
1.367PB physical capacity, estimated 2.734PB
effective capacity
F4280-Cod-TB
358
The City requires that all parts are factory integrated and that no assembly is required upon receipt.
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Title: Infinidat Storage Expansion
BID NO. 19-16
SECTION IV - BID FORM
(Must be completed by Vendor)
The undersigned proposes to furnish all materials, supplies, equipment or services set forth herein
subject to all conditions outlined in the Bid Document, including the general instructions and information
to bidders, at prices indicated below:
BID PROPOSAL
TOTAL COST:
Line item costs for all items must be detailed in the Pricing Sheet (Attachment A). If you choose
not to bid on one or more items, please indicate “No Bid” where a price would normally be
indicated.
Payment Terms:
Delivery:
demand)
Company Name:
Address:
Person submitting bid:
Print Name
(Number of days or hours for delivery upon
Telephone:
Title
Signature
Date
Email
Phone (Direct)
F.O.B.
All prices of the bid shall be F.O.B. destination Beverly Hills, California; and delivery to any point
within Beverly Hills shall be without additional charge.
TAX
All bid proposals shall be inclusive of sales tax and any and all costs associated with the bid, including
shipping or freight.
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